Request for Proposal (RFP) Package

Project Name:

Nightly Janitorial and Dayporter Services at 2677 N. Main Street

Proposal Due Date:

5pm on the 10th business day from RFP posting date

Agency Name:

Orange County Transportation Authority (OCTA)

Procurement Objective:

OCTA is seeking a company to provide daily (Monday-Friday) Janitorial and Dayporter services at 2677 N. Main Street in Santa Ana, CA. Service Dates are from 7/1/2026 – 6/30/2029.

Proposal Submittal Requirements:

Please submit your proposal by 5pm on the 10th business day from RFP posting date. Your proposal should include the following:

• Executive Summary

• Cost and Price Form

• Contact List including Executive and Account Manager

Scope of Work / Pricing Plan:

Janitorial Scope:

Green Cleaning from start to finish: HEPA Back Pack Vacuums, Green Seal Chemicals, Micro Fiber Dusting System, 5M Easy Trap Dust/Mopping System, Documented Process

OFFICE AREAS (All Floors)

Nightly Services (Five (5) nights per week) Empty all waste receptacles, including deskside recycling. Clean, and reline when needed. Remove material to designated areas.

Remove large centrally located recycling bins when full.

Vacuum all carpeted main traffic and common use areas, including conference rooms, reception ar-eas, interior stairwells, hallways and corridors with the exception of individual offices.

Damp mop spillage in uncarpeted office areas.

Report large spills and stains to supervisor.

Assure all designated locked doors are closed after area has been cleaned.

Activate all alarm systems as instructed by occupant (if applicable).

Arrange chairs at desk and conference room tables and turn off lights upon exiting.

Clean conference room tables and remove any remaining food items.

Clean and sweep all lunchroom/eating areas. Wash and wipe tables and counter tops and clean sinks.

Vacuum all carpeted areas completely in private offices and cubicle interiors, desk area spaces and under waste containers.

Dust and wipe clean with damp or treated cloth all office furniture, files, and cubicle partition tops, windowsills, mullions, etc. (DO NOT MOVE PAPERS OR OTHER ITEMS ON DESKTOPS OR SHELVES).

As Needed Remove scuff marks on floor as needed.

Empty centrally located large recycling material container when needed Damp mop hard surfaced floors and/or uncarpeted surface floors.

Remove all finger marks and smudges from all vertical surfaces, including doors, door frames, around light switches, private entrance glass, and partition glass up to 7 ft.

Wipe and polish all glass furniture tops.

Sweep uncarpeted floors employing dust control techniques with exception of lunchroom/break area (which is to be performed nightly).

Dust cubicle, shelves, windowsills, ledges and all other horizontal surfaces as needed to maintain a clean appearance (DO NOT MOVE PAPERS OR OTHER ITEMS ON DESKTOPS OR SHELVES).

Edge vacuum all carpeted areas, as needed. (more frequently, if needed on dark carpets) Dust ceiling vents, air diffusers and surfaces above 7 feet, but not to exceed 8 feet.

Quarterly Services Machine scrub hard surface floors and wax as needed

RESTROOMS

Nightly Services (Five (5) nights per week) Clean and sanitize all mirrors, bright work, countertops and enameled surfaces.

Wash and disinfect all basins, urinals, bowls (cleaning underside of rim) and fixtures using scouring powder to remove stains.

Wash both sides of all toilet seats with soap and/or disinfectant.

Clean all bright work, piping, toilet seat hinges, and other metal.

Empty, clean, and damp wipe all waste receptacles.

Sweep, wet mop, and sanitize entire floor, including around toilet seats and under urinals.

Damp wipe/dust all walls, partitions, doors, and outside surfaces of all dispensers, as needed.

Fill toilet paper, soap, towels, and sanitary napkin dispensers (if applicable).

Wash and disinfect all showers including shower walls, floors, bright work, and doors (if applicable).

Replace trash liner.

Weekly Services Flush water through drain P-trap weekly to ensure elimination of odor.

Quarterly Services Machine scrub all hard surface floors.

Dust ceiling vents, air diffusers and surfaces above 7 feet.

LOBBY, ELEVATOR, CORRIDOR, INTERIOR STAIRWAYS (EXCLUDING EMERGENCY EXIT STAIR-

WAYS) AND ENTRANCE AREAS

Nightly Service (Five (5) nights per week) Sweep and spot mop all stone, vinyl or composition lobby floors.

Vacuum and spot clean all carpeted floor and mats.

Dust and polish all bright work, including mirrors and elevator call buttons.

Dust and polish all metal surfaces in elevators, including tracks, and elevator doors.

Vacuum and spot clean all carpet in elevators, including edging Clean and polish all trash receptacles.

Dust all fire extinguisher cabinets and/or units.

Spot clean all doors.

All furniture should be cleaned as necessary (including directories).

Wash, disinfect and dry polish water coolers (if applicable).

Clean glass entrance doors, and tracks (if applicable).

Spot sweep and/or spot vacuum all interior stairways (excluding emergency exit stairways) and land-ings (if applicable).

Wet mop all stone, vinyl or composition lobby floors (daily spot mopping may satisfy this need).

Sweep and/or vacuum all interior stairways (excluding emergency exit stairways) and landings (if ap-plicable).

Monthly Services Dust ceiling vents, air diffusers and surfaces above 7 feet.

Quarterly Services Machine scrub hard surface floors and wax as needed

EXIT STAIRWELLS

Sweep and spot mop weekly or upon request.

JANITORIAL ITEMS/AREAS

Nightly Services (Five (5) nights per week) Keep janitorial rooms in a clean, neat and orderly condition.

Maintain all janitorial carts and equipment is in safe and clean condition.

LOADING DOCK, VAN PARKING AREAS, TRASH RECYCLING AREAS i(f applicable) Empty and reline all waste receptacles.

Sweep ramps, loading bays and parking areas for trash and cigarette butts and dust to 7 feet as needed.

Dayporter Scope:

7:30 AM – 4:30 PM (M-F)

Daily Tasks Place cushions out on patio furniture Monitor lobby doors, vacuum entry mats, including disinfecting of elevator push buttons Disinfect and wipe down all exterior furniture Remove all trash from exterior bins; clean ash trays as needed Check planters and surrounding area of building to patrol for trash Wipe down exterior signage and any monuments Check, refresh and restock dispensers as needed, including trash removal before leaving for lunch Lunch – 12:30 pm – 1:00 pm Check lobby and clean glass entry doors as needed Dust mop lobby floor Check, refresh and restock restrooms before departing for the day Assist with any work orders that come throughout the day

Weekly Tasks Cleaning entrance to parking garage, vehicle access entry cleaning, parking signs Cleaning stairs of parking structure Sweep, mop, and dust exit stairwells Clean tables, vacuum carpet and remove trash as needed in the conference room Dust all picture frames in common areas Parking Garage: High dust signage, tops of fire extinguishers, sweep and mop stairwells, mop elevator cabs and clean elevator tracks

Monthly Tasks Change batteries of dispensers Change urinal screens in all men’s restrooms Clean vacant units as needed Inventory check and consumable ordering for building

Janitorial Cost and Price Form

Contractor: ____________________________

All employees to be paid prevailing wage as outlined here: Director's General Prevailing Wage Determinations

Description Qty Rate Amount One Lead Cleaner 8 $ $ Four Night Crew Cleaners 32 $ $ Vacation/Sick/Holiday $ $ Payroll/Insurance $ $ Tools & Chemicals $ $ Medical $ $ Phone $ $ Uniforms $ $ Total $ Cleaning per Square Foot 218,848 SF $ Vacancy Credit Per Square Foot $

Dayporter Cost and Price Form

Contractor: ____________________________

Description Qty Rate Amount One Full time Porter 8 $ / hr $ One Part Time Porter 4 $ /hr $ https://www.dir.ca.gov/oprl/dprewagedetermination.htm https://www.dir.ca.gov/oprl/dprewagedetermination.htm