REQUEST FOR PROPOSAL

2026-2

REQUEST FOR PROPOSAL FOR ARMED SECURITY SERVICES

Western Reserve Transit Authority

604 Mahoning Ave

Youngstown, OH 44502

RELEASE DATE: March 16, 2026

DEADLINE FOR QUESTIONS: March 31, 2026

RESPONSE DEADLINE: April 27, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/wrtaonline

Western Reserve Transit Authority

REQUEST FOR PROPOSAL

Request For Proposal for Armed Security Services

1. Project Notice

2. Introduction

3. General Information

4. General Instructions to Proposers

5. Proposal Requirements

6. Scope of Work

7. Required Information

8. Federal Transit Administration Required Provisions

9. Evaluation Phases

10. Pricing Proposal

Request For Proposal #2026-2 Title: Request For Proposal for Armed Security Services

1. Project Notice

1.1. Legal Notice

Notice is hereby given that Western Reserve Transit Authority (WRTA) is solicitating a Request for

Proposals for Armed Security Services at all WRTA Facilities.

Detailed specifications can be found at https://procurement.opengov.com/portal/wrtaonline or www.wrtaonline.com/about/procurement-and-surplus/. The WRTA Procurement Process is a fully automated, web-based electronic bidding and vendor management system powered by

OpenGov. Proposals must be submitted using WRTA’s OpenGov portal in accordance with requirements set forth within the bid documents. Submissions are due on or before 11:00 AM, Monday April 27, 2026.There will be a public bid opening conducted at WRTA 's boardroom on Monday April 27, 2026, at

11:00 AM. Results will be posted on the OpenGov procurement portal following the bid opening. All vendors suppling a bid proposal will receive an email with the opening results. In connection with the carrying out of this project, the Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, national origin, or handicap. The Western Reserve

Transit Authority reserves the right to reject any and/or all proposals, to re advertise for proposals and to waive any informality in any proposal and to determine the most responsive proposal by its own criteria, as described within the specification.

http://www.wrtaonline.com/about/procurement-and-surplus/

2. Introduction

2.1. Summary

Western Reserve Transit Authority(WRTA) seeking proposals for Armed and Unarmed Security Services for all WRTA properties in Youngstown, Oh. This includes the bus terminal at 340 W. Federal St., the

Administration offices, Bus storage garage and Maintenance building at 604 Mahoning Ave. The final building is located at 730 Mahoning Ave it is currently being used for additional storage with plans to renovate for future offices and maintenance use. Hours of operation and required security services hours will listed in the Scope Of Work. WRTA will be seeking a contract based on one (1 )year, with options for four (4) additional years.

2.2. Background

This Project will support WRTA’s mission of maintaining and improving the safety of all WRTA employees and the passengers using the public transportation services provided by WRTA. WRTA has been

Youngstown's public transit system since 1971 providing daily services Monday–Saturday and and expanded to offering service to all of Mahoning County in 2008 . One additional fixed route service connecting Youngstown and Warren Oh. was added. The bulk of WRTA’s service consists of twenty-four

(24) fixed routes, most of which originate from the Federal Station Transit Center, located in downtown

Youngstown. WRTA also operates four (4) suburban loop routes in Mahoning County. WRTA also provides extensive curb-to-curb demand response services to the elderly and disabled throughout the county. WRTA has a fleet of 88 transit vehicles of various sizes. WRTA currently operates 52 vehicles that service over 24 fixed routes in Mahoning County and parts of Trumbull County. WRTA also has 36 vehicles providing paratransit, and countywide door to door service in Mahoning County.

2.3. Contact Information

Project Contact:

Dean Soroka

Director of Human Resources

604 Mahoning Ave

Youngstown, OH 44502

Email: dsoroka@wrtaonline.com

Phone: (330) 744-8431

Procurement Contact:

Rebecca Koenig

Procurement Specialist

604 Mahoning Ave

Youngstown, OH 44502

Email: rkoenig@wrtaonline.com

Phone: (330) 941-5761 mailto:dsoroka@wrtaonline.com tel:(330)744-8431 mailto:rkoenig@wrtaonline.com tel:(330)941-5761

Department:

Human Resource/ Security Services

Department Head:

Dean Soroka

Director

2.4. Timeline

Release Project Date March 16, 2026

Pre-Proposal Meeting (Non-Mandatory) March 25, 2026, 10:00am

604 Mahoning Ave Youngstown ,Oh. - WRTA

Administration Bldg.

Question Submission Deadline March 31, 2026, 10:00am

Question Response Deadline April 3, 2026, 1:00pm

Proposal Submission Deadline April 27, 2026, 11:00am

Interview ( If needed) May 11, 2026, 9:00am

Contractor Selection Date ( anticipated) May 28, 2026

3. General Information

3.1. Overview of Western Reserve Transit Authority

WRTA has been Youngstown's public transit system since 1971 providing daily services Monday–

Saturday and and expanded to offering service to all of Mahoning County . The bulk of WRTA’s service consists of twenty-four (24) fixed routes, most of which originate from the Federal Station Transit

Center, located in downtown Youngstown. WRTA also operates four (4) suburban loop routes in

Mahoning County. WRTA also provides extensive curb-to-curb demand response services to the elderly and disabled throughout the county. WRTA has a fleet of 88 transit vehicles of various sizes. WRTA currently operates 52 vehicles that service over 24 fixed routes in Mahoning County and parts of

Trumbull County. WRTA also has 36 vehicles providing paratransit, and countywide door to door service in Mahoning County.

3.2. Purpose

The Western Reserve Transit Authority seeks to establish a 5 year contract in accordance with the specifications, terms and conditions set forth within this Request for Proposal (RFP) for Armed and

Unamed security services for all WRTA buildings and grounds.

4. General Instructions to Proposers

4.1. Definitions

The term "WRTA", "Authority", “Recipient,” or "Purchaser", where it appears in the contract documents means the Western Reserve Transit Authority, 604 Mahoning Avenue, Youngstown, Ohio 44502.

The term "FTA" refers to the Federal Transit Administration.

4.2. Questions

Questions must be submitted using the Question & Answer tab on the OpenGov portal prior to the solicitation question submittal deadline. Questions submitted with any other format will not receive a response.

4.3. Price Proposal

The price shall be on the bid forms provided and duly executed by the proposer. The prices proposed shall be all inclusive and reflect the job classifications specified in the specifications.

4.4. Proposer's Responsibility

Each bidder shall familiarize themselves with all solicitation documents including attached documents and forms, the proposer will be held responsible to comply fully therewith.

4.5. Opening of Proposals

Proposals will be opened as specified in the solicitation timeline or as issued by addenda.

4.6. Withdrawal of Proposals

Proposals may be withdrawn by the submitting vendor on the OpenGov Portal prior to the proposal submission deadline. Negligence on the part of the bidder in preparing the proposal confers no right for the withdrawal of the proposal after it has been opened. No proposal may be withdrawn or amended after bids have been publicly opened for a period of ninety (90) days thereafter.

4.7. Rejections of Proposals

WRTA reserves the rights to reject any and all proposals when such rejection is in their opinion, in

WRTA's best interest. WRTA also reserves the right to waive any informalities in any proposal.

4.8. Proposal Protests

It is the policy of the WRTA to prepare specifications for invitation for bids that are not discriminatory in nature. All solicitations are to be open and free to all competing vendors whereby all have a reasonable chance to be successful and be awarded a contract.

If a vendor feels that a particular solicitation is unfair for whatever reason, the following procedure must be followed to register a proper protest and said procedure shall be a part of all solicitations.

A. WRTA reserves the right to postpone a proposal opening for its own convenience and to reject any and all proposals.

B. Changes to the Scope of Work will be made by addendum.

C. Prime contractors or subcontractors may make appointments to discuss specifications. This, however, does not relieve them from the written documentation required by Paragraph "D" below.

D. Any Protest must be made in writing and addressed to the WRTA's Chief Executive Officer no later than (1) three days before the scheduled bid due date, (2) three days after the bid opening, or (3) three days after contract award, as applicable. Such protest must cite what the solicitation was for, and for what reason the protest is lodged.

E. The Chief Executive Officer shall make all reasonable attempts to resolve the protest prior to the bid opening or award of a contract, as applicable, and reserves the right to reschedule same if -at his discretion - deemed necessary. The Chief Executive Officer must make his decision in writing no later than ten (10) working days from the date the protest is lodged.

F. If the protest is not satisfactorily resolved under paragraph (e) above, the person or firm making the protest may request a hearing with his legal counsel and WRTA, with WRTA's legal counsel serving as arbitrator on the matter. Request for such a hearing must be made within fifteen (15) working days of the original date the protest was filed. The decision in the step shall be final and binding on all parties.

G. When a protest has been filed before award, WRTA will not make an award prior to the resolution of the protest unless WRTA determines that:

1. the item(s) to be procured are urgently required; or

2. delivery or performance will be unduly delayed by failure to make the award promptly; or

3. failure to make prompt award will otherwise cause undue harm to WRTA or the Federal

Government.

If the vendor believes that WRTA did not follow the above process, he/she may appeal to the Federal

Transit Administration (FTA) as follows:

Office of Program Management

Federal Transit Administration

210 W. Adams Street

Suite 2410

Chicago, Illinois 60606

(312) 353-2789

The Federal Transit Administration will hear appeals only where a local protest procedure does not exist, where the local procedure was not followed or when the protest was not reviewed when presented an opportunity to do so.

4.9. Award of Contract

The basis for the award shall be determined by the evaluation procedure as set forth. The contract will be awarded within ninety (90) days to the successful proposals(s) after WRTA has determined the bid(s) to be in its best interest. WRTA reserves the right to reject any and all proposals when such rejection is in their opinion, in WRTA's best interest. WRTA also reserves the right to waive any informalities in any proposal. Each bidder shall be prepared, if so requested by WRTA, to present evidence of his experience, qualifications, and financial ability to carry out the terms of the contract. The proposer agrees that the proposal will be valid for at least a ninety (90) day period from the date the proposal are opened.

4.10. Explanation to Bidders

The scope of the project is described in the specifications herein. All questions regarding the exact intent of the work should be brought to WRTA's attention prior to the solicitation question deadline. Any questions of this nature not brought up prior to this time shall be answered at WRTA's discretion and

WRTA's decision shall be final.

4.11. Specifications

The specifications are to be interpreted according to their full intent, meaning and spirit, and shall be deemed to explain mutually to each other and to be descriptive of the equipment and/or services to be supplied under this contract.

Should any error appear in the specifications, the same is to be referred to WRTA for correction before the bids are submitted or the work proceeded with. The manufacturer or contractor shall make no alterations or corrections without consulting WRTA beforehand.

4.12. Single Bid Response

If only one bid is received in response to the invitation for bids, a detailed cost proposal may be requested of the single bidder/contractor. A cost or price analysis and evaluation and/or audit will be performed of the cost proposal in order to determine whether or not the price quoted is fair and reasonable. If the price quote submitted is not deemed to be fair and reasonable, WRTA, at its discretion may reject and re-solicit.

4.13. Pre-award Inspections

The purchaser reserves the right to perform a pre-award inspection of any bidder. The purpose of the evaluation will be to assure that the bidder:

A. Has in operation, or has the capability to have in operation, a location adequate to assure delivery (and installation where applicable) of the item(s) proposed.

B. Has adequate engineering and service personnel, to satisfy any engineering or service problems that may arise during the warranty period.

C. Has the necessary facilities and financial resources or has the capability to obtain such facilities and resources, to complete the contract in a satisfactory manner within the required time.

D. Has adequate quality control to assure that workmanship will comply with the specifications.

4.14. Pre-delivery Inspections

The purchaser reserves the right to inspect the item(s) before delivery. The vendor and/or manufacturer shall give all needed assistance to the purchaser in the performance of this inspection. The inspection, if made, shall be for the purpose of assuring that the item(s) meets or exceeds the specifications. Any deficiencies identified must be rectified prior to delivery of the item(s).

4.15. Taxes

The Western Reserve Transit Authority is exempt by law from all taxes and charges. No taxes will be included in the bid proposal. WRTA will supply the necessary tax-exempt form.

4.16. Disadvantage Business Enterprise Requirements

This project does not have a required Disadvantage Business Enterprise goal.

5. Proposal Requirements

5.1. Proposals

Bids shall be submitted electronically through the OpenGov portal. Submissions must include all required forms fully executed along with all requested submissions as described within solicitation documents. Proposals must be submitted in compliance with the date and time in the Timeline Section of this solicitation.

5.2. Technical Proposals

For bidder(s) to be considered responsive to the bid they must provide detailed information for all services as requested in any section of the specifications or notify WRTA prior to bid opening of any items that are not available. Failure to notify WRTA will imply the bidder(s) can and will, if requested, supply any services listed.

Technical Proposal shall include the following appropriately to best describe items and services:

A. A technical description of how the vendor will meets or exceeds the stated services specifications.

B. A sample schedule of implementation, of services required by these specifications. Should the vendor be awarded the contact.

C. A sample of the documentation used for work schedules, incident reports, accident reports, arrest reports.

D. Supervisor approval documentation of all required forms.

5.3. Questions

Potential Proposers are invited to submit questions related to this proposal through the OpenGov portal before 10:00 am on Tuesday, March 31, 2026. Questions pertaining to this RFP, the Scope of Services, or the proposal.

5.4. Proposal Evaluation and Award Procedure

WRTA staff will evaluate all responses that fulfill the requirements of the RFP. WRTA reserves the right to award to a Proposing firm other than that of the lowest Price Proposal. This RFP may result in awards being made to none, one or multiple Proposing firms.

A. An evaluation committee established by WRTA will assess the proposals received by WRTA.

B. Each committee member is instructed to keep the contents of proposals and committee proceedings confidential.

C. Upon receipt of proposals, the copies are distributed to committee members, together with scoring sheets, which include the evaluation criteria, and the weight assigned to each.

D. Following review of the proposals, each committee member completes the scoring sheets.

E. The committee then meets and reviews initial scoring with an opportunity for members to revise their original assessments. After discussion among committee members, those proposals, which are considered to be in the competitive range,are identified for further evaluation. The committee may elect to award a Bidder without further discussion or may determine that no proposal meets the needs of WRTA.

F. If the committee decides, the Bidders identified for further consideration may be interviewed by the committee.

G. Should the committee recommend a Bidder for award, the contract will be presented to the

Board of Trustees for their approval. The Board of Trustees can either award or reject the contract, based upon the price and terms negotiated. If the Board of Trustees rejects the recommendation, all proposals will be rejected, and a new RFP process will be initiated.

H. During the evaluation process, negotiation, and selection process committee members may not disclose information from one Bidder to another Bidder. Except for the identity and background of the successful Bidder and the contract price, all information provided by Bidder remains confidential after the conclusion of the procurement process, to the extent possible by law.

I. Award will be made to the Bidder(s) whose final offer is the most advantageous to WRTA, after evaluation in accordance with the criteria set forth below. In any event, WRTA reserves the right to accept anything other than the lowest cost proposal, reject any and all proposals, or to negotiate separately with any source whatsoever in any manner necessary to serve the best interest of WRTA.

5.5. Instructions for Proposal Preparation

A. Response to this RFP shall be made in strict conformance with the following requirements.

Failure to conform therewith may be cause for rejecting the proposal submitted. WRTA reserves the right to waive minor discrepancies at its sole discretion. WRTA also reserves the right to reject all proposals, or to award to a contract without discussion with Bidders.

B. In the RFP, WRTA seeks solid information about the Bidder’s capacity to provide the service

(among other things) that WRTA requires. Lengthy discussions are not desired, nor are bulky displays of irrelevant information.

C. Transmittal letter to identify the firms participating in the proposal, state clearly the contractual relationship between them and provide the name, address, email, and telephone number of the person that will represent the Bidders in negotiating with WRTA. The function of any proposed subconsultant must be clearly stated in order to be considered for the project.

5.6. Proposal Evaluation and Award Procedure

The Evaluation Committee will evaluate all written responses that fulfill the requirements of the RFP.

This is a competitive procurement reflective of the evaluation for each proposal. WRTA reserves the right to award to a Proposing firm other than that of the lowest Price Proposal. Evaluation of Proposals will be based on the criteria shown in Evaluation Phase of this proposal. WRTA reserves the right to the possibility of awarding more than one vendor for this contract.

5.7. Additional Considerations

1. Changes in Scope-of-Work: without invalidating the Contract, WRTA may order additions to or deletions from the work to be performed.

2. Pre-contractual Expenses: WRTA will not be liable for any pre-contractual expenses incurred by any Proposer, or selected Proposer. Pre-contractual expenses are defined as expenses incurred by Proposers and selected Proposer in:

1. Preparing Proposal in response to this RFP

2. Submitting Proposal to WRTA

3. Negotiating with WRTA on any matter related to Proposal

4. Incurring other expenses by Proposer or selected Proposer prior to date of award of any

Agreement. The proposer will not include any such expenses as part of the price proposed in response to this RFP. WRTA will be held harmless and free from any and all liability, claims, or expenses whatsoever incurred by or on behalf of any person or organization responding to this RFP.

3. Verbal Agreement or Conversation: no prior, current, or post award verbal agreement(s) with any officer, agent, or employee of WRTA will affect or modify any terms or obligations of this

RFP or any Contract resulting from this procurement.

6. Scope of Work

6.1. Scope of Work Requirements

The agreement shall be for a period of one (1) year, effective June 1, 2026 and ending on May 31, 2027. The parties, upon mutual agreement, may extend this agreement an additional four (4) optional years in one (1) year increments upon the same terms as set forth herein. If either party elects to not utilize the concurrent option year that party shall provide notice no less than one hundred twenty (120) days prior to the expiration date of each one-year agreement. Notice shall be in writing via certified mail or email and clearly state their intentions to terminate the agreement.

SECURITY PROCEDURES

A dedicated working Supervisor is required to be on site Monday thru Friday 8 a.m. thru 4 p.m.

(excluding major holidays). The Supervisor shall be a licensed Armed Security Officer. The supervisor will act as a liaison between WRTA, Security Company, and subordinate officers. The Supervisor will be trained in the operation of WRTA’s surveillance equipment and policies. The Supervisor must have a minimum of two years of documented experience in directly supervising/managing security operations.

The Supervisor will provide oversight to subordinates ensuring WRTA’s goals and security needs be met.

A. Security personnel will work Monday thru Friday from 3:45 a.m. until 9:30 p.m., Saturday from

4:45 a.m. until 7:00 p.m. (times may be modified as needed). The following procedures must be adhered to in order to provide for the safety of WRTA passengers, facilities and employees:

B. Guards will open Federal Station Monday thru Friday at 5:00 a.m. and close it at 9:30 p.m.

Saturdays open at 6:00 a.m. until 7:00 p.m. (WRTA will provide alarm code).

C. Guards will also need to be available at WRTA's Administration building, Bus storage facility and

Maintenance Garage located at 604 Mahoning Ave.. Times and dates will vary depending on need of services and will be scheduled with the contracted firm.

D. WRTA's building at 730 Mahoning Ave may require services, at different times and days. WRTA will contact the vendor with detailed dates and times.

ALL PROSPECTIVE BIDDERS WILL BE REQUIRED TO MEET THE FOLLOWING

CRITERIA:

A. Active patrolling of Federal Station to include building lobby and entire exterior property owned by WRTA (bus stalls, center aisle walkway, sidewalks and parking lot).

B. Enforce the no smoking policy and loitering policies inside and outside of the building.

C. Enforce the customer parking lot policy (2 hours maximum).

D. Secure the area around the food vending machines, ticket vending machine and money changer while being filled. Secure drop off and pick up of money at Federal Station by WRTA personnel.

E. Report all criminal activity to local law enforcement. Security will notify WRTA when arrests are made.

F. Assist with bus operations/security, including Greyhound bus operations.

G. Secure and lock up facilities at the end of the day.

H. Security Officers may be requested to ride and observe on a WRTA bus, on a random basis, to ensure bus service security.

I. Security personnel will use cell phone (provided by WRTA) for direct contact with WRTA – no personal calls.

J. Monitor designated office areas to restrict patron access.

K. Report all incidents and accidents at the Station using appropriate WRTA forms, including monthly reports; issue criminal trespass notices for disorderly or criminal conduct.

L. Security Officers are responsible to maintain & review video surveillance on a periodic basis, or upon WRTA request.

M. Coordinate with WRTA dispatchers any request for emergency services (police, ambulance, fire, etc.). Security Officers will cooperate with law enforcement agencies as may be necessary to maintain security, and protection of the public.

N. Security Officers will respond and enforce WRTA’s Emergency Action Plan, and/or Fire

Evacuation Procedures in an emergency, or as may be directed by WRTA, or other authority.

O. Security Officers may randomly be needed to patrol and/or be on site at WRTA properties during non-scheduled hours. Security officer(s) shall respond within two 2 hours of being notified. Awarded company to supply company contact for notification.

P. Transportation of Security Officers is the sole responsibility of the awarded Security Company.

Q. All Security Officers must be uniformed, trained and licensed to carry a firearm.

R. All guards are to be properly identified as such by the wearing of a uniform, jacket, hat, or other items with the name and/or insignia of the Contractor. All clothing items are to be uniform throughout the security staff and are to be pre-approved by the Authority. Each assigned guard shall wear a name patch or tag identifying who they are (e.g. first name only is acceptable).

1. Uniform clothing shall be neat, clean, pressed and in good condition ("good," in the opinion of the Authority), and shall be worn at all times while on the site performing services. Such clothing shall not be imprinted with provocative words or pictures ("provocative," in the opinion of the Authority). The Contractor shall submit such "uniform clothing" to the

Authority for approval prior to award.

S. Two officers are required to provide service Monday thru Friday 8:00 a.m. thru 4:00 p.m.

(excluding major holidays) creating “double coverage”. Double coverage hours may be modified upon mutual agreement between WRTA and awarded firm.

T. The Security Company’s Supervisor shall be on site eight hours Monday thru Friday 8:00 a.m.

thru 4:00 p.m. (excluding major holidays). Security Supervisor’s hours may be modified upon mutual agreement between WRTA and awarded firm.

U. Monday thru Friday a Security Officer shall be on site in addition to the Supervisor to provide double coverage for this time period. All other hours of operation shall be staffed by a minimum of two(2) Security Officers at all times Staffing levels may be adjusted by WRTA as warranted.

V. Maintain a professional and cooperative relationship with the local law enforcement agencies. Provide all necessary information and statements to local law enforcement agencies.

W. Personnel Requirements. All personnel assigned by the Contractor to work on Authority property as a result of the ensuing award must be:

1. Able to relate with and work harmoniously with Authority staff, and the general public.

2. In good physical condition and be able to carry at least 40 lbs.

3. Able to use a flashlight, whistle, radio, and/or voice pager.

4. Able to complete the required reports in a legible and understandable manner.

5. In uniform whenever on duty and have an appearance and condition that is neat and professional.

6. Willing to and knowledgeable of how to assist Authority staff, and other safety personnel

(i.e. Police; Fire Department; etc.) during any emergency situations that may occur such as fire, hurricane, flood, earthquake, etc.; and shall be required to, if Authority staff or other safety personnel identified above are not present.

7. State of Ohio Requirements. It is the responsibility of the successful proposer to ensure that all services provided by the successful proposer are in full compliance with the information within Ohio Department of Public Safety, Private Investigator Security Guard Services, Laws and Rules.

8. English Speaking. All guards provide by the Contractor must be able to speak, read, and write legibly in English.

X. All security guards utilized for this service shall not leave their assigned duty area, unless to perform specific duties under this contract, until their shift has ended, or they have been properly relieved. Under no circumstances shall any assigned duty area be abandoned without proper approval. Sleeping on duty will not be tolerated.

Y. Communication with Authority. All communications from the Contractor or his/her staff shall be directed to the designated Authority contact person only unless such communication is specific to the scope of services under this contract.

Z. The Authority shall retain the right to order services from the Contractor on an as needed basis and shall retain the right to order any amount of services for any of the Authority sites (including those listed herein or any other locations that the Authority may acquire or build) during the term of the proposed contract. To better understand the scope of the services that the

Authority will expect, the Authority strongly recommends that each prospective proposer inspect these sites prior to submitting a proposal, especially the sites identified above as a location that these services are currently being required.

1. The Authority may request the removal of any guard, at any time, for any reason.

OFFICER WITH ARRESTING AUTHORITY

Monday thru Friday an Officer with arresting authority shall be on site eight in addition to the scheduled on duty security guards.The Officer with arresting authority shall provide services Monday thru Friday

(excluding major holidays) during peak activity hours as determined by WRTA. All other hours of operation shall be staffed by at least a single Security Officer. Staffing levels may be adjusted by WRTA as warranted. Additional information regarding “arresting authority officers” may be obtained by contacting Mahoning County Sherriff Deputy, James Touville 330-360-8339

OTHER REQUIREMENTS

A. Security Company must provide and include in the original bid submittal package proof of two

(2) years documented security supervisory experience for the Site Supervisor. Changes in staff affecting the Site Supervisor position within the contract term will follow the same requirement of two (2) years of documented security supervisory experience to be submitted to WRTA before the replacement Supervisor is placed at WRTA’s site.

B. Security Company must be a drug free workplace and have a substance abuse policy which is in conformance with Federal Transit Administration requirements to include random drug screening and reasonable cause testing.

C. Invoices shall include at a minimum the date and hours worked as well as the employee's name and job title. Invoices will be paid monthly.

D. All items identified in the Summary of Items to be supplied with Bid must be completed in entirety.

E. Security Company must provide a valid Workers Compensation Certificate.

F. Security Company must provide Proof of Liability Insurance.

G. Security Company must provide Officer Training Certificates and conduct Criminal Background checks on its employees prior to contract start. This will be updated when new hires start employment.

7. Required Information

7.1. Technical Proposal*

Are the applicable items/services as described within the Proposal Requirements section under the header Technical Proposal requirements satisfied?

☐ Yes

☐ No

*Response required

7.2. Acknowledgement of Grantee Status*

By confirming, the bidder acknowledges they are aware that the Western Reserve Transit Authority is a

Grantee of the Federal Transit Administration (FTA), and as such all contracts entered into by the

Grantee are subject to the rules and regulations of FTA and the Federal Transit Administration Act of

1964, as amended.

This includes, but is not limited to the following:

The bidder shall permit the authorized representatives of the Grantee, the U.S. Department of

Transportation, and the Controller General of the United States to inspect and audit all records relating to this contract.

The Western Reserve Transit Authority and FTA will become the owners of all documents prepared and submitted by the bidder relating to this contract.

☐ Please confirm

*Response required

7.3. Government-Wide Debarment and Suspension*

Instructions for Certification: By confirming and submitting this bid or proposal, the prospective lower tier participant is providing the certification set out below.

A. It will comply and facilitate compliance with U.S. DOT regulations, “Nonprocurement Suspension and Debarment,” 2 CFR part 1200, which adopts and supplements the U.S. Office of

Management and Budget (U.S. OMB) “Guidelines to Agencies on Government wide Debarment and Suspension (Nonprocurement),” 2 CFR part 180, B. To the best of its knowledge and belief, that its Principals and Sub recipients at the first tier:

1. Are eligible to participate in covered transactions of any Federal department or agency and are not presently:

a. Debarred,

b. Suspended,

c. Proposed for debarment,

d. Declared ineligible,

e. Voluntarily excluded, or

f. Disqualified,

2. Its management has not within a three-year period preceding its latest application or proposal been convicted of or had a civil judgment rendered against any of them for: (1)

Commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction, or contract under a public transaction, (2) Violation of any Federal or State antitrust statute, or (3) Commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making any false statement, or receiving stolen property,

3. It is not presently indicted for, or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in the preceding subsection 2.b of this Certification,

4. It has not had one or more public transactions (Federal, State, or local) terminated for cause or default within a three-year period preceding this Certification,

5. If, at a later time, it receives any information that contradicts the statements of subsections

2.a – 2.d above, it will promptly provide that information to FTA,

6. It will treat each lower tier contract or lower tier subcontract under its Project as a covered lower tier contract for purposes of 2 CFR part 1200 and 2 CFR part 180 if it:

a. Equals or exceeds $25,000,

b. Is for audit services, or

7. Requires the consent of a Federal official, and It will require that each covered lower tier contractor and subcontractor:

a. Comply and facilitate compliance with the Federal requirements of 2 CFR parts 180 and

1200, and

b. Assure that each lower tier participant in its Project is not presently declared by any

Federal department or agency to be:

i. Debarred from participation in its federally funded project,

ii. Suspended from participation in its federally funded project,

iii. Proposed for debarment from participation in its federally funded project,

iv. Declared ineligible to participate in its federally funded project,

v. Voluntarily excluded from participation in its federally funded project, or

vi. Disqualified from participation in its federally funded Project, and

C. It will provide a written explanation as indicated on a page attached in FTA’s TEAM-Web or the

Signature Page if it or any of its principals, including any of its first tier Sub recipients or its Third-

Party Participants at a lower tier, is unable to certify compliance with the preceding statements in this Certification Group.

☐ Please confirm

*Response required

7.4. Certification of Restrictions on Lobbying*

I, the bidder's representative certifies, to the best of my belief on behalf of the represented company that:

A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a

Member of Congress in connection with the awarding of any Federal contract, the making of any

Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard Form LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. [as amended by: Government wide Guidance for New Restrictions on Lobbying;61

Fed. Reg. 1413 (1/19/96]

C. The undersigned shall require that all language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of the fact upon which reliance is placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. Section 1352, (as amended by the Lobbying

Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The bidding Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A3801 et seq., apply to this certification and disclosure, if any.

☐ Please confirm

*Response required

7.5. DBE Program Tracking*

Pursuant to 49 CFR part 26, WRTA is required to request the age of the interested company. Please identify age of the company.

*Response required

7.6. DBE Program Tracking*

Pursuant to 49 CFR part 26 WRTA is required to request the annual gross receipts of the interested company. Please select the appropriately.

☐ < $500,000

☐ $500,000-$1 Million

☐ $1 Million - $2 Million

☐ > $2 Million

*Response required

7.7. Required Forms*

Please download the below documents, complete, and upload.

A. Signature of Bidder Form

B. Non-Collusion Declaration

C. Interest of Public Officials Form

D. Interest of Trustees, Officers and Employees Form

E. Delinquent Personal Property Form

F. Federal Tax Liability Certification Form

Online notarized forms are preferred. Copies of completed and notarized forms will be accepted with proposal submission. In order for proposals to be considered responsive, all forms must be submitted prior to solicitation response deadline. Original notarized forms will be requested from apparent responsive, responsible low bidder prior to contract award. Please download the below documents, complete, and upload. Failure to complete all forms and upload will deem bid non responsive and will be excluded from the evaluation process.

• Required_Forms_RFP.pdf

*Response required

7.8. Certificate of Insurance*

Please provide current Certificate of Insurance. At time of award and before beginning work, contractor shall provide certificate of General Liability insurance and Auto Liability insurance with minimum amounts of coverage of $1.0 million per occurrence. WRTA shall be named as both certificate holder and as additional insured on the policy.

*Response required

7.9. References*

Please download the below document, complete, and upload, with references pertaining to this type of procurement.

• REFERENCES.pdf

*Response required

7.10. Additional Proposal Information*

Upload only proposal information's that pertains to this procurement.

*Response required https://government-project.s3.us-west-2.amazonaws.com/237095/70b3c6c4-4dab-4882-bd4b-e660adceb362_Required_Forms_RFP.pdf https://government-project.s3.us-west-2.amazonaws.com/60289/78e69bbe-c543-4a8f-8c54-49661806ae3a_REFERENCES.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FNZRVGMT%2F20260316%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260316T120001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAwaCXVzLXdlc3QtMiJIMEYCIQDdnP65i9HBIhcxDDy7PoOHBGRPklyFTR2siAjzZjgmDwIhAMip2e8PhLVTKAxh1GZnKgR4t9xeQxho5dSETYiXq4WdKpUFCNX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgx%2FH3dKX2i3vSqcqwgq6QTG%2B6GomCgNO%2B6GDSsKOWs9LWT11c%2BejiMT%2FrWaAkFyZFT5lE3C0Cx0sZ2um6Cw9INgdA8t%2B6%2B4zJnPI1gdKtVdLJWbsK735geJ954NWUqpSi98gqHLe%2Bqxp7Edn3qQNzI0a2m3xAoRxLRlEAcHPVVMzX%2FvuMs82Fs6Lt7bUqu6UkAoJPiYkjvrWFeyz1PBLDIMFJ0nv7ZLJiIqflsnKIazXPc2xzBjI6k%2BbNbeOZq0p9ctQ21Fhsppjssc4ykKJZeWbYSQLXD9BNAZS4ys5Hgz7h1vwS08Y1hzgrFNPWM4SDvqBuSfvy03oFmHykGhx5e3wwZoKaIge2Du003LiDnolU89bVVk6GYntm7%2FVJ2TpAq1nPBwffRmQu4fHbjZs8DP6K1wqBr29b%2FT6lLcns%2Bbo5BogPIibg%2FnR0y8UR4tLINqFoetFm6d0X7WCHcOlQvPe%2Bmwdx3%2BYtTcIWJwZ4MtiiLVSKqImidKGuYnyebjHoRExZBK5wD%2FHVx8dacF0yoqrjlB%2Bb205ae5zwrGuU4OkhjG5cpKZQL%2FhOVbV9sc%2BU8uEirJxGRM7x1HwCzbq5WvThnIXl0Qh%2FESwDr3P3DevXP%2Fp0zzCvdMjQGcV3OW0HSlqKVOcSRJDMLuQUtVDcGRYdjmHLv5O69oqP%2FGdkw1KtQXum058piBQuDVDyokqItI5gxCTC7xen2Yx8w7gQsnRV%2FJfhQmr7KtoLPc2N7zadJeVYbKzF4LFXaZzjWyeHhrQlnBe9VPN%2FJ%2B0NfDugVmGWgbWaIj5bE2GhbLkFDC1%2BB80uFOpAAdNLKszhoM5AZ%2FPJh3lIq5hzCt3t%2FNBjqYAZ5%2FYI%2Ba6kJ7ltG53LHcbOXz9U4NOdRV53NgapFLeIQSd6fB8dZL7fEyvi4jv%2Fhp4m2D3X9PN3bSJfts4U5beI%2FZlOlBHpssGhAioULD%2Fbv03olS598oCXA8CFkf4voxh00X6QIgzdrehAOpIVpknVwuVoiC7bPw%2B9n890NDcj%2FYd3mM0LeQOV9oOOSX2SFpC0c7BnYV6KxI&X-Amz-Signature=2dcdeefea8cf64f991d0058de66626f8c3559a59d3413c16a5e916ed5c8ea6dd&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22REFERENCES.pdf%22&x-id=GetObject

8. Federal Transit Administration Required Provisions

8.1. No Federal Government Obligations To Third Parties

A. WRTA and Contractor acknowledge and agree that, notwithstanding any concurrence by the

Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities of WRTA, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Contract.

B. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the Subcontractor who will be subject to its provisions.

8.2. Program Fraud and False or Fraudulent Statements and Related Acts.

A. The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of

1986, as amended, 31 U.S.C. §3801 et seq. and U.S. DOT regulations, "Program Fraud Civil

Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying Contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying Contract or the FTA assisted project for which this Contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate.

B. The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate.

C. The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the Subcontractor who will be subject to the provisions.

8.3. Access to Third Party Contract Records and Reports

A. WRTA is a political sub-division of the State of Ohio and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 18.36(i). The Contractor agrees to provide WRTA, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. The Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA

Administrator or his authorized representatives including any PMO Contractor access to the

Contractor's records and construction sites pertaining to a major capital project, defined at 49

U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311.

B. The Contractor agrees to permit WRTA to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

C. The Contractor agrees to maintain all books, records, accounts and reports required under this

Contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case the Contractor agrees to maintain same until WRTA, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49

CFR 18.39(i) (11).

D. FTA does not require the inclusion of these requirements in subcontracts.

8.4. Changes to Federal Requirements

The Contractor shall at all times comply with all applicable FTA regulations, policies, procedures, and directives, including without limitation those listed directly or by reference in the Master

Agreement between WRTA and the FTA, as they may be amended or promulgated from time to time during the term of this contract. The Contractor's failure to so comply shall constitute a material breach of this Contract.

8.5. Termination of Contract

A. Termination For Convenience – (General Provision) WRTA may terminate this contract, in whole or in part, at any time by written notice to the contractor when it is in WRTA’s best interest. The contractor shall be paid its costs, including contract close-out costs, and profit from work performed up to the time of termination. The contractor shall promptly submit its termination claim to WRTA to be to the contractor. If the contractor has any property in its possession belonging to WRTA, the contractor will account for the same, and dispose of it in the manner

WRTA directs.

B. Termination for Default (Supplies and Services) - If the contractor fails to deliver supplies or to perform the services within the time specified in this contract or any extension or if the

Contractor fails to comply with any other provisions of this contract, WRTA may terminate this contract for default. Termination shall be affected by serving a notice of termination on the contractor specifying the nature of the default. The contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner or performance set forth in this contract.

1. If, it is later determined that the contractor had an excusable reason for not performing, such as a strike, fire, flood, events which are not the fault of the contractor, WRTA, after setting up a new delivery performance schedule, may allow the contractor to continue work, or treat the termination as if the termination had been issued for convenience.

C. Opportunity to Cure – WRTA in its sole discretion may, in the case of a termination for breach or default, allow the contractor up to ten (10) calendar days in which to cure the defect. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions.

1. If the contractor fails to remedy to WRTA’s satisfaction the breach or default of any of the terms, covenants, or conditions of this contract within 10 calendar days after receipt by the contractor of written notice from WRTA setting forth the nature of said breach or default, WRTA shall have the right to terminate the contract without any further obligation to the

Contractor. Any such termination of default shall not in any way operate to preclude WRTA from also pursuing all available remedies against the contractor and its sureties for said breach or default.

D. Waiver of Remedies for any Breach - In the event that WRTA elects to waive its remedies for any breach by the contractor of any covenant, term or condition of this contract, such waiver by

WRTA shall not limit WRTA’s remedies for any succeeding breach of that or of any other term, covenant, or condition of this contract.

E. Termination for Convenience (Professional or Transit Service Contracts) - WRTA, by written notice, may terminate this contract, in whole or in part, when it is in the best interest of WRTA to do so.