Request for Proposals.pdf

REQUEST FOR PROPOSALS

Safe Streets and Roads for All (SS4A) Planning, Engagement, and Implementation

Introduction

The Atlanta Regional Commission (ARC) is seeking proposals from firms or teams of firms experienced in providing program development and pop-up infrastructure planning and implementation, as well as evaluation and data analysis, in the field of school-based transportation, roadway safety, or similar/related fields, for metropolitan areas comparable to the 20-county area of Metro Atlanta.

ARC manages the regional Transportation Demand Management (TDM) program, which works to impact transportation behavior changes through outreach, marketing, and services to employers, property managers, schools, community partners, and commuters working or living in the 20-county Atlanta region. Additionally, ARC manages the Regional Safety Strategy, which aims to improve roadway safety throughout the region through recommendations for community programs and infrastructure. The joint goals of this work are to improve safety, education, and access to alternative modes of transportation for schools around the region.

ARC intends to award a two-and-a-half-year contract to one consultant or a team of consultants who will work with ARC in the design, development, delivery, evaluation and reporting of supplemental planning and demonstration activities across three metro Atlanta communities.

These projects will supplement regional safety planning through pilot programming and pop-up infrastructure to support long-range community safety around school zones in three metro communities: Clayton County, Spalding County, and the City of Brookhaven.

These projects are described in the Scope of Work below. The anticipated available funds for this contract will be approximately $1,700,000.

The funding for this work is provided through the Safe Streets and Roads for All (SS4A) program. Matching funds for this project will be provided by the participating localities.

Applicants interested in providing services described in this request must comply with the requirements described herein and requirements governing the use of SS4A funds. All documentation associated with SS4A funding must be retained by the Awardee for seven (7) years without exception.

Please note that contract award for this work is contingent upon ARC receiving adequate funding for this purpose from the US Department of Transportation (USDOT).

RFP539

PROGRAM DESCRIPTION AND BACKGROUND

The goal of this SS4A project is to improve roadway, bicycle, and pedestrian safety for youth and families by conducting supplemental planning, implementing school-based demonstration activities, and supporting safety infrastructure improvements in three high-need jurisdictions:

Clayton County, Spalding County, and the City of Brookhaven. The results of these efforts must reduce the risk of crashes, increase safe access to schools, and foster long-term safety habits among families and students.

These changes will result in measurable and reportable safety outcomes, including reductions in youth-involved crashes, improved perceptions of safety, and increased walking and biking trips to school. These objectives will be achieved by contracting with qualified teams to provide trained staff to conduct surveys, audits, and outreach; by piloting site-specific safety demonstration activities; and by monitoring performance for cost-efficiency, effectiveness, and compliance with federal safety guidelines.

To reinforce the regional nature of the program, activities will be conducted and coordinated across all three jurisdictions while addressing community-specific conditions. Measures and performance targets will be determined for each jurisdiction and each participating school to ensure accountability. These measures will require selected respondents to collect data in the form of surveys, safety audits, participation counts, and evaluation reports. ARC will maintain ownership and require access to all data, including participating schools, local partners, audit findings, and all other items related to the SS4A program.

PROPOSAL REQUIREMENTS & TIMELINE

All dates are tentative, provided for planning purposes, and subject to change. ARC anticipates that a contract will be awarded in June 2026. All work activities must be completed by December 31, 2028. The successful firm or team of firms should be prepared to begin work on July 1, 2026. ARC reserves the right to award all or part of the available funds for this project.

Proposals must include the following information:

1. Name of the lead organization and any Sub-Consultants.

2. The point of contact (name, title, phone number, mailing address, and email address) at the lead organization.

3. Description of relevant experience on similar projects of this type and scale.

a. Include a list of at least three references within the past five years, with current contact information.

b. Qualifications and technical competence of the consultant/or sub-consultants in the type of work required, including:

i. Relevant work with school-based transportation;

ii. Experience with processes related to the National Environmental

Protection Act (NEPA); and

iii. Experience with infrastructure pop-up builds or implementation.

4. List of key personnel, their qualifications and roles related to the contract. Proposals should include a project manager and deputy or assistant project manager, at least one of whom should be local to metro Atlanta.

5. The address of the organization’s office performing the work.

6. A detailed description of the technical approach including proposed tasks for the accomplishment of the work described in Exhibit A.

7. A proposed schedule and work plan for the accomplishment of the work described in

Exhibit A. The work plan should include estimated hours by category for each task identified in Exhibit A. Use the format at Exhibit B-1 for the estimated hours per task.

8. A proposed project budget in the format of Exhibits B and B-1 to this RFP.

9. Provide your firm’s (or firms’) latest financial statements or audited financial statements.

10. Any other pertinent information.

PROPOSAL SUBMISSION THROUGH WEBSITE

Electronic Submission Requirements

All proposals must be submitted electronically through the ARC procurement website. Proposals submitted by any other method (including email, mail, fax, or hand delivery) may not be accepted unless specified in the solicitation document.

Respondents must register and complete the application on the ARC procurement website to access the solicitation and submit a proposal. It is the responsibility of the respondent to ensure successful registration and timely submission.

Proposals must be received no later than 5:00 pm EST on Thursday, June 4, 2026. The procurement system will automatically record the date and time of submission. Late proposals will not be accepted under any circumstances.

The Respondent(s) is solely responsible for:

• Uploading all required documents;

• Verifying that files are complete, readable, and properly labeled; and

• Ensuring submission is finalized prior to the deadline.

• Only one proposal containing all required information may be uploaded per respondent.

ARC is not responsible for technical difficulties, internet outages, user errors, or system delays experienced by the respondent. Respondents are strongly encouraged to submit proposals well in advance of the deadline.

Upon successful submission, the system will provide an email confirmation. This confirmation serves as proof of receipt.

QUESTIONS AND ANSWERS (Q&A)

Questions Regarding Solicitation

All questions concerning this RFP must be submitted electronically through the ARC procurement website by 5:00 pm EST on Wednesday, May 13, 2026. Questions submitted after this deadline or through any other means will not be considered.

To ensure fairness and transparency, respondents are prohibited from contacting any ARC staff, board members, or consultants regarding this solicitation outside of the formal Q & A process.

RESPONSE TO QUESTIONS

Official responses to all timely submitted questions will be posted on the procurement website as a written addendum by 5:00 pm EST on Monday, May 18, 2026. Only written responses issued through the website shall be considered official and binding.

It is the responsibility of each respondent to regularly check the procurement website for addenda, clarifications, and updates. Failure to review posted addenda shall not relieve a respondent from compliance with any requirements of the RFP.

The review of written proposals and interviews will be based on the following evaluation criteria, with the relative weights in parentheses:

1. Related experience, qualifications, and references of the firm or project team (40%)

2. Technical approach (40%)

3. Work plan and schedule (10%)

4. Proposed budget (10%)

If interviews are necessary, the short-listed firms will be invited to participate in an interview process with an evaluation committee, to be scheduled for the week of June 15, 2026. ARC will confirm a specific interview date and time with short-listed firms by the week of June 8, 2026.

ARC reserves the right to award this contract based on initial proposals received without formal interviews and to award all or part of this project to one or more firms.

Proposals shall not exceed a total of 25 pages (8.5 x 11, front and back of sheet counted as two pages), inclusive of resumes and firm experience. Covers, end sheets, and an introductory letter shall not count against this maximum. Font size shall be a minimum of 11 point in all cases. The proposal must be in either Microsoft Word or PDF format.

SUMMARY TIMELINE

Applicants interested in providing services described in this request must comply with the requirements described herein and requirements governing the use of SS4A funds. All documentation associated with SS4A funding must be retained by the Awardee for seven (7) years from award without exception.

RESTRICTION OF COMMUNICATION

From the date of the advertisement of the solicitation through the time the contract award and selection is announced, respondents are not allowed to communicate about this solicitation or scope with any staff of ARC, except for submission of questions as instructed in the RFP or as provided by any existing work agreement(s). In the case of violation of this provision, ARC reserves the right to reject the submittal of the offending respondent.

CONFIDENTIALITY AND CONFLICT OF INTEREST

ARC is subject to the Georgia Open Records law. All proposals submitted will become public records to be provided upon request. Any information containing trade secrets or proprietary information, as defined by state law, must be marked as confidential to prevent disclosure.

Confidential markings must be limited to the protected information. Entire proposals marked confidential will not be honored. Additionally, conflicts of interest are governed by the ARC

RFP posted Wednesday, May 6, 2026 Question Due Wednesday, May 13, 2026 Question and Answers Posted online Monday, May 18, 2026 Proposals due Thursday June 4, 2026 Interviews conducted, if applicable The week of June 15, 2026 Contract awarded Late June, 2026 Work Start Date July 8, 2026 Work completed (2.5 Years) December 31, 2028

Standards of Ethical Conduct available here: Standards of Ethical Conduct. Respondents must disclose any potential conflicts of interest that may arise from the provision of the services described herein. Such disclosure should include the name of individual(s) with whom there is a conflict, any relevant facts to the potential conflict, and a description of the internal controls proposed to mitigate any such conflict. ARC’s Staff Legal Counsel will determine whether such disclosure presents a potential organizational conflict of interest that should preclude award to the respondent.

CONTRACT REQUIREMENT

Awardees are expected to:

1. Plan and conduct two supplemental planning activities: family surveys and road safety audits.

2. Plan, implement, and measure the three demonstration activities: community and teen driver education, school pool pilots, and tactical infrastructure pop-ups.

3. Provide reports to detail data gathered during supplemental planning and outcomes of the demonstration activities for inclusion in future iterations of the ARC Regional Safety Strategy.

4. Provide monthly reports on project performance, schedule, and budget as well as a final report with findings, summaries, and recommendations.

5. Maintain all documentation including e-mails, cost records, procurement documentation, invoices, audit trails, etc. and provide this documentation as required by this contract. All documentation associated with this effort must be retained for seven (7) years from award without exception.

Provide the labor costs necessary for program oversight, financial accounting, and retention of documentation supporting execution of the work tasks in this contract.

https://cdn.atlantaregional.org/wp-content/uploads/arc-standards-of-ethical-conduct.pdf

EXHIBIT A

PROPOSED SCOPE OF WORK

The respondent should provide a detailed description of the technical approach proposed for the accomplishment of all tasks listed below, which should be based on the respondent’s experience with similar project and/or knowledge of relevant best practices.

Task 1: Supplemental Planning

The goal of this task is to gather and analyze data on school corridor safety, and to provide reports, recommendations, and next steps for demonstration activities and other long-term planning and program implementation for stakeholders from the local community, including families, schools, districts, and city and county planners.

The successful respondent will conduct planning and data collection activities to evaluate barriers to bicycle and pedestrian safety in and around approximately 90 schools across Clayton County, Spalding County, and the City of Brookhaven. The awarded contractor should engage school boards or similar organizations to leverage existing networks to reach as many schools as possible during this process. Planning will emphasize family-reported perspectives alongside traditional road safety audit practices to provide a complete picture of barriers and opportunities for school travel safety. This must include identifying infrastructure gaps through traditional roadway safety audits and documenting family-reported concerns and barriers to safe travel to school. This work should be conducted and evaluated in partnership with the contracted safety audit technology team.

The selected contractor must plan, design, market, implement, and analyze the family survey in collaboration with ARC staff and project stakeholders. The survey should be available in languages outside of English as deemed necessary through conversations with community stakeholders. Where possible, the survey should seek to identify information and data to inform demonstration activity opportunities and school candidates.

The selected contractor must also plan and execute the traditional road safety audits and draft findings in collaboration with ARC staff and project stakeholders and should be coordinated with planning professionals from each locality. The selected firm(s) should demonstrate technical expertise in roadway and infrastructure safety evaluation.

Contractors will be expected to aggregate, analyze, and report survey and audit data in ways that can directly inform demonstration activities and recommend long-term planning. The work must prioritize safety considerations and youth-involved crash data, and collaborate with ARC staff, community stakeholders, and other identified stakeholder parties.

Recommendations should include next steps for updating safety action plans for each school based on the data uncovered through the supplemental planning phase. Specific recommendations for demonstration activities and locations should also be included. Contractors should demonstrate familiarity with ARC’s existing Regional Safety Strategy and provide recommendations for integration of supplemental planning project findings into this broader strategy by the agency.

The selected contractor is expected to present findings and recommendations to ARC and project stakeholders, including the jurisdictions.

Specific sub-tasks will include, but are not limited to:

1. Review the current Atlanta Regional Safety Strategy to identify places to incorporate data and findings from this project.

2. Hold meetings to coordinate with the community safety audit technology contract team to ensure alignment of activities, at a cadence to be determined in conversation with ARC staff.

The selected contractor will produce meeting minutes for each of the meetings.

3. Develop the school family survey and associated target metrics, to be translated as necessary, and associated marketing and communications materials to support its distribution.

4. Produce a draft report of supplemental planning findings and recommendations for review and comment by ARC.

5. Design and produce a final report of supplemental planning findings and recommendations, separated into the following categories: project next steps and demonstration activities, longer-term recommendations for jurisdictions, and recommendations for ARC Regional Safety Strategy updates.

6. Evaluate and recommend a list of schools for school pool and tactical infrastructure pop-up demonstration activities.

7. Produce a data summary, describing the analysis methodology for review of the survey(s) and detailing the outcomes of the road safety audits.

8. A presentation of findings to ARC, jurisdiction partners, and other relevant stakeholders.

Deliverables:

1. Coordinated evaluation technology meeting minutes

2. Supplemental planning schedule and plan

3. School family survey and corresponding data methodology and findings summary

4. Road safety audit timeline, outline and corresponding audit reports

5. Draft supplemental planning report

6. Final supplemental planning report with outlined recommendations

7. Community-specific recommendations for school safety action plans

8. Demonstration activities school selection criteria rubric selection and subsequent recommendation list

9. Supplemental planning presentation

Task 2: Outreach Demonstration Activities: Community and Teen Education and School Pool Pilots

The goal of this task is to design, implement, and evaluate demonstration activities that improve safety, awareness, and participation in active and shared school travel among students, families, and school communities. This task will translate findings from the supplemental planning activities into on-the-ground education, engagement, and pilot programs that directly address identified safety barriers and opportunities.

Outreach activities will focus on bicycle, pedestrian, and teen driver safety, combining education, hands-on engagement, and safety equipment distribution to support safer school travel behaviors. School pool pilots will further reinforce these goals by organizing groups of students, families, and/or staff to walk, bike or ride together, increasing safety through visibility, numbers, and community support.

The successful respondent will lead coordinated teen and community education around vulnerable road users to students across approximately 15 high schools throughout the three communities, as well as be accessible to other K-8 schools from the three localities.

Additionally, the successful respondent will plan and execute school pool pilot programs in at least 10 selected schools.

All outreach and pilot activities must be informed by supplemental planning results from activities outlined in Task 1, in addition to stakeholder input, and should be designed and implemented in close collaboration with ARC staff, school districts, community-based organizations, healthcare and safety partners, and local jurisdictions. The work under this task will prioritize culturally and linguistically appropriate engagement, robust marketing and outreach, and clear evaluation methods to measure participation, knowledge transfer, behavior change, and safety outcomes. Additionally, plans for the demonstration activities should allocate time and budget to respond dynamically to local needs or changes, and allow for some degree of adjustment as deemed necessary in conversation with ARC.

The community and teen driver education and outreach activity should include an audit of existing resources on driver education on vulnerable road users. With existing information and informed by conversations with stakeholders and transportation educators, a course or lesson should be designed to reach the teenage students across the three jurisdictions. This education should target teen drivers and other members of the community to educate on the critical role of drivers as vigilant and safe roadway users. Its content should work to increase safety education and result in improved roadway safety for cars, pedestrians, and cyclists.

Implementation of these courses, their length, content, exact location, cadence, and rollout timeline will be determined in conversation with ARC staff and local stakeholders.

The selected contractor should engage in conversation with local school districts to determine the best route for implementing this education in the communities, and plan and conduct the trainings in partnership with local stakeholders and ARC staff. The selected contractor should develop a report on the outcomes of the trainings, recommendations for continued program implementation, material improvements, and regional scaling.

The school pool pilot locations should be planned in accordance with the recommendations provided from the supplemental planning activities outlined in Task 1. Pilot programs should prioritize bike buses and walk buses with the intention of enhancing the safety and visibility for students traveling by bike or on foot to their school campuses. The type of school pool, routes, materials, and other planning elements should be informed by the data collected in Task 1 and tailored to each target school. Selected contractors should work to develop, plan, and implement the school pools with the goal of leveraging school communities, including administration, parents, and caregivers, to help organize and execute. The selected contractor should produce marketing and outreach materials to help address concerns and attitudes, educate on barriers identified through the family survey and from the report produced by the evaluation technology contractors, and encourage participation and leadership by the school communities.

The selected contractor should work in collaboration with ARC staff, project stakeholders, and the local communities, including school administration, parents, and caregivers, to plan, market, implement, and evaluate school pools across these localities.

Findings from this task will be documented and reported to inform future demonstration activities, long-term program expansion, and regional safety and school travel strategies.

Specific sub-tasks will include, but are not necessarily limited to:

1. Develop an outreach, implementation, and evaluation plan and targets for engaging schools, students and families for each demonstration activity.

2. Conduct community and teen driver vulnerable road user education audit.

3. Design vulnerable road user education materials and plan, market, and conduct workshops in collaboration with local community and health partners.

4. Develop a report on the safety and transportation outcomes of community and teen driver education and provide recommendations for improvement and scaling.

5. Develop school pool pilot plans and associated materials, including marketing and communications to recruit participation.

6. Coordinate and implement school pool pilots with the support of the school community.

7. Document Task 2 demonstration activities through photos, maps, and performance metrics.

8. Develop a report on the safety and transportation outcomes of school pool pilots and provide recommendations for improvement and scaling.

Deliverables:

1. Task 2 Demonstration activities implementation schedule and plan

2. Audit of existing vulnerable road user teen education

3. Workshop content and associated materials

4. Summary of outcomes for each teen/community driver education workshop

5. School pool pilot school-based plans and associated materials

6. Summary of outcomes for school pool programs

7. Draft report on outcomes of demonstration activities in Task 2

8. Final report and presentation on outcomes of demonstration activities in Task 2 (to be combined with the final report from Task 3)

Task 3: Infrastructure Demonstration Activity: NEPA Process and Tactical Infrastructure Pop-Up Development and Implementation

The goal of this task is to design, implement, and evaluate pop-up infrastructure that improves safety, awareness, and participation in active school travel among students, families, and school communities. This task will translate findings from the supplemental planning activities into on-the-ground education, engagement, and pilot physical infrastructure interventions that directly address identified safety barriers and opportunities.

The successful respondent will plan, design, and implement temporary infrastructure improvements at approximately 18 schools, but no less than 12, across the three jurisdictions to test and refine bicycle and pedestrian safety countermeasures. These demonstration activities will focus on improving visibility, reducing vehicle speeds, clarifying pedestrian and bicycle movements, and increasing comfort and safety for students and families using active transportation modes.

All demonstration activities must be informed by the supplemental planning results from Task 1 and stakeholder engagement and must be designed and implemented in close collaboration with ARC staff, schools, districts, local jurisdictions, and community partners. Pop-up infrastructure should directly respond to issues identified during the planning phase and prioritize mitigating documented safety risks.

Pop-up infrastructure interventions may include, but are not limited to, temporary bike lanes, traffic calming treatments, flexible delineators, bollards, signage, and painted crosswalks.

Installations should incorporate proven safety countermeasures and be designed to allow for efficient setup, modification, and removal while providing meaningful real-world testing conditions. Pop-up infrastructure duration for each install location should be recommended by the selected contractor.

Each demonstration site should include a before-and-after evaluation to assess changes in safety perceptions, traffic behavior, and active travel participation, leveraging information gathered from the supplemental planning period. Evaluation methods may include observational data collection, traffic counts, surveys, and qualitative feedback from students, families, school staff, and community members. Findings from these evaluations will be used to inform recommendations for permanent infrastructure investments and long-term program and policy decisions.

The selected contractor will coordinate with ARC staff and local partners to plan, design, install, document, evaluate, and remove pop-up infrastructure demonstrations. The selected contractor is responsible for contracting the required personnel to construct or implement the pop-up infrastructure. The contractor may collaborate with ARC and the three local communities to identify potential contractors to complete this work, as necessary. The total cost to develop final designs for the pop-up infrastructure elements should not exceed $130,000.

The total cost to procure materials, construct, and remove pop-up infrastructure should not exceed $148,000. The selected contractor(s) may elect to complete the construction/installation work directly or contract a subcontractor to complete the work who meet the applicable insurance and bonding requirements. Alternatively, or in combination with the above, the contractor(s) may work directly with the localities to complete construction or installation through their public works departments pending an agreement with each community.

The contractor will also be responsible for developing community engagement and communications materials to support awareness, understanding, and participation in the demonstration activities.

Findings from this task will be documented and reported to inform future demonstration activities, permanent infrastructure planning, and regional safety and school travel strategies.

1. Design pop-up tactical infrastructure concepts for selected school sites.

2. Plan and shepherd pop-up projects through the NEPA process.

3. Coordinate logistics, permitting, and installation of temporary safety countermeasures.

4. Develop and implement community engagement and communications materials to support demonstrations.

5. Conduct before-and-after evaluations of safety perceptions, traffic patterns, and travel behaviors.

6. Document installations through photos, maps, and performance metrics.

7. Develop recommendations for permanent infrastructure maintenance, improvements, and scaling.

Deliverables:

1. Final demonstration site plans and pop-up tactical infrastructure designs

2. Community engagement and communications materials

3. Documentation of installations, including photos, maps, and metrics

4. Final report and presentation with findings and recommendations for maintenance, permanent infrastructure, and scaling.

Task 4: Project Administration

The successful respondent will provide comprehensive program oversight, reporting, financial accountability, and documentation support for the full duration of the grant activities. This task will ensure that all project components are implemented in compliance with ARC contract requirements and that progress, outcomes, and expenditures are clearly documented and communicated to ARC and project partners.

The selected contractor will be responsible for coordinating administrative activities across all tasks, maintaining consistent communication with ARC staff, and supporting alignment with current ARC, community and school programs, and other stakeholders. ARC will maintain relationships and oversee coordination with the three localities, but the awarded contractor will be expected to coordinate with the localities to support the activities outlined in this RFP.

Administrative activities will be designed to support transparency, accountability, and effective project delivery while minimizing administrative burden on partners.

All program administration should include monitoring progress toward project goals, tracking schedules and budgets, and submitting required documentation in a timely and accurate manner.

The selected contractor will submit monthly datasheets, as applicable, and narrative progress reports alongside invoices, produce quarterly programmatic and budget reports and participate in review meetings, and retain all project documentation for seven (7) years from award without exception.

The selected contractor will also be responsible for maintaining appropriate staffing to ensure consistent project quality and compliance throughout the grant period. Project management processes should support coordination across tasks, timely identification of risks or delays, and continuous communication with ARC staff.

Findings, progress updates, and administrative records from this task will support ARC’s internal reporting needs and provide a comprehensive record of project implementation, outcomes, and financial management.

1. Conduct a project kickoff meeting.

2. Monitor and report project results in alignment with ARC contract requirements.

3. Submit monthly datasheets, narrative reports, and invoices.

4. Participate in programmatic and budget review meetings on a schedule determined in coordination with ARC.

5. Coordinate project activities with ARC staff and programs, consultants, and community partners.

6. Retain all required project documentation for seven years per ARC requirements.

7. Participate in and keep meeting minutes for regular project meetings, the cadence for which is to be decided in conversation with ARC.

8. Track all project steps, sub-tasks, and deliverables within ARC’s Asana project management system.

Deliverables:

1. Organizational chart of the consultant and sub-consultant team, including relevant experience summaries and description of team structure and project management processes.

2. Monthly progress reports and invoices.

3. Quarterly programmatic and budget report documentation, and summary of monthly reports documenting schedule, budget, and project activities.

4. Comprehensive final program report, presentation and recommendations, including

Supplemental Planning recommendations for inclusion in the ARC Regional Safety Strategy

General Terms and Conditions

This program is contingent upon ARC receiving SS4A funds through the FHWA. ARC reserves the right to reject any and all submittals, to withdraw this Request for Proposals, to withdraw from contract negotiations, and/or to re-issue this Request for Proposals at a later time.

The Applicant is required to have experience, skills and a level of knowledge of school-based transportation issues and interventions in the area to be served. The Applicant must have demonstrated, documented expertise in marketing, outreach and educational efforts, the NEPA process, and infrastructure planning and installation.

Certification Regarding Disbarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

Where the prospective lower tier participant is unable to certify any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

EXHIBIT B

Proposed Project Budget

1. Direct Labor Estimated Hours Rate/Hour Total Est.

Cost

(List by position all professional personnel participating in the project) Total Direct Labor $__________

2. Overhead Cost

(2 CFR Part 225 and A-122) (Overhead percentage rate) X (Total Direct Labor)

Total Overhead $__________

3. Other Direct Costs

(List other items and basis for computing cost for each.

Examples include computer services, equipment, etc.)

Total Other Direct Costs $__________

4. Subcontracts

(For each, list identity, purpose and rate)

Total Subcontracts $__________

5. Travel

(Travel by within non-attainment area) (List # of days x rate)

Total Travel $__________

6. Profit (Percentage rate X basis)

Total Profit $__________ Total Estimated Cost and Profit $__________

EXHIBIT B-1

Proposed Project Budget by Task – 2026-28 Amount Task 1: Supplemental Planning

Task 2: Outreach Demonstration Activities: Community and Teen Education and School Pool Pilots

Task 3: Infrastructure Demonstration Activity: NEPA Process and Tactical Infrastructure Pop-Up Development

Task 4: Project Administration

TOTAL

EXHIBIT C

ARC Regional Safety Strategy (Click link for information) https://cdn.atlantaregional.org/wp-content/uploads/arc-regional-safety-strategy-9-may-23.pdf

EXHIBIT D

CONTRACT FORMS

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

CONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm or entity which is engaged in the physical performance of services under a contract with the Atlanta Regional Commission has registered with and is participating in a federal work authorization program, in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.G.A. 13-10-91(b).

The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the Atlanta Regional Commission within five (5) business days after any subcontractor is retained to perform such service.

EEV / E-VerifyTM Company Identification Number Date of Authorization

Company Name

Signature of Authorized Officer or Agent

Title of Authorized Officer or Agent

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 20

[NOTARY SEAL]

Notary Public

My Commission Expires:

10/16

CONTRACTOR/VENDOR INFORMATION

Legal name & address of entity:

If different from above-

Legal name of Payee:

Payment Address:

Legal entity status (please mark all that apply):

(Federal) Employer Identification Number: ___________________________

OR

Social Security Number (for an individual): ___________________________

Is this contractor/vendor an attorney/law firm? YES_____ NO_____

Is this contractor/vendor debarred, suspended, ineligible or excluded from participation in federally funded projects? YES_____ NO_____

E-verify Status: _____Registered: E-verify Number__________ DUNS Number _______________

_____Not Registered

Is this contractor/vendor a:

YES____ NO_____

____Corporation/C-Corp LLC/S-Corp LLC

____Partnership/LLC Partnership/LLP

____Non-Profit: 501(c)(3)/501(c)(4)

____Individual/Sole-Proprietor/Single Member LLC

____Government: Federal/State/Local/Authority

____Other: (describe)____________________________

Disadvantaged Business Enterprise under 49 CFR Part 26?

Minority or Women Business Enterprise under 49 CFR Part 23? YES____ NO_____

Attach a copy of current certification(s).

Is this contractor/vendor a Non-federal entity that expends $750,000 or more in a year in Federal awards? YES____ NO_____ If so, attach a copy of most recent single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133.

Certified true and correct:

Name: _______________________________

Title: ________________________________

Signature: _______________________________

Date: ___________________________________

(If additional addresses are needed, identify each and its purpose on the reverse of this page.)

EXHIBIT E

CONTRACT SAMPLE BOILERPLATE

ARC Contract Number

UP _______________

CONSULTANT AGREEMENT

THIS AGREEMENT, entered into as of this _____ day of __________, YEAR, by and between CONSULTANT/VENDOR in Atlanta, Georgia (hereinafter referred to as the "Consultant") and the ATLANTA REGIONAL COMMISSION (hereinafter referred to as "ARC").

WITNESSETH THAT:

WHEREAS, ARC desires to engage the Consultant to render certain services hereinafter described in connection with an undertaking or project (hereinafter referred to as the "Project") which is to be wholly or partially financed by a grant from the United States Department of Transportation, (hereinafter, along with the appropriate auditing agency of the entities making such grant, referred to as "the Concerned Funding Agencies");

WHEREAS, the Consultant desires to render such services in connection with the project;

NOW THEREFORE, in consideration of the premises and the mutual covenants and agreements hereinafter contained, the parties hereto agree as follows:

1. Engagement of the Consultant. ARC hereby agrees to engage the Consultant and the

Consultant hereby agrees to perform the services hereinafter set forth in accordance with the terms and conditions herein.

2. Scope of Services. The Consultant shall do, perform and carry out in a satisfactory and proper manner, as determined by ARC, the work and services described in Attachment "A" which is attached hereto and made a part hereof.

3. Time of Performance. The services of the Consultant are to commence immediately upon execution of this agreement. Work and services shall be undertaken and pursued in such sequence as to assure their expeditious completion and as may be required in Attachment "A." All work and services required hereunder shall be completed on or before DATE.

4. Compensation. The Consultant shall be compensated for the work and services to be performed under this agreement as set forth in Attachment "B" which is attached hereto and made part hereof. Compensation for work and services in the performance of this contract shall not exceed $AMOUNT.

5. Approval of Subcontracts. None of the work or services to be performed under this agreement by the Consultant shall be subcontracted without the prior written approval of ARC's Executive Director or her authorized agent. If such approval is requested, all subcontract documents shall be submitted to ARC's Executive Director or her authorized agent, for her review and approval prior to the execution of such subcontract. Further, if requested by ARC's Executive Director or her authorized agent, the Consultant shall provide ARC with such documentation as ARC's Executive Director shall require, regarding the method the Consultant used in selecting its subcontractor. The Consultant acknowledges that if work or services to be performed under this agreement is financed solely or partially with federal funds, the selection of subcontractors is governed by regulations requiring competition between potential subcontractors or adequate justification for sole source selection. The Consultant agrees to abide by such regulations in its selection procedure.

6. Prompt Payment and Retainage. The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contract receives from ARC. The prime contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of ARC. This clause applies to both DBE and non-DBE subcontracts.

Any contractor found not to be in compliance with this clause will be considered in breach of contract and any further payments will be withheld until corrective action is taken. If contractor does not take corrective action, contractor may be subject to contract termination.

7. Assignability. The Consultant shall not assign, sublet or transfer all or any portion of its interest in this agreement without the prior written approval of ARC.

8. Amendments. ARC may require changes in this agreement. Except for termination for cause or convenience, such changes, including any increase or decrease in the amount of the Consultant's compensation shall be incorporated in written amendments to this agreement.

Amendments to this agreement may be executed on behalf of ARC only by ARC's Executive Director and Chairman.

9. Insurance. The Consultant will have and maintain insurance coverage that complies with the laws of the state of Georgia, as well as reasonable and prudent business practices. Such insurance shall at least include Worker’s Compensation, Public Liability, Property Damage, and Valuable Papers coverage.

10. Indemnification. The Consultant shall hold harmless and indemnify ARC, its officers, directors, and employees form and against losses, reasonable attorney’s fees and costs, that may be based on any injury to persons or property caused by the negligent performance of services under this agreement by the consultant or any person employed by the consultant.

11. Formal Communication. Formal communications regarding this agreement shall include, but not necessarily be limited to correspondence, progress reports and fiscal reports.

All formal communication regarding this agreement shall be in writing between the person executing this agreement on behalf of the Consultant (executor) and ARC's Executive Director. However, the Consultant executor and ARC's Executive Director shall each have the right to designate in writing to the other an agent to act in his or her behalf regarding this agreement. Any restrictions to such designation must be clearly defined in the written designation.

In this regard, ARC’s Executive Director hereby designates the ARC Chief Operating Officer as her agent for purposes of this contract only, except for Amendments and Terminations.

12. Reports. The Consultant shall furnish ARC with narrative progress reports, in such form and frequency as may be specified by ARC's Executive Director or her authorized agent, outlining the work accomplished by the Consultant during the period, including the current status of the Project, and the percentage of work which has been completed.

13. Financial Reports. In addition to other records required by this contract, the Consultant agrees to provide to ARC such additional financial reports in such form and frequency as ARC may require in order to meet ARC's requirements for reporting to the Concerned Funding Agencies.

14. Review and Coordination. To ensure adequate assessment of the Consultant's project and proper coordination among interested parties, ARC shall be kept fully informed concerning the progress of the work and services to be performed hereunder. The Consultant may be required to meet with designated representatives of ARC and the Concerned Funding Agencies from time to time to review the work and services performed. The Consultant shall be given reasonable written notice of such meetings.

15. Inspections. Authorized representatives of ARC and the Concerned Funding Agencies may at all reasonable times review and inspect the Project activities and data collected pursuant to this agreement. Except where specifically prohibited by law, all reports, studies, records, and computations prepared by or for the Consultant under this agreement shall be made available to authorized representatives of ARC and the Concerned Funding Agencies for inspection and review at all reasonable times in the Consultant's office where data is normally accumulated. Approval and acceptance of such material shall not relieve the Consultant of its professional obligation to correct, at its expense, any errors found in the work unless such errors can be shown to be caused by inaccurate or incomplete information provided by ARC.

16. Maintenance of Cost Records. The Consultant shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the Project and shall make such material available at all reasonable times during the period of the agreement, and for three years from the date of final payment under the agreement, for inspection by ARC, the Concerned Funding Agencies, and if the work and services to be performed under this agreement is wholly or partially funded with federal funds, the Comptroller General of the United States, or any of their duly authorized representatives. The Consultant shall include the provisions of this paragraph in any subcontract executed in connection with this Project.

17. No Obligation by the Federal Government. ARC and the Consultant acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to ARC, the Consultant, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract.

The Consultant agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.

18. Status as Independent Consultants. Nothing contained in this agreement shall be construed to constitute the Consultant or any of its employees, servants, agents or subcontractors as a partner, employee, servant, or agent of ARC, nor shall either party to this agreement have any authority to bind the other in any respect, it being intended that each shall remain an independent Consultant.

19. Consultant's Personnel. The Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this agreement. Such personnel shall not be employees of ARC, nor shall such personnel have been employees of ARC during any time within the twelve-month period immediately prior to the date of this agreement, except with the express prior written consent of ARC. Further, the Consultant agrees that no such former ARC employees shall be involved in any way with the performance of this agreement, without the express prior written approval of ARC.

20. Employees' Rate of Compensation. The rate of compensation for work performed under this project by a staff member or employee of the Consultant shall not exceed the compensation of such person that is applicable to his or her other work activities for the Consultant.

Charges for salaries and wages of individuals shall be supported by time and attendance and payroll distribution records.

21. Interest of Consultant. The Consultant covenants that neither the Consultant, nor anyone controlled by the Consultant, controlling the Consultant, or under common control with the Consultant, nor its agents, employees or Consultants, presently has an interest, nor shall acquire an interest, direct or indirect, which would conflict in any manner or degree with the performance of its service hereunder, or which would prevent, or tend to prevent, the satisfactory performance of the Consultant's service hereunder in an impartial and unbiased manner.