Request for Information_UK-Wide Custodial Services.pdf

Readiness – F-35 – Community

DEPARTMENT OF THE AIR FORCE

48TH FIGHTER WING (USAFE)

REQUEST FOR INFORMATION

CUSTODIAL SERVICES

48th CONTRACTING SQUADRON (USAFE)

Issue Date: 29 April 2024 Response Due Date: 29 May 2024 1200 British Summer Time (BST) NAICS Code: 561720 – Janitorial Services

Subject: Request For Information (RFI) – UK Wide Custodial Services

NOTE: The purpose of this Request for Information (RFI) is for planning purposes only and responses are to be treated as information only. See ‘General Information’ below for further details.

Description:

The 48th Contracting Squadron at Royal Air Force (RAF) Lakenheath, United Kingdom, seeks feedback from companies/entities capable of providing custodial/janitorial cleaning services that will be performed at various United States Visiting Forces (USVF) locations throughout the United Kingdom (UK);

locations include, but not limited to, RAF Lakenheath, RAF Mildenhall, RAF Feltwell, RAF Alconbury, RAF Molesworth, RAF Croughton, RAF Fairford, and RAF Welford. The contractor is expected to provide all management, tools, materials, supervision, supplies, equipment, transportation and labor necessary to ensure that custodial services are performed in accordance with the requirements contained in the attached “DRAFT” copy of the Performance Work Statement (PWS), in maintaining satisfactory facility conditions that present a sanitary, clean, neat, and professional appearance, and are in accordance with the minimum cleaning frequencies established in Air Force Common Output Level Standards (AFCOLS). The associated facilities square footage, cleaning frequencies, and associated levels of services are outlined by the attached “DRAFT” Performance Work Statement.

General Information:

THIS ANNOUNCEMENT IS NOT A SOLICITATION AND IS BEING USED FOR THE PURPOSE

OF MARKET ANALYSIS ONLY. This notice is being published in accordance with Federal Acquisition Regulations (FAR) Part 5.101 requiring dissemination of information for proposed contract actions and FAR 10.001(a)(2)(ii) which requires conducting market research before soliciting offers for acquisitions with an estimated value in excess of the simplified acquisition threshold. The Government is seeking feedback from industry to assess the clarity, comprehensibility, and practicality of the proposed procurement strategy to ensure that contract is awarded to capable sources that meet these requirements.

No contract awards will be made from this notice and no solicitation is available on Governmentwide point of entry or any other bulletin board, posting room, or clearinghouse at this time. In order to develop a sound acquisition strategy, early industry participation is highly encouraged; however, participation in this effort is strictly voluntary. All costs associated with responding to this Sources Sought will be solely at the interested party’s expense. The Government will not reimburse costs and will not be liable for any costs associated with responses to this Sources Sought. Respondents will not be notified of the responses to this notice. Responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. All responses will be used in whole or in part for determining the most effective acquisition strategy for Custodial/Janitorial Services acquisitions or similar requirements.

Requested information will be used within the Air Force to facilitate decision making and will not be disclosed outside the agency.

Response Guidelines:

All responses to this post must be provided as an attachment in an e-mail message addressed to the Point of Contacts (POCs) below, with the subject line “Response to Request for Information” no later than 29 May 2024.

NOTE: Only electronic responses are accepted, and responses submitted by any other means may not be considered.

Requested Information:

Interested vendors are requested to provide feedback on the following “DRAFT” solicitation documents.

1. “DRAFT” Section L – Instructions to Offerors

a. Are the instructions regarding required formatting, work samples, and scoring criteria sufficiently clear for you to prepare a responsive proposal? If there are any areas of ambiguity or concern, please specify them.

2. “DRAFT” Section M - Evaluation Factors for Award

a. Is the Highest Technically Rated Offeror (HTRO) source selection process clearly defined?

b. Should price evaluations be conducted at the time of awarding the main IDIQ contract, can you foresee any advantages or difficulties that may arise in establishing a firm-fixed pricing for a contract spanning a 10-year period?

3. “DRAFT” Attachment X – Self-scoring Matrix

a. Is the process and mechanics for self-scoring clear and logical?

4. “DRAFT” Performance Work Statement (PWS)

a. Is the PWS clear and comprehensive in detailing the service requirements?

5. Should a pre-proposal conference be arranged, would you be interested in participating?

6. Kindly share any additional feedback or comments you might have regarding the proposed acquisition strategy outlined in the “DRAFT” solicitation documents.

Please submit a written response to Points of Contacts (POCs) listed below.

Points of Contacts:

Primary POC:

SSgt Jesseca Edralin, Contracting Specialist Email: jesseca.edralin.1@us.af.mil

Secondary POCs:

SrA Micaiah Lampkin, Contracting Specialist Email: micaiah.lampkin@us.af.mil

Ms. Kaitlyn Woodruff, Contracting Officer Email: kaitlyn.woodruff.2@us.af.mil mailto:jesseca.edralin.1@us.af.mil mailto:micaiah.lampkin@us.af.mil mailto:kaitlyn.woodruff.2@us.af.mil