Request for Proposal Motor Grader.docx

Baker County Board of Commissioners

REQUEST FOR PROPOSAL

5 year Motor Grader Lease

PROJECT NAME: Motor Grader Lease Baker County Board of Commissioners 167 Baker Place, P.O. Box 607 Newton, Georgia 39870 PH: 2297343000 FAX: Baker County Board of Commissioners comanager@bakercountyga.com May 08, 2024

REQUEST FOR PROPOSAL

Motor Grader Lease Newton, Georgia

Article I. Introduction Baker County Board of Commissioners requests that your company make a proposal for your services on Motor Grader Lease. The following proposal request will outline the project goals and detail the format you should submit your proposal. Please read the timeline carefully. In order for your proposal to be considered, your proposal must meet our deadlines included in the timeline under Section 2.02.

Section 1.01 Location and Sponsor Your bid is for operation on Motor Grader Lease located at 167 Baker Place, Newton, Georgia, 39870.

Section 1.02 Management Johnny Duckworth will be managing this project. They will be on location during the project. Johnny Duckworth will be responsible for the project's timely completion.

Section 1.03 Contact Information Please contact Johnny Duckworth for questions about the proposal submission details:

Phone: 2297343000 E-mail: comanager@bakercountyga.com

Please contact Johnny Duckworth for questions about the project details:

Phone: 2297343000 E-mail: comanager@bakercountyga.com

Article II. The Project

Section 2.01 Mission By the end of this project we hope to achieve the following:

To lease a motor grader for 5 years with 7500 hours of use.

Section 2.02 Project Specifications Baker County is accepting bids ( with monthly payments) for a 5 year lease on a motor grader with a 7500 hour use agreement. Motor Grader must have a minimum of 250 hp. Grader must have a steering wheel with lever controls (no Joysticks). Lease must be for a 5 year term with 1500 hours of use per year. Bid must have monthly payment price listed. Grader will need to be delivered on October 11,2024.

Section 2.03 Contractor Requirements Should your proposal be accepted, we expect you to contribute the following to the project:

Section 2.04 Timeline In order to complete our mission, we have set the following timetable. This timetable is subject to change by the managers of this project.

Article III. The Proposal

Section 3.01 Summary of Proposal

(a) Expectations Contracts will be awarded based on the information presented in the proposals received. We will award contracts based on the proposal expected to be the most beneficial to our project based on a variety of factors. Baker County Board of Commissioners reserves the right to award more than one contract, accept the lowest price offer, award contracts before the proposal deadline listed in the timeline, award contracts before all proposals are received, and refuse any contract without obligation to Baker County Board of Commissioners or to the company offering the proposal.

(b) Response Deadline Please forward a letter of intent by _________________ if you intend to submit a proposal. Likewise, if you do not intend to make a proposal, please forward a no-bid letter by the same date.

(c) Proposal Deadline All proposals must be submitted to Baker County Board of Commissioners by May 24, 2024 to be considered for their contribution to Motor Grader Lease.

(d) Selection Criteria All offers submitted will be considered based upon the materials provided in the proposal. Consideration will be given to performance projections as well as cost and staff requirements. Only those proposals submitted by the deadline above will be considered. The following criteria will be the primary considerations for selecting a proposal:

Baker County Board of Commissioners may suspend or discontinue proposals at any time without notice or obligation to the company that submitted the proposal.

(e) Proposal Format: Baker County Board of Commissioners suggests that you include the following information in your proposal. Proposals should adequately address the details of the proposed contract.

(i) Contractor Summary

(ii) Capabilities and Methodology

(iii) Expected Results

(iv) Executives, Staffing, and Management

(v) Communication

(vi) Equipment

(vii) Expense Breakdown

(viii) Expense Summary

(ix) Licensing and Bonding

(x) Insurance

(xi) References

Section 3.02 Proposal Details

(a) Contractor Summary Include a brief history of your company including your past experience in dealing with similar projects. Also include the owners' names or those persons authorized to sign contracts for your business.

(b) Capabilities and Methodology Detail your company's capabilities in delivering the requests in this proposal. You should use this section to outline specifically your proposed method for achieving your goal. This should include a detailed timeline of milestones for completing the project.

(c) Expected Results Use this section to summarize the expected results of your methodology listed above. This should include a summary of your timeline for completing the project.

(d) Executives, Staffing, and Management List the high level executives or officers in charge of completing the project and a summary of their background. You should also use this section to list the projected staffing and management necessities and their estimated cost. Specify how you will obtain the staff to complete the project.

(e) Communication Explain how you intend to communicate between executives, management, and staff in addition to how you will communicate to the project manager to ensure the project stays on schedule.

(f) Equipment Detail the equipment necessities as well as their estimated cost. If you will need additional services or space from Baker County Board of Commissioners you should list those requirements here with a brief explanation.

(g) Expense Breakdown Build a detailed list of all expected expenses.

(h) Expense Summary Give a brief summary of the total costs for your proposed contract. You may also include a brief explanation of the contributing costs to the total cost.

(i) Licensing and Bonding If applicable, include the details of your licenses and bonds for the services you are proposing. If possible, enclose proof of your licenses and bonds.

(j) Insurance If applicable, provide the details of insurance your company will provide for your staff and the project.

(k) References Provide 0 references for similar past projects.