Request for Proposal (RFP) MSA Platform for Office of Leasing .pdf

GSA

General Services Administration Statement of Work

Internet based analytics for the entire CRE asset life cycle

STAND ALONE CONTRACT:

August 9, 2021

Table of Contents

1.0 Introduction………………………………………………………………………………………………………………………………….3

1.1 Purpose

1.2 Objective

1.3 Background

2.0 Scope of Work……………………………………………………………………………………………………………………………..4

3.0 Specific Requirements or Tasks……………………………………………………………………………………………………5

4.0 Deliverables…………………………………………………………………………………………………………………………………5

5.0 Place and Period of Performance………………………………………………………………………………………………….5

6.0 Travel…………………………………………………………………………………………………………………………………………..6

7.0 Government Furnished Equipment (GFE)/ Government Furnished Information (GFI)…………………6

8.0 Security……………………………………………………………………………………………………………………………………….6

8.1 Protection of Information…………………………………………………………………………………………………………….6

9.0 Administration……………………………………………………………………………………………………………………………..6

9.1 GSA Electronic Invoicing ............................................................................................................. ….6

9.2 FAR/ GSAM Clauses……………………………………………………………………………………………………………………..7

10.0 Government Points of Contact …………………………………………………………………………………………………….9

11.0 Methodology for Award……………………………………………………………………………………………………………10

12.0 Technical Evaluation…………………………………………………………………………………………………………………10

13.0 Instructions for submitting Proposal…………………………………………………………………………………………11

1.0 Introduction

1.1 Purpose

The General Services Administration (GSA), Public Buildings Service (PBS), Office of Leasing (PR), Center for Lease Project Management (PRAC), 1800 F Street, NW, Washington, DC is pursuing an internet based platform that has access to analyze proprietary loan information across securitized commercial, multifamily and specialty competitors while providing a streamline view through their platform.

1.2 Objective

This contract will provide analytics for the entire Commercial Real Estate (CRE) asset life cycle, from sourcing and underwriting deals, to managing balance sheet assets and measuring their performance, as well as supplying metro-level statistics and trends for origination, benchmarking, and valuations. The platform will be used by the various Public Building Services (PBS) business lines, divisions and regions listed below:

· Office of Leasing: Provides information on the rents and expenses in specific buildings in local markets to ensure that the rents General Services Administration (GSA) charges to customer agencies, whether in leased buildings, are consistent with the market. Provide clarifications of current loan structures within the building owners commercial financial standings of the assets.

Provide lease contracting officers additional negotiating knowledge, leverage and analytics about the financial status of the solicited buildings.

· Office of Portfolio Management and Customer Engagement: The Real Property Valuation Division uses the information to cross-check appraisals to confirm the subject/comparable property/buildings and that projected rental rates and/or sales prices are comparable to recent market transactions. It will also aid in monitoring how well PBS is operating its owned buildings. The Capital Investment Division uses the market data to establish fair market value and cap rates through local market analytics. Provides knowledge of the local real estate markets to aid in ensuring that any new construction, major Repair and Alterations (R&A) or modernization projects will be cost effective.

1.3 Background

GSA requires financial status and property information covering the entire United States of America and its territories (national coverage to include at least all major metropolitan statistical areas and to include as many MSAs as possible) to validate appraisal information it obtains from private sector appraisers. Market Specific key data at the loan and property level that allows users to compare performance such as delinquency, but also detailed line-item income and expense data at the property level, providing a holistic portrait of the property and market. The analytic data must include but is not limited to the following data:

building physical characteristics, specifications and amenities, maintenance history, leasing history, and details of specific building rental transactions and listings, confirmed sale transactions, including sales prices, financing data, cap rates, and buyer Internet‐Based Computer Accessible Real Property

Informational Services Procurement. Platform to also provide market snapshot reports that allow a user to trend MSA level information on underwriting, delinquency and other financial performance indicators.

Other benefits of this contract need to include:

· The database must provide market data of the markets in which major, PBS assets are located.

· PBS uses the information to underwrite its building valuations, projected agency rents, and market rents for scoring proposed prospectus projects. PBS uses the market data to confirm the Fair Annual Rental and Fair Market Appraisal data and valuations that it obtains by independent appraisal.

· PBS also uses the real estate market data and information to evaluate current market conditions and project rental rates and/or values at least two years in advance for agency budgeting purposes.

· The internet-based database must give PBS’s employees in all its locations (including its virtual and teleworking employees), a quick way to access the database/service and obtain the needed market data to determine and/or confirm market conditions, comparable lease and sales data and/or transactions for PBS managed buildings.

2.0 Scope of Work

GSA-PBS's Office of Leasing along with their regional counterparts are in need of analytics for the entire CRE asset life cycle, from sourcing and underwriting deals, to managing balance sheet assets and measuring their performance, as well as supplying metro-level statistics and trends for origination, benchmarking, and valuations. The Contractor shall provide a continuously updated database of real estate market data and transactional information to include:

· Comprehensive market/MSA/building inventories, trends, and analytics, market and building size, and a variety of other data fields:

· Historic trend analytics including rent, vacancy, absorption, delinquency, debt service coverage ratio, detailed line-item income, and expense data at the property level, providing a holistic portrait of the property and market.

· MSA level statistics; a variety of interactive custom and demographic reports as well as quarterly major market overview reports of building vacancy and absorption by market and submarket;

confirmed comparable sales transaction, comparable rental rates and lease expirations sort table by property type, property class, geographic location, dates of sale.

· On-site system training available during normal business hours, telephone and computer-based technical support with 24 hour 7 days a week access.

· The ability for the Contractor to provide research on specific real property to include current and historical building specific rent rates, vacancy and major improvements.

· The information should aggregate to the national level for the national offices and regionally/market specific for the GSA-PBS regions.

· And all information must be directly accessible by GSA-PBS's employee or its Contractors.

GSA-PBS users under this contract will have National Coverage including the information described above for the full geographic markets available in the United States and its territories. This procurement is requesting pricing for sixty (60) licenses for the Office of Leasing (PR) with National coverage.

3.0 Specific Requirements or Tasks

The Contractor shall provide a license (or another means of access) and web access to each GSA user for its exclusive products and individual property data in the contracted major metropolitan markets and submarkets in the US, provide market and sub-market reports, comparable sales, lease offerings and transactions, and the ability to perform ad-hoc research on individual properties, sub-markets, markets, regions and nationally (ad-hoc research may require an additional fee).

Licenses: The individual licenses for the Authorized Users may be transferred to other designated employees or Contractors of GSA during the contract term, as needed.

Condition: Contractor shall provide extensive training in the use of its service at no additional expense to GSA (including on/off-site trainings/workshops) to both Central Office and Regional office staff for the life of the contract.

This procurement is for sixty (60) licenses for the Office of Leasing (PR) in Central Office

POC:

Jezreel Sweat (Contract Specialist), jezreel.sweat@gsa.gov, (202) 480-4894 Theophilus Hlovor (Contracting Officer), theophilus.hlovor@gsa.gov, (202) 260‐4372 Michael Trotter (COR), michael.trotter@gsa.gov, (609)313-4837

GSA Location: 1800 F Street, NW Washington, DC 20405 Number of Licenses: Sixty (60) Coverage: National

4.0 Deliverables

The Contractor shall provide continuously updated commercial property information (e.g., rental rates, sales data, transactional data, property location, operating expenses, rent projections, vacancy rates, etc.) for major markets and submarkets across the USA (and its territories). The information will be provided via the internet to a list of designated GSA employees who obtain access to the database/service through this contract. The service hours of the contractor’s website shall be a minimum of 6:00 am to 11:00 pm EST/EDT, Monday through Friday and 7:00 am to 5:00 pm Saturday. Delivery will be tracked on an ongoing basis by the COR using his/her own access, as well as soliciting selected users in each region to verify the website is active and functioning correctly.

5.0 Place and Period of Performance

mailto:jezreel.sweat@gsa.gov mailto:theophilus.hlovor@gsa.gov

Work shall be primarily performed in the Washington, D.C. Metro area, and in GSA Regional Offices.

Additionally, this includes any field office for these Regional Offices.

Period of Performance is base year and four one-year options.

The base period of performance is September 30, 2021, to September 29, 2022.

The anticipated Period of Performance for this contract is from September 30, 2021, to September 29, 2026.

6.0 Travel

Travel is not required for this contract.

7.0 Government Furnished Equipment (GFE)/ Government Furnished Information (GFI)

There is no GFE and GFI required for this contract.

8.0 Security

This contract does not require contractor physical access to Federally-controlled information system.

8.1 Protection of Information

The Contractor shall be responsible for properly protecting all information used, gathered, or developed as a result of work under the contract. In addition, the Contractor shall protect all Government data, equipment, or information by treating the material as sensitive. SBU information, data, and/or equipment shall only be disclosed to authorize personnel. The Contractor shall ensure that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, and/or equipment is properly protected. When no longer required, this information, data, and/or equipment shall be returned to Government control, destroyed, or held until otherwise directed. Items returned to the Government will be hand carried or mailed to the COR using certified mail. The Contractor shall destroy unneeded items by burning, shredding, or any other method that precludes the reconstruction of the material.

9.0 Administration

9.1 GSA Electronic Invoicing

All invoicing shall be done electronically. Password and electronic invoice access shall be obtained through GSA web site http://www.finance.gsa.gov. Invoices shall be itemized as per the specific line items utilized during that billing period.

Billing and payment shall be accomplished in accordance with this clause. The Contractor shall have the invoice certified by the client representative. The Contractor’s invoice shall be for no less than one month.

The Contractor shall invoice only for the hours, travel, and/or unique services ordered by GSA and actually used in direct support of the client representative’s project. A copy of the Government’s document (receiving report) accepting the covered services shall accompany invoices submitted for payment. A copy of the invoice shall be submitted via email to the Government PM (COR), along with the monthly status reports, at the same time that it is submitted for payment. Failure to comply with the procedures outlined above shall result in your payment being delayed.

http://www.finance.gsa.gov/

The Contractor shall submit with a GSA Form 1142 - Release of Claims with submission of the final invoice at the end of the period of performance. A copy of the form should be sent via email to the Contracting Officer identified in Block 26A of the award document (GSA Form 300) and to the Contract Specialist and COR identified as the Government POCs in this SOW.

Delivery Schedule The Contractor’s delivery schedule shall be as follows:

Progress Report

Monthly Not Required

Invoices

10th calendar day of Month

- Original to http://www.finance.gsa.gov

- Copy to Government PM

- Copy to CO/ Contract Specialist

- Copy to COR Invoices shall identify the hours worked and /or deliverables and their associated costs in US dollars.

Inspection and Acceptance

The Government will have fifteen (15) business days to complete the review of each deliverable and accept or reject the deliverable by giving written notice. When the Government fails to complete the review within the review period, the deliverable shall become acceptable, unless an extension of the review period is requested and mutually agreed upon. In the event of rejection of any deliverable, the Contractor shall be so notified in writing by the Government PM or CO, giving the specific reason(s) for the rejection. The Contractor shall have five (5) business days to correct the rejected deliverable and return it to the Government PM. The Contractor shall be allowed one (1) resubmission of deliverables.

Cancellation of Orders

The Government has the right to cancel the contract if the requirement is eliminated, changed, or no longer needed. The Government will notify the contractor, in writing thirty (30) calendar days prior to the stop work date.

9.2 FAR/ GSAM Clauses

FAR Clauses 52.252-2 Clauses Incorporated by Reference. (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/content/part-52-solicitationprovisions-andcontract-clauses 52.202-1 -- Definitions. (Nov 2013) 52.203-6 -- Restrictions on Subcontractor Sales to the Government. (Sept 2006) 52.203-6_Alternate I (Oct 1995) 52.203-7 -- Anti-Kickback Procedures. (May 2014) http://www.finance.gsa.gov/

52.203-17 -- Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights. (Apr 2014) 52.203-19 -- Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (Jan 2017) 52.204-7 -- System for Award Management. (Oct 2018) 52.204-13 -- System for Award Management Maintenance. (Oct 2018) 52.204-16 -- Commercial and Government Entity Code Reporting. (Jul 2016) 52.204-17 -- Ownership or Control of Offeror. (Jul 2016) 52.204-18 -- Commercial and Government Entity Code Maintenance. (Jul 2016) 52.204-19 -- Incorporation by Reference of Representations and Certifications. (Dec 2014) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) 52.204-25 -- Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) 52.204-26 -- Covered Telecommunications Equipment or Services-Representation. (Dec 2019) 52.207-1-- Notice of Standard Competition. (May 2006) 52.212-1 -- Instructions to Offerors-Commercial Items. (Oct 2018)Page 5 52.212-4 -- Contract Terms and Conditions-Commercial Items. (Oct 2018) 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. (Jan 2020) 52.212-5_ Alternate I (Feb 2000) 52.217-8 -- Option to Extend Services. (Nov 1999) 52.219-28 -- Post-Award Small Business Program Representation. (Jul 2013) 52.222-41 -- Service Contract Labor Standards. (Aug 2018) 52.222-50 -- Combating Trafficking in Persons. (Jan 2019) 52.223-18 -- Encouraging Contractor Policies to Ban Text Messaging While Driving. (Aug 2011) 52.232-23 -- Assignment of Claims. (May 2014) 52.232-39 -- Unenforceability of Unauthorized Obligations. (Jun 2013) 52.233-1 -- Disputes. (May 2014) 52.233-1_Alternate I (Dec 1991) 52.233-3 -- Protest after Award. (Aug 1996) 52.233-3_Alternate I (June 1985) 52.233-4 -- Applicable Law for Breach of Contract Claim. (Oct 2004) 52.237-2 -- Protection of Government Buildings, Equipment, and Vegetation. (Apr 1984) 52.242-15 -- Stop-Work Order. (Aug 1989) 52.242-17 -- Government Delay of Work. (Apr 1984) 52.244-6 -- Subcontracts for Commercial Items. (Aug 2019) 52.245-1 -- Government Property. (Jan 2017) 52.245-1_Alternate I (Apr 2012) 52.246-1 -- Contractor Inspection Requirements. (Apr 1984) 52.246-25 -- Limitation of Liability-Services. (Feb 1997)Page 6 52.249-1 -- Termination for Convenience of the Government (Fixed-Price) (Short Form). (Apr 1984) 52.249-8 -- Default (Fixed-Price Supply and Service). (Apr 1984) 52.253-1 -- Computer Generated Forms. (Jan 1991)

552.229-70 -- Federal, State, and Local Taxes (Apr 1984) 552.204-9 -- Personal Identity Verification Requirements 552.212-71 -- Contract Terms and Conditions Required to GSA Acquisition of Commercial Items (JUN 2016)

552.212-72 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to GSA Acquisition of Commercial Items (JUN 2015) 552.232-1 -- Payments (Nov 2009) 552.232-23 -- Assignment of Claims (Sep 1999) 552.237-71 -- Qualifications of Employees (MAY 1989) 552.237-73 -- Restriction on Disclosure of Information (JUN 2009)

10.0 Government Points of Contact

Michael Trotter Contracting Officer Representative (COR) 1800 F Street NW, Suite 5250, PRCB Washington, DC 20405 Phone: 609-313-4837 Cell: 609-313-4837 Email: Michael.trotter@gsa.gov

Matthew Heaps Alternate Contracting Officer Representative (ACOR) 1800 F Street NW, Suite 5250 PRAA Washington, DC 20405 Phone: 202-733-0468 Cell: 202-733-0468 Email: matthew.heaps@gsa.gov

Theophilus Hlovor Contracting Officer Office of Acquisition Management Acquisition Services Division

1800 F ST NW WASHINGTON DC 20405-0001

Phone: 202-260-4372 Cell: 202-480-4896 Email: theophilus.hlovor@gsa.gov

Jezreel Sweat Contract Specialist Office of Acquisition Management Acquisition Services Division

1800 F ST NW WASHINGTON DC 20405-0001

Cell: 202-480-4894 Email: jezreel.sweat@gsa.gov

11.0 Methodology for Award

The Government intends to make an award resulting from this RFP to the responsible offeror(s) whose proposal conforming to the RFP will be most advantageous to the Government, Price and other factors considered, pursuant to FAR Section 15.3. The Government may reject any or all proposals if such action is in mailto:matthew.heaps@gsa.gov mailto:jezreel.sweat@gsa.gov the Government’s interest. The Government intends to evaluate proposals and award a contract without discussions with offerors.

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. Evaluation will be made on two factors – Technical and Price. Technical factors include technical capability and understanding of the requirement, and Past Performance. Each of these is weighted approximately equally. When combined, the three technical factors are significantly more important than Price.

When the non-price factors become equal, then the price may become the determining factor. The Government will perform a price/technical trade-off analysis in accordance with the above methodology and select the offer that provides the most advantageous and the best value. Offerors are requested to submit proposal(s) to the Government on the most favorable terms from a technical and price standpoint

12.0 TECHNICAL EVALUATION

Evaluation Criteria Evaluation will be made on three criteria -- Technical Capability and Understanding of the Requirements; Past Performance; and Price. Best value evaluation is, in and of itself, a subjective assessment by the Government of the proposed solution that provides the optimal results to the Government, price and other factors considered. Subjectivity is inherent in the process and is the cornerstone of the source selection decision.

To provide insight to the offerors as to the decision-making process of the Government, the following information is provided:

In the evaluation, the technical factors are significantly more important than price. While price is not as important as the technical factors, it does have significance to the Government. The proposals will be rated using the following evaluation criteria:

Factor 1 – Price or cost;

Factor 2 – Technical Capability and Understanding the Requirements In this evaluation, technical is significantly more important than price;

• Adequacy of current and historical market and sub-market analysis and/or reports; • Technical approach for obtaining and validating data • Ease of use of the website and search capabilities

Factor 3 – Past performance (a) Quality of Services (b) Timeliness of Performance (c) Customer Relations.

Past Performance will be verified by references Offerors must provide information on (2) recent projects of similar scope to this solicitation, including contact information for the ordering entity for each project.

Experience minimum of 5 years.

Evaluation rating:

ADJECTIVAL RATING DESCRIPTION

Excellent: Excellent in all respects; offers one or more significant advantages not offset by disadvantages;

very good probability of success with overall low degree of risk in meeting the Government’s requirements.

Good: Good High quality in most respects; offers one or more advantages not offset by disadvantages; good probability of success with overall low to moderate degree of risk in meeting the Governments requirements and

Poor: Poor The proposal contains major errors, omissions, or deficiencies, or an unacceptable high degree of risk in meeting the Government’s requirements; and these conditions cannot be corrected without a major rewrite of the proposal.

13.0 Instructions for Submitting Proposal:

Offerors are requested to submit their questions by 12:00pm EST August 18, 2021. All questions should be submitted singly and separately… no multi-part questions. Submit questions to: Theophilus Hlovor, theophilus.hlovor@gsa.gov. Use the following as your email Subject line:

Questions for -EQ3PSS-21-0003 - Metropolitan Statistical Area Trending and Analysis.

NO TELEPHONE INQUIRES

Proposals are due, September 9, 2021, by 1:00 pm EST. The contractor’s package should be labeled with the Contractor’s name and business address of firm, solicitation number (EQ3PSS-21-0003), and the contents as to Volume I, Volume II or Volume III.

Email Copies: Electronic versions of proposals shall include Volumes I and II as separate attachments

E-mail copies should be sent as follows:

To: theophilus.hlovor@gsa.gov Subject: RFP No EQ3PSS-21-0003 -Metropolitan Statistical Area Trending and Analysis.

Volume I Price Proposal:

Volume II- Technical Proposal:

Volume III- Past Performance Proposal:

Note: Email copies of the Technical and Price proposal must be in Adobe PDF format.

PROPOSAL PREPARATION

This section provides instructions on how to prepare and submit a proposal in response to this solicitation.

VOLUME I: PRICE PROPOSAL :

The hard copies must contain an original signature (dark blue ink) on all documents signed. Be sure that all information is correct and accurate.

VOLUME II: TECHNICAL PROPOSAL: Technical Capability and Understanding of the Requirements:

Do not discuss any pricing matters in this volume. Do not change the order in which subject items are set forth in these instructions, when preparing your proposal. All materials submitted shall be in typeface Times New Roman 12 point (or Arial 11 point), doubled spaced on 8-1/2” X 11” white paper with one-inch margins all around and printed on one side.

VOLUME III: PAST PERFORMANCE:

Do not discuss any pricing matters in this volume. Do not change the order in which subject items are set forth in these instructions, when preparing your proposal. All materials submitted shall be in typeface Times New Roman 12 point (or Arial 11 point), doubled spaced on 8-1/2” X 11” white paper with one-inch margins all around and printed on one side.

A table of contents shall be included at the beginning of Volume III. The Contractor must include the contact information of references within the past five years which the Government may contact to interview regarding past performance.

The information should include a response to the Evaluation Factor II and the following:

Project/Contract Title Company/Agency Name of Reference Point of Contact Telephone Number Email Address Award Amount Award Date Completion Date Brief Description of Services