Request for Proposal (RFP)_PreK_Playground.pdf
PDF 151 KB Posted
- Solicitation number
- PE-55824-NONST-2026-000000003
- Issued by
- Calhoun County, Georgia
About this file
This Request for Proposal is issued by the Calhoun County Board of Education for a Pre-K Playground Renovation Project at Calhoun County Elementary School, located at 133 Cougar Lane, Edison, Georgia 39846. The project involves furnishing and installing new playground equipment, surfacing, and containment borders to create a safe, ADA-compliant outdoor learning environment. Specific deliverables include two Playtopia playground structures (PlayMax VM-400509 and ValuMax PT-300490), a 3-bay arch post swing frame with belt and ADA swing seats, playground surfacing covering 3,400 square feet, and 8-inch APS plastic playground borders with ADA half-ramp transitions. Bidders may propose either bonded rubber surfacing meeting ASTM F1292 standards or rubber nugget playground mulch installed at 8-inch depth meeting IPEMA certification standards, or both options. The proposal was issued on October 21, 2025, with a deadline for submission by 12:00 p.m. on November 21, 2025. Pre-bid site visits are required for contractors to evaluate terrain, drainage, and existing structures. Contact person is Mrs. Lacey Favors, Principal, at laceyfavors@calhoun.k12.ga.us or 229-545-7233 Ext. 3001. No bidder's conference or award date is specified in the documentation.
Proposals must include itemized cost breakdowns covering equipment, surfacing, installation, freight, and delivery costs, with all freight and staging expenses included by the contractor. A minimum 10-year limited warranty is required for borders with manufacturer warranties for all play structures. The Calhoun County Schools is tax-exempt and will provide a tax exemption certificate upon award. Pricing must remain firm for 30 days following the submission deadline. Evaluation criteria include compliance with specifications, total cost and value, project timeline and delivery, warranty and maintenance terms, and references with prior experience. The contractor is responsible for site preparation, excavation, grading, debris removal, utility identification before excavation, and any damage to landscaping or hard surfaces resulting from equipment operation. The Board reserves the right to reject any or all proposals and waive any irregularities. No funding source, incumbent contractor, or renewal options are identified in the documentation.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
School District Calhoun County
Request for Proposal (RFP)
Playground Renovation Project – Calhoun County Elementary School Issued by: Calhoun County Board of Education Project Location: 133 Cougar Lane Edison, Ga. 39846 Issue Date: October 21, 2025 Proposal Due Date: November 21, 2025 Contact Person: Mrs. Lacey Favors, Principal Email: laceyfavors@calhoun.k12.ga.us Phone: 229-545-7233 Ext. 3001
1. Project Overview The Calhoun County Board of Education is soliciting proposals from qualified contractors to furnish and install new playground equipment, surfacing, and containment borders at Calhoun County Elementary School. The goal of this project is to provide a safe, ADA-compliant, and visually appealing playground area that promotes physical activity and aligns with current safety standards.
mailto:uge4037@uga.edu
2. Scope of Work The scope includes, but is not limited to, the following components:
A. Playground Structures
● Playtopia PlayMax Playground Structure – VM-400509
● Playtopia ValuMax Playground Structure – PT-300490
● 3-Bay Arch Post Swing Frame with Belt and ADA Swing Seats
B. Surfacing Options (Bidders must propose one or both options)
1. Bonded Rubber Surfacing
○ 3,400 sq. ft. area.
○ Must meet ASTM F1292 standards for impact attenuation.
○ Available in multiple colors (Black, Brown, Green, Jungle, Rainbow, Red, Rustic, Yellow, etc.).
○ Seamless, anti-fatigue, one-day installation surface with shock-absorbing properties.
2. Rubber Nugget Playground Mulch
○ Installed at 8" depth to meet fall-zone safety requirements.
○ Must be ADA-compliant and meet IPEMA certification standards.
C. Playground Borders
● Install APS Plastic Playground Borders, 8" height (black or green).
● Borders must include patented surfacing guide (US Patent #D716,113) for surfacing depth verification.
● Include all stakes, hardware, and ADA half-ramp transitions.
D. Installation
● Site preparation, excavation, grading, and installation of all listed equipment, surfacing, and borders.
● Contractor is responsible for debris removal and site cleanup.
● Contractor must verify field dimensions prior to installation.
E. Freight and Delivery
● All freight, delivery, and staging costs must be included in the proposal.
3. Site Conditions
● The contractor shall perform a pre-bid site visit to evaluate terrain, drainage, and existing structures.
● The contractor is responsible for identifying underground utilities before excavation.
● Damage to landscaping or hard surfaces due to equipment operation will be the responsibility of the contractor.
4. Proposal Requirements Each proposal must include:
1. Company Profile – Background, qualifications, and references for similar projects.
2. Detailed Cost Proposal – Itemized pricing (equipment, surfacing, installation, freight, etc.).
3. Warranty Information – Minimum 10-year limited warranty for borders and manufacturer warranties for all play structures.
4. Project Schedule – Estimated delivery and installation timeline.
5. Proof of Insurance – General liability and workers’ compensation.
6. Tax Exemption – Calhoun County Schools is tax-exempt; a tax-exempt certificate will be provided upon award.
5. Evaluation Criteria Proposals will be evaluated on:
● Compliance with specifications
● Total cost and value
● Project timeline and delivery
● Warranty and maintenance terms
● References and prior experience
6. General Terms
● Prices must remain firm for 30 days after the submission deadline.
● Any unforeseen site conditions (e.g., buried debris, rock, or rebar) must be reported immediately with proposed cost adjustments.
● The Board reserves the right to reject any or all proposals and to waive any irregularities.
● The awarded contractor shall not be liable for consequential or incidental damages beyond the scope of this agreement.
7. Submission Instructions Submit proposals electronically to:
Mrs. Lacey Favors Principal Calhoun County Elementary School Calhoun County Board of Education 18772 Hartford Street Edison, Ga. 39846 or deliver sealed hard copies to:
Calhoun County Board of Education Attn: Lacey Favors 18772 Hartford Street Edison, Ga. 39846
All proposals must be received by 12:00pm Nov 21, 2025
| Request for Proposal (RFP) |
| Playground Renovation Project – Calhoun County Elementary School |
| 1. Project Overview |
| 2. Scope of Work |
| A. Playground Structures |
| B. Surfacing Options (Bidders must propose one or both options) |
| C. Playground Borders |
| D. Installation |
| E. Freight and Delivery |
| 3. Site Conditions |
| 4. Proposal Requirements |
| 5. Evaluation Criteria |
| 6. General Terms |
7. Submission Instructions
File details come from the government source that posted it. Updated .