Request for Proposal Waste 24-26.pdf

Request for Proposal

Waste and Recycle Disposal Services

Midland Public Schools

February 12, 2024

Issued by:

Midland Public Schools

Pre-Proposal Meeting:

(Required)

By Appointment

989-923-5035

Proposal Due Date:

March 19, 2024 - 2:00 p.m., local time.

Return to:

Waste and Recycle Bid Mr. Michael Moeggenberg

Director of Facilities and Operations Midland Public Schools 600 E. Carpenter Street

Midland, Michigan 48640-5499

Late Proposals Will Be Rejected

Midland Public Schools is requesting bids for waste and recycle pick-up/disposal for the district. The waste/recycle containers will be located at 14 sites as listed in Appendix A, along with the number of containers, sizes and pick-up schedule.

Instruction to Bidders

1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified within.

2. Bids received after the scheduled opening time will not be accepted and will be returned to the bidder unopened.

3. Telephonic or faxed bides will not be accepted.

4. Unless otherwise specified, no bid may be withdrawn, changed, or modified in any way for a period of one hundred and ninety (90) calendar days from the date of the bid opening.

5. Negligence of the part of bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.

6. Bids received prior to the time of bid opening will be securely kept unopened. No responsibility will attach to any officer or employee of the Midland Public Schools for the premature opening of a bid not properly addressed or identified.

7. If either a unit price or extended price is obviously in error, and the other is obviously correct, the incorrect price will be disregarded.

8. Midland Public Schools is exempt from state and federal taxes.

9. The Midland Public Schools Board of Education reserves the right to accept or reject any or all bids, to waive irregularities or defects, and accept other than the low bid when deemed to be in the best interest of the school district.

10. The laws of the State of Michigan shall govern the rights, obligations, and remedies of the Parties under this bid and any agreement reached through this process.

11. All information included in a bid response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal, public bid opening has been completed.

12. By submission of this proposal, the bidder certifies that the pricing structure offered has been arrived at independently without consultation, communication, or agreement of such prices for the purpose of restricting competition with any other bidder or competitor.

13. The contractor agrees to hold and Midland Public Schools, its officers, agents, and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment or use of equipment, materials, supplies, or services covered by this contract.

14. The Contractor will provide the District with the required insurance certificates before the Contractor begins providing services and annually thereafter. These certificates of insurance shall be submitted to the District’s Facilities Department.

15. The district is interested in seeking information from each contractor on their recycling capabilities and how it may help the district better its recycling program. The district encourages students and staff to become involved with recycling. Before awarding a contract the district will meet with each company’s representative to discuss their recycling program. This will have bearing on the final decision on the awarding of this contract.

Minimum Required Insurance Limits Commercial General Liability Minimum Limits Fire Damage $100,000 Medical Expenses $10,000 Personal & Adv. Injury Each Occurrence $1,000,000 Aggregate $2,000,000 Products – Comp/Op Agg. $1,000,000 Property Damage Each Occurrence $1,000,000 Aggregate $2,000,000 Excess Liability (Umbrella) Each Occurrence $5,000,000 Aggregate $1,000,000 Fidelity/Employee Dishonesty Bond $50,000

Automobile Liability (Including Hired & Non-Owned) Personal Injury/Bodily Injury Each Occurrence $1,000,000 Or Combined Single Limit $1,000,000 Property Damage Each Occurrence $500,000

Bid Specification

1. Detailed information regarding sites, types of containers, number and sizes of containers, and pick-up schedules are listed on Appendix A.

2. During holiday recesses (i.e., Christmas and Spring Break) the summer months and extended closures Midland Public Schools generates considerable less waste; therefore, the district will adjust frequencies of trash pick-ups. Midland Public Schools shall have flexibility to adjust its pick-up schedules as needed and establish pick up frequencies during these “not regularly scheduled” periods (see bid submission form).

3. Monthly invoices must be sent to Midland Public Schools Maintenance Department with the following information for each pick-up location within the school district.

Size of dumpster Number of trash pickups per week, per dumpster Days of week trash is picked up Approximate time of day of trash pick-ups.

Credit for missed dumps

4. Bids shall include pricing for a one-year, two-year and three-year contract period to be effective July 1, 2024.

5. Bids should include pricing for waste disposal pick up and recycling pick up.

6. The contractor shall be responsible for any damage to a building or other property caused by their workers while performing the work indicated in these specifications.

7. The contractor shall place state and federally approved containers in the number noted for the locations noted. Should additional containers be required at a later date, they will be provided at a cost per container per month as bid.

8. The contractor agrees to abide by the schedule as specified. In instances where this schedule cannot be met because of unusual circumstances, the contractor will contact the Midland Public Schools Maintenance Department as soon as possible. However, this action will not relieve the contractor of their responsibility to provide such services as are necessary to completely remove any and all accumulated trash and refuse caused by failure to maintain the schedule. If Midland Public Schools is forced to place one of their portable dumpsters at the site due to this, the contractor will be responsible for dumping the portable dumpster, at no charge to Midland Public Schools. Any missed dumps should be credited back to the district if the district is unable to provide a portable dumpster.

9. The contractor is responsible for the care and maintenance of all containers under this contract. Any container that becomes unfit for refuse or recycle storage, or loses its protection against vermin, shall be replaced at no cost to Midland Public Schools.

10. Local laws and ordinances governing noise or nuisance shall be observed. Waste pick up shall be completed on or before the time specified in the specifications.

11. Midland Public Schools reserves the right to terminate its contract for any reason with 90-day written notification. Midland Public Schools reserves the right to terminate its contract immediately for just cause.

12. Midland Public Schools understands the contractor is subject to rate adjustment over which they have no control such as dump fees, new legislation, fuel costs, etc. Any increase in charges, not specified in the contract, will require the contractor to provide documentation to support the increases in expenses; i.e. OPIS fuel averages, land fill invoices, etc.

13. It shall be the responsibility of the contractor to pay all costs incurred from a cleanup associated with an environmental hazard created by way of release, spill, leak or other means of contamination caused by accident or negligence.

CIVIL PROCEEDINGS

Has the applicant company, its parent, a subsidiary, associate or holding company, or related corporation or business entity had a claim successfully made against it in the last ten (10) years in any jurisdiction?

Include orders, judgments, administrative sanctions taken, disciplinary hearings, fines and penalties imposed, if any.

___No

___Yes – Provide the following details for each proceeding

Description of claim

ii. Name of other parties to the proceeding

iii. Outcome of the proceeding

iv. Date of proceeding

v. Name of court

vi. Court file number (if known)

vii. Judgment order

b. Does the applicant company, its parent, subsidiary, associate or holding company, related corporation or business entity have any outstanding claims filed against it and pending dispositions or in the process of being filed in any jurisdiction?

___No

___Yes – Provide the following details for each proceeding

Description of claim

ii. Name of other parties to the proceeding

iii. Date of proceeding

iv. Name of court

v. Court file number (if known)

Affidavit of Bidder –Familial Relationships Form

The undersigned, the owner or authorized officer of ________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the __________________________ (the “School District”) advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) or any employee of _________________________________, and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER: ___________________________

By: ___________________________

Its: ___________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by

, Notary Public ______________ County, Michigan My Commission Expires:___________ Acting in the County of :___________

Iran Economic Sanctions Act Certification

I am the ____________ (insert title) of _________________________ (insert bidder company name), or I am bidding in my individual capacity (“Bidder”), with authority to submit a binding bid for the provision of waste and recycling disposal services to Midland Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. (“Act”). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Affidavit of Bidder-Compliance with School Safety Initiative Legislation

The undersigned, the owner or authorized officer of _____________________________(the “Bidder”), certifies to Midland Public Schools (the “School District”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1 The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

BIDDER: ___________________________

By: __________________________

Its: __________________________

Business Reference Form

Bidder:_______________________________________________________________

The bidder must provide 6 business references.

Reference name: __________________________________Contact:_____________________ Address: ____________________________________________________________________ Phone#: ___________________________________Fax#: _____________________________ Email address: ________________________________________________________________ Description and date(s) of services provided:

Reference name:_____________________________________ Contact:__________________ Address: ____________________________________________________________________ Phone#: ___________________________________Fax#: _____________________________ Email address: ________________________________________________________________ Description and date(s) of services provided:

Reference name:_____________________________________ Contact:__________________ Address: ____________________________________________________________________ Phone#: ___________________________________Fax#: _____________________________ Email address: ________________________________________________________________ Description and date(s) of services provided:

Reference name:_____________________________________ Contact:_________________ Address: ___________________________________________________________________ Phone#: ___________________________________Fax#: ____________________________ Email address: _______________________________________________________________ Description and date(s) of services provided:

Reference name:_____________________________________ Contact:_________________ Address: ___________________________________________________________________ Phone#: ___________________________________Fax#: ____________________________ Email address: _______________________________________________________________ Description and date(s) of services provided:

Reference name:_____________________________________ Contact:_________________ Address: ___________________________________________________________________ Phone#: ___________________________________Fax#: ____________________________ Email address: _______________________________________________________________ Description and date(s) of services provided:

Appendix A

Waste and Recycle Disposal Bid Submission Form

Regularly scheduled pick-ups Year 1 Year 2 Year 3 Cost per cubic yard for waste $______ $_______ $______ Cost per cubic yard for recycling $______ $_______ $______

Not regularly scheduled one time charges, e.g. phone in extra dumps Individual container one time pick-up Waste Year 1 Year 2 Year 3 4 cubic yard $______ $______ $______ 6 cubic yard $______ $______ $______ 8 cubic yard $______ $______ $______

Recycle 4 cubic yard $______ $______ $______ 6 cubic yard $______ $______ $______ 8 cubic yard $______ $______ $______

School Year Pick-Up Schedule

Third Week in August Thru Third Week in June Summer Pick-up

Fourth Week of June Thru Second Friday in August

School/Site # and Type of Containers

Number of Pick-ups

Schedule Pick Up Times Break and Summer Pick- Up

Adams 1-6 Yard Waste 3/Week Mon/Wed/Thur Before 11:30am Wed Administration 1-8Yard

Recycle 1/Week Wed No Preference Same as School

Year Carpenter 1-4 Yard Waste 1/Week Wed Before 11:30am Wed

Central STEM 1-6 Yard Waste 3/Week Mon/Wed/Thur Before 11:30am Wed Central STEM 1-4 Yard

Recycle 1/Week Wed No Preference Wed

Chestnut Hill 1-6 Yard Waste 3/Week Mon/Wed/Thur Before 11:30am Wed Dow High 2-6 Yard Waste 3/Week Mon/Wed/Thur Before 11:00am Wed Dow High 1-4 Yard Waste 2/Week Mon/Wed Before 11:00am Wed Dow High 1-4 Yard

Recycle 2/Week Mon/Wed Before 11:00am Wed

Jefferson 2-6 Yard Waste 3/Week Mon/Wed/Thur Before 11:00am Wed Jefferson 1-6 Yard

Recycle 2/Week Mon/Wed Before 11:00am Wed

Maintenance 1-4 Yard Waste 2/Week Mon/Thur No Preference Same as School Year

Midland High 2-8 Yard Waste 3/Week Mon/Wed/Thur Before 11:00am Wed Midland High 1-6 Yard

Recycle 2/Week Mon/Wed Before 11:00am Wed

Midland Community

Stadium

1-4 Yard Waste 1/Week Wed No Preference Wed No Dumps

Dec, Jan, Feb Portable

Dumpster 3-4 Yard Waste 2/Week Mon/Thur No Preference Mon

Northeast 2-6 Yard Waste 3/Week Mon/Wed/Thur Before 11:00am Wed Northeast 1-6 Yard

Recycle 2/Week Mon/Wed Before 11:00am Wed

Plymouth 1-6 Yard Waste 3/Week Mon/Wed/Thur Before 11:30am Wed Siebert 1-8 Yard Waste 3/Week Mon/Wed/Thur Before 11:30am Wed

Woodcrest 1-6 Yard Waste 3/Week Mon/Wed/Thur Before 11:30am Wed Central

Auditorium 1-4 Yard Waste 1/Week Wed No Preference Wed

*School calendars will be sent to the contractor indicating break periods on a yearly bases.

Agreements The undersigned understands that the District reserves the right to reject any and all proposals and to waive informalities and irregularities in proposing.

The District also reserves the right to withhold proposals for a period of time (90 days) from proposal opening date.

The District reserves the right to accept or reject any or all Proposals in whole or in part, or to waive any informality therein. If in the Districts opinion it is in their best interest, the contract may be awarded to other than the lowest proponent, for reason of establishing uniformity, delivery time, etc.

If award is made to us under this proposal, we agree to enter into an Agreement with Midland Public Schools to furnish professional services for waste and recycle disposal, in strict accordance with this proposal.

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFP.

My signature also certifies that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud. Furthermore, I understand that fraud and unlawful collusion are crimes under Federal Law, and can result in fines, prison sentences, and civil damage awards.

My signature also certifies that this firm has no business or personal relationships with any other companies or persons that could be considered as a conflict of interest or potential conflict of interest to Midland Public Schools, and that there are no principals, officers, agents, employees, or representatives of this firm that have any business or personal relationships with any other companies or persons that could be considered as a conflict of interest or a potential conflict of interest to Midland Public Schools, pertaining to any and all work or services to be performed as a result of this request and any resulting contract with Midland Public Schools.

I hereby certify that I am authorized to sign as a Representative for the Firm:

Name, title, and signature of individual duly authorized to execute contracts:

Name: __________________________________________________________

Title: ____________________________________________________________

Signature: ________________________________________________________

Date: ___________________________________________________________