PPEA REQUEST FOR PROPOSALS

RETURN PROPOSALS TO: PROPOSAL NUMBER

City of Portsmouth, Virginia RFP No. # 49-26-SKL Purchasing Office

Via eVA

QUESTIONS CONTACT:

Susan Kenney Lambert lamberts@portsmouthva.gov and copy City_purchasing@portsmouthva.gov

All proposals must be submitted electronically online via eVA before Wednesday, July 29, 2026 at 2:30 p.m.

DATE

CLOSING DATE Wednesday, July 29, 2026 @ 2:30 PM EST

This procurement is governed by the Municipal Code of the City of Portsmouth, the Virginia Public-Private Education Facilities and Infrastructure Act of 2002 as amended or restated from time to time, and the Public-Private Education and Infrastructure Act of 2002 - Guidelines of the City of Portsmouth (December 2010). All terms and conditions of the Municipal Code, the Act and the Guidelines are hereby incorporated by reference as a part of this solicitation.

mailto:lamberts@portsmouthva.gov

CITY OF PORTSMOUTH

Request For Proposals

RFP Number: 49-26-SKL

Issue Date: May 29, 2026

Title: PPEA Project to Construct a Public Safety Facility

Issuing Agency: City of Portsmouth Purchasing Office 801 Crawford Street, 5th Floor Portsmouth, Virginia 23704

Proposals will be received until: Wednesday, July 29, 2026 at 2:30 p.m.

Proposals must be submitted electronically through eVA prior to 2:30 p.m. EST on Wednesday, July 29, 2026. All inquiries for information must be received by email prior to Tuesday, June 30, 2026 at 5:00 p.m. EST and should be directed to Susan Lambert Kenney at lamberts@portsmouthva.gov and copy City_purchasing@portsmouthva.gov

In compliance with this PPEA Request for Proposals (RFP) and subject to all conditions imposed therein, and hereby incorporated by reference, the undersigned offers and agrees to furnish the services described in accordance with the attached proposal or as mutually agreed upon by subsequent negotiation.

Name and address of firm: Date: _______________________________

_________________________________ By: ________________________________ Signature (In Ink) Name (Typed or Printed) _________________________________ Title: ________________________________

Telephone No.: __________________ _________________________________ Federal Identification Number

Email Contact Information: ____________________________________________________

T A B L E O F C O N T E N T S

I. Background and Purpose

II. Project Overview

III. Proposal Preparation and Submission Requirements

IV. Evaluation and Award Criteria:

V. Instructions to Offerors

ATTACHMENTS

A Public Safety Space Needs Program, May 15, 2023 B. Geotechnical Engineering Report, Portsmouth Headquarters, Willet Drive, July 10, 2023 C. 35 Percent Stakeholder Public Safety PowerPoint, March 12, 2023 D. Public Safety Complex 35 Percent Basis of Design, January 16, 2024 E. Public Safety Complex 35 Outline Specifications, January 16, 2024 F. Public Safety Complex – Site Package, 35% Submittal, January 16, 2024 G. Public Safety Complex – Preliminary Drawings, January 16, 2024

I. BACKGROUND AND PURPOSE

Portsmouth, Virginia is a city with approximately 96,000 residents and occupies an area of 46 square miles. Portsmouth has approximately 33,000 households and is home to the Norfolk Naval Shipyard and the Fifth Coast Guard District Headquarters. Portsmouth is located in Southeastern Virginia and is a historic community on the Elizabeth River at Hampton Roads, the world's deepest natural harbor.

The City of Portsmouth (herein referred to as the “City”) has issued this Request for Proposals (RFP) and is conducting this procurement pursuant to the Public-Private Education Facilities and Infrastructure Act of 2002, Section 56-575.1 et seq of the Code of Virginia, as amended and restated from time to time, the Code of the City of Portsmouth, Virginia, and the City of Portsmouth Guidelines for Public-Private Education Facilities and Infrastructure Act of 2002, adopted on December 14, 2010, authorizing the issuance of a Request for Proposals under those Guidelines (collectively, the “PPEA”).

The City has elected to proceed with a solicitation under the PPEA because it requires the construction of a new facility in a timely and cost-effective fashion that may not be achievable using traditional procurement methods. The use of the PPEA process can reduce cost, accelerate project delivery, shift risk, and improve outcomes compared to other procurement approaches, including design-bid-build.

The purpose of this Request for Proposals (RFP) is to solicit proposals from one or more qualified sources to design and build a municipal building for the City, specifically a new Public Safety Complex.

II. PROJECT OVERVIEW

The City is soliciting for the construction of a Public Safety Complex that will be built to modern specifications and will remain viable for a minimum of forty (40) years. The preferred location of this Municipal Building is 3701 Willet Drive, Portsmouth, Virginia, or a portion thereof.

The Personnel groups that are anticipated to occupy the Public Safety Complex are set forth below. The City reserves the right to modify the Personnel groups:

Police Department Office of the Chief of Police, Administrative Services Bureau, Property and Evidence, Quartermaster, Records, Professional Standards, Training, Forensics, Civil Disturbance, Uniform Patrol Bureau, District Lieutenants, Vehicle Services, Criminal Investigations Division, Street Crimes, Gang Suppression Unit (GSU), Narcotics/SIU, Fugitive Apprehension Unit (FAU), Special Operations Bureau, Investigations Bureau

Fire Fire Administration, Fire - EMS Training, Fire Marshall (FMO), Logistics Division, Financial Support, EMS Division, Communications, Emergency Operations Center

Other IT, Magistrate, CIT

Support Facilities Warehouse, Gun Range

Preliminary design work that has been performed on behalf of the City for the Public Safety Complex is attached to this RFP. Offerors are not required to utilize the preliminary design work as the basis for their proposals.

III. PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS

A. General Instructions:

1. RFP Response: In order to be considered for selection, Offerors must submit a complete response to this RFP. The submission shall include all information requested and any other information thought to be relevant to completely address the Request for Proposals requirements. Should the Offeror fail to respond to all requirements of the RFP, or fail to provide adequate or complete documentation, as determined by the evaluation committee, the Offeror’s proposal may be eliminated from further consideration.

2. All proposals submitted under this RFP shall become the property of the

City of Portsmouth and will be subject to public inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by an Offeror under the Virginia Freedom of Information Act will only be protected from disclosure if the Offeror properly invokes the protections of Section § 2.2-4342F of the Code of Virginia, in writing, either before or at the time the data or other material to be protected is submitted. The written notice must specifically identify the data or materials to be protected and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method, such as highlighting or underlining, and must indicate only the specific words, figures or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line-item prices and/or total proposal prices as proprietary or trade secrets is not acceptable and may result in rejection of the proposal.

B. Specific Proposal Instructions:

1. Offerors must submit a complete response to this RFP in order to be considered for selection. Proposals should be organized in the order in which the requirements are presented in the RFP.

2. The proposal package shall include as a minimum:

a. A Proposal that is signed by an authorized signatory of the Offeror[s].

b. Addenda, if any, acknowledgements to this Request for Proposal filled out and signed as required.

c. Identification of the name, title, address, phone number, and email address of the individual who will serve as the point of contact for the Offeror.

d. Qualifications and Experience:

1) Identify the organizational structure for the project, the management approach, and how each participant in the structure fits into the overall team.

2) Identify any known conflicts of interest or other issues that may impact the City's consideration of the proposal, including the identification of any persons known to the proposer who would be obligated to disqualify themselves from participation in any transaction arising from or in connection to the project pursuant to the Virginia State and Local Government Conflict of Interest Act, Chapter 31 (§ 2.2- 3100 et seq.) of Title 2.2.

3) Describe the experience of the firm or consortium of firms making the proposal and the key principals involved in the proposed project, including experience with design and construction of projects of comparable size and complexity.

Describe the length of time in business, business experience, public sector experience, and other engagements of the firm or consortium of firms. Include the identity of any firms that will provide design, construction and completion guarantees and warranties, and a description of such guarantees and warranties. Provide resumes of the key individuals who will be involved in the project.

4) For each firm (at minimum the general contractor, architect, and principal engineers) that will be utilized in the Project, provide a list of the firm’s prior projects and clients for the past three (3) years and contact information for the same (name, address, telephone number, email address). If a firm has worked on more than ten (10) projects during this period, it shall limit its prior project list to ten, but shall first include all projects similar in scope and size to this project and, second, it shall include as many of its most recent projects as possible.

5) Identify whether any firm that is part of the proposer team has submitted or intends to participate in, a currently active PPEA proposal to the City of Portsmouth.

e. Project Characteristics

1) Provide a description of the project.

2) Identify and fully describe any work of obligations to be performed by the City of Portsmouth.

3) Identify any anticipated adverse social, economic, and environmental impacts of the project. Specify the strategies or actions to mitigate known impacts of the project.

4) Identify the proposed schedule for work on the project, including the estimated time for completion.

5) Propose allocation of risk and liability for work completed beyond the agreement’s completion date, and the form of assurances for timely completion of the project.

6) State assumptions related to ownership, legal liability, and operation of the project and any restrictions on the City’s use of the project.

7) Provide information related to phased or partial openings of the proposed project prior to completion of the entire work.

8) List any assumptions relied on for the project to be successful.

9) List any contingencies that must occur for the project to be successfully completed.

f. Project Financing

1) Provide a preliminary estimate and estimating methodology of the cost of the work by phase. List any assumptions underlying the estimate.

2) Submit a plan for the development and operation of the project showing the anticipated schedule on which funds will be required.

3) OPTIONAL (IF OFFEROR ANTICIPATES

PROVIDING ADDITIONAL FINANCING OPTIONS

TO THE CITY IN LIEU OF TRADITIONAL

FUNDING MODELS) Describe the proposed financing method. List estimated significant fees associated with the financing vehicle, interest rate assumptions, and any operational fees associated with the use of the financing vehicle. Identify the risk factors related to the financing and any proposed method for dealing with the risk factors.

The City reserves the right to select its own financing vehicle and provider[s].

g. Project Benefit and Compatibility

1) Explain the strategy and plans that will be carried out to involve and inform the public, business community, and governmental agencies in areas affected by the project.

2) Provide a statement setting forth participation efforts that are intended to be undertaken in connection with this project with regard to the following types of businesses: (i) minority-owned businesses, (ii) woman-owned businesses,

(iii) small businesses and (iv) service-disabled veteran-owned businesses. Including the Offeror’s plans to Offeror’s plans to employ local contractors. The Minority Aspirational Goals for this project is 10% for construction, 12% for Architecture and Engineering, 15% for Professional Services, 16% for Non-Professional/Other Services, 5% for Goods and Supplies and 10% Overall.

3. All general inquiries or any specific questions concerning this RFP should be directed, via email, to:

Susan Kenney Lambert lamberts@portsmouthva.gov and copy City_purchasing@portsmouthva.gov

Any questions about the RFP must be addressed to the contact person, no later than 5:00 p.m. on Tuesday, June 30, 2026. All questions must be submitted in written format. Necessary replies will be sent to all Offerors of record as an addendum which becomes part of the proposal package.

4. Oral Presentation: Offerors who submit a proposal in response to this RFP may be required to give an oral presentation of their proposal to the City.

This provides an opportunity for the Offeror to clarify or elaborate on the proposal. This is a fact finding and explanation session only and does not include negotiation. The City will schedule the time and location of these presentations. Oral presentations are an option of the City and may or may not be conducted.

5. Specific proposal responses must be submitted through eVA not later than

2:30 pm EST on Wednesday, July 29, 2026. Proposals received after that time will not be considered.

IV. EVALUATION AND AWARD CRITERIA:

A. Evaluation Criteria:

Each proposal will be evaluated for full compliance with the RFP instructions to the Offeror and the terms and conditions set forth within the RFP. The objective of the evaluation will be to recommend the firm who is most responsive to the needs and objectives of the City. The following areas will be evaluated:

1. Project Characteristics – Factors to be considered in determining the project characteristics include but are not limited to:

a. Project definition;

b. Proposed project schedule;

c. Operation of the project;

d. Technology and technical feasibility;

e. Conformity to laws, regulations, and standards;

f. Environmental impacts;

g. Condemnation impacts;

h. State and local permits;

i. Maintenance of the project.

Weight Factor – 10 points.

2. Experience and Qualifications - Specialized experience, expertise, and qualifications of the company. General reputation, industry experience and prior experience with similar projects, demonstration of ability to perform work, leadership structure, project manager's experience; management approach; and financial condition. Weight Factor – 35 points.

3. Outreach Efforts – The Offeror’s minority and woman owned business enterprise participation plan or good faith effort to comply with the goals of such plan, and the Offeror’s plans to employ local contractors. Weight Factor – 20 points.

4. Project Financing and Cost of Qualifying Project – The City will evaluate the financial feasibility and cost-effectiveness of the proposed project, including total and life-cycle costs, cost and cost benefit to the City, opportunity cost considerations, and the credibility of the Offeror’s financial plan. Evaluation may include the due diligence and analysis of the proposed financial plan and the results of any such inquiries or studies, the identity, credit strength, past performance, and commitment of any third party that will provide financing for the project, and such other items as the City deems appropriate. Offerors shall provide the preliminary price of the project including their costs to reach a 60% design standpoint. At that point, the design team would offer a Guaranteed Maximum Price (GMP) for the project.

In the event that any project is financed through the issuance of obligations that are deemed to be tax-supported debt of the City, or if financing such a project may impact the City’s credit rating or financial position, the City reserves the right to select its own finance team, source, and financing vehicle, and the offeror shall fully cooperate with the City in doing so.

Weight Factor – 35 points.

B. Award of Contract:

1. Selection shall be made of two (2) or more Offerors deemed to be fully qualified and best suited among those submitting proposals, on the basis of the factors involved in the request for proposal. Negotiations shall then be conducted with each of the Offerors selected. After negotiations have been conducted with each Offeror selected, the evaluation committee shall select the Offeror which, in their opinion, has made the best proposal, and the Purchasing Administrator shall award the contract to that Offeror. Should the Purchasing Administrator determine in writing and in his/her sole discretion that only one (1) Offeror is fully qualified, or that one (1) Offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that Offeror.

2. Prior to developing or operating the qualifying project, the selected Offeror shall enter into a comprehensive agreement with the City. Prior to entering into a comprehensive agreement, the City reserves the right to enter into an interim agreement that will allow the Selected Offeror to perform compensable activities related to the project. The City may designate a working group to be responsible for negotiating any interim or comprehensive agreement. Any interim or comprehensive agreement shall define the rights and obligations of the City and the selected Offeror regarding the project. The City’s execution of any interim or comprehensive agreement is subject to the prior approval of City Council.

3. Interim Agreement

The scope of an interim agreement may include but is not limited to:

a. Project planning and development;

b. Design and engineering;

c. Environmental analysis and mitigation;

d. Survey;

e. Ascertaining the availability of financing for the proposed facility through financial and revenue analysis;

f. Establishing a process and timing of the negotiation of the comprehensive agreement; and

g. Any other provisions related to any aspect of the development or operation of a qualifying project that the parties may deem appropriate prior to the execution of a comprehensive agreement.

h. All documents, created under the Interim Agreement, shall be the property of the City. City shall have the right to utilize the documents, for future construction of a Public Safety Facility, with no restrictions or further compensation to the Offerer.

4. Comprehensive Agreement

The scope of the comprehensive agreement shall include but not be limited to:

a. The delivery of maintenance, performance and payment bonds or letters of credit in connection with any acquisition, design, construction, improvement, renovation, expansion, equipping, maintenance, or operation of the qualifying project;

b. The review of plans and specifications for the qualifying project by the City. The rights of the City to inspect the qualifying project to ensure compliance with the comprehensive agreement;

c. The maintenance of a policy or policies of liability insurance or self-insurance reasonably sufficient to ensure coverage of the project and the tort liability to the public and employees and to enable the continued operation of the qualifying project;

d. The monitoring of the practices of the Selected Offeror by the City to ensure proper maintenance;

e. The terms under which the Selected Offeror will reimburse the City for services provided;

f. The policy and procedures that will govern the rights and responsibilities of the City and the Selected Offeror in the event that the comprehensive agreement is terminated or there is a material default by the private entity, including the conditions governing assumption of the duties and responsibilities of the Selected Offeror and the transfer or purchase of property or other interests of the Selected Offeror by or to the City. In the event of a material default by the Selected Offeror, the City may elect to assume the duties of the private entity and in such case it shall succeed to all of the rights, title and interest in such qualifying project subject to liens to persons providing financing and it shall have all other rights provided under law (§ 56- 575.11);

g. The terms under which the Selected Offeror will file appropriate financial statements on a periodic basis;

h. The mechanism by which user fees, lease payments, or service payments, if any, may be established from time to time upon agreement of the parties. Any payments or fees shall be set at a level that is the same for persons using the facility under like conditions and that will not materially discourage use for the qualifying project;

1) A copy of any service contract shall be filed with the

City.

2) A schedule of the current user fees or lease payments shall be made available by the private entity to any member of the public upon request.

3) Classifications according to reasonable categories for assessment of user fees may be made.

i. The terms and conditions under which the City may contribute financial resources, if any, for the qualifying project;

j.

The terms and conditions under which existing site conditions will be assessed and addressed, including identification of the responsible party for conducting the assessment and taking necessary remedial action;

k. The terms and conditions under which the City will be required to pay money to the private entity and the amount of any such payments for the project;

l. Other requirements of the PPEA or other applicable law; and

m. Such other terms and conditions as the City may deem appropriate.

5. The comprehensive agreement may provide for the development or operation of phases or segments of a qualifying project.

6. Any changes in the terms of the interim or comprehensive agreement as may be agreed upon by the parties from time to time shall be added to the interim or comprehensive agreement by written amendment.

V. INSTRUCTION TO OFFERORS:

A. CANCELLATION OF PROPOSALS: The City reserves the right to cancel the Request for Proposals, and to waive any non-conformance in Proposals or any other irregularities received, whenever the Purchasing Administrator or designee determines that such rejection or waiver is in the best interest of the City.

B. ETHICS: By submitting their signed proposals, all Offerors certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other Offeror, Supplier, Manufacturer or Subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

C. LAWS AND REGULATIONS: All applicable state laws, municipal ordinances, and rules and regulations of the authority having jurisdiction over the project/contract shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though written in full herein.

D. NON-APPROPRIATION: Agreements are made subject to the appropriation of funds by the City Council of the City of Portsmouth, Virginia, and are null and void in the event of non-appropriation by the City Council. Non-appropriation shall not be deemed a cancellation and shall terminate this agreement without recourse and with no liability on the part of the City.

E. NON-DISCRIMINATION: It is the policy of the City of Portsmouth not to discriminate on the basis of race, sex, age, ethnicity, religion, or handicap in employment of the provision of goods and services. All contract documents shall include the following provisions:

1. During the performance of this contract, the Offeror agrees:

a. That the Offeror will not discriminate against any employee applicant for employment because of race, religion, faith-based organization, color, sex, national origin, age, disability or any other basis prohibited by State law. The Offeror agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

b. The Offeror, in all solicitations or advertisements for employees placed by or on behalf of the Offeror, will state that such Offeror is an equal opportunity employer.

c. Notices, advertisements and solicitations place in accordance with

Federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2. The Offeror will include the provision on the foregoing paragraphs in every subcontract or purchase so that the provisions will be binding upon each Subcontractor or Vendor.

F. PROPOSAL ADDENDUMS: All addendums issued by the City must be signed by a person authorized to bind the Offeror and returned. By doing so, the Offeror acknowledges receipt of the addendum and assures full compliance with the addendum. The addendum becomes a part of the proposal package and supersedes original specifications that are changed by the addendum.

G. PROPOSAL DOCUMENTS: These terms and conditions shall also become part of the contract documents and shall be binding upon the Offeror to whom award is made.

H. PROPOSAL FORM: Proposals shall be submitted on the designated form, with blank spaces properly filled in. Proposals shall be signed in longhand on the form below the typed name of the person authorized to bind the Offeror to a contract.

The proposal must be signed in order to be considered responsive. If the Offeror is a corporation, the proposal must be signed with the legal name of the corporation and the signature of a person authorized to bind a corporation to a contract.

I. HOLD HARMLESS AND INDEMNIFICATION CLAUSE: The Contractor agrees to indemnify and hold harmless the City of Portsmouth and to protect and defend it against all claims and suits arising from actions of omission or commission of its employees, agents or subcontractors, whether for alleged tort or breach of contract, made by any party, including but not limited to its employees, subcontractors, material men, workmen, neighboring property owners, invitees, guests, and agents or employees of the City of Portsmouth, in the performance of the Contractor’s work, from and against any and all claims, losses or expenses, including but not limited to attorney’s fees, which either or both of them may suffer, pay or incur as a result of claims or suits due to, arising out of or in connection with any and all such damage, real or alleged. Contractor shall, upon written demand by the City, insure and defend at Contractor’s sole expense any and all suits or defense of claims.

J. IMMIGRATION REFORM AND CONTROL ACT OF 1986: By submitting their proposals, Offerors certify that they do not and will not, during the performance of this contract employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986.

K. INSURANCE: The establishment of minimum limits of insurance by the City does not in any way reduce or limit the liability responsibilities of the Contractor.

The Contractor shall maintain in full force and effect during the life of this contract such insurance as will protect it from claims for damages or personal injury including death, which may arise from its operations under this contract.

Comprehensive General Liability Insurance, property damage and bodily injury, shall be maintained by the Contractor to protect the owner, its employees and agents, and must provide proof of Comprehensive General Liability Insurance as stated below.

The Comprehensive General Liability Insurance must carry a contractual liability endorsement covering the hold harmless agreements contained in any Interim

Agreement or Comprehensive Agreement with the City must show that the contractual liability coverage has been obtained. The City of Portsmouth shall be an additional insured in all such policies. Insurance coverage for personal injury and property damage, including insurance on vehicles and equipment, shall be in the same company.

CERTIFICATION OF INSURANCE

The Contractor shall carry the required amounts of insurance specified below throughout the contract period and submit a Certificate of Insurance certifying this and naming the City of Portsmouth as an additional insured:

Such certificates shall provide that the Insurance will not be canceled or reduced without prior notice to the City of Portsmouth and shall name the City of Portsmouth as an additional insured.

The Contractor shall name the following as “Additional Insured” as stipulated within this contract:

“The City of Portsmouth, including its elected and appointed officials, employees, and volunteers shall be named as an additional insured and the required insurance coverage shall be primary coverage and provide contractual liability coverage. The Contractor shall immediately provide notice of cancellation or non-renewal of insurance to the City of Portsmouth in writing upon being notified of said cancellation or non-renewal by the insured. In the event of cancellation, the Contractor shall promptly provide replacement insurance naming the City as an Additional Insured.”

The Additional Insured Endorsement must appear on the applicable CG form, i.e.

CG 20 10, CG 20 26, CG 20 33, or CG 20 37 for GL and CA 20 48 for Auto, and the endorsement must be attached to the Certificate of Insurance and must properly reference the above language.

1. Commercial General Liability - $1,000,000/$2,000,000 Combined Single

Limit Bodily Injury and Property Damage Aggregate.

2. Workers Compensation – $1,000,000 – Minimum Limit of Liability

3. Automobile Liability - $2,000,000 – Minimum Aggregate Limit

L. PROPOSAL ACCEPTANCE PERIOD: Any proposal in response to this solicitation shall be valid for one hundred eighty (180) calendar days. At the end of the one hundred eighty days the proposal may be withdrawn at the written request of the Offeror. If the proposal is not withdrawn at that time it remains in effect until an award is made, or the solicitation is cancelled.

M. REQUIRED VA STATE CORPORATION COMMISSION ID NUMBER FOR

ALL FOREIGN AND DOMESTIC BUSINESSES AUTHORIZED TO

TRANSACT BUSINESS IN THE COMMONWEALTH: In accordance with the Code of Virginia § 2.2-4311.2, it is required that all Bidders or Offerors organized as a stock or non-stock corporations, limited liability companies, business trusts, or limited partnerships or registered as a registered limited liability partnerships, be authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 and that they include in their bid or proposal the identification number issued to it by the Virginia State Corporation Commission. Any business entity described above that enters into a contract with the City pursuant to procurement law shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract. The City may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this requirement.

All Bidders or Offerors shall submit with their bid or proposal response a statement or documentation providing one of the following:

1. The company’s Virginia State Corporation Commission identification number and Virginia registered agent.

2. The application number furnished by the Virginia State Corporation

Commission when the company applies for an identification number and the Virginia registered agent.

3. Any Bidder or Offeror that alleges it is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50, or, as otherwise required by law shall include in its bid or proposal a statement or documentation as to why the Bidder or Offeror is not legally required to be so authorized. The final determination will be made by the City.

Failure to submit either the State Corporation Commission number, or the application tracking number, or the statement or documentation of the offered exemption as required above may result in rejection of the bid or proposal as non-responsive by the City.

T A B L E O F C O N T E N T S