Request for Information Tires_Clean_09192020.docx

REQUEST FOR INFORMATION/SOURCES SOUGHT FOR

DEPARTMENT OF HOMELAND SECURITY

U.S. CUSTOMS AND BORDER PROTECTION

NATIONAL FLEET MANAGEMENT

TIRE PURCHASING, DISTRIBUTION AND MANGAEMENT PLATFORM

1.0 THIS IS A REQUEST FOR INFORMATION (RFI), SOURCES SOUGHT (SS) ONLY.

This RFI/SS is issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP), Request for Quotation (RFQ), Invitation for Bids (IFB) or a promise to issue a RFP in the future. The request does not commit the Government to contract for any supply or service nor does it intend to award a contract on the basis of this RFI/SS. Further, CBP is not seeking a RFP and will not accept any related unsolicited proposals. Responders are advised that the Government will not pay for any information or any administrative costs incurred in response to the RFI/SS. All associated costs will be solely at the responding party’s expense. Information and materials provided in response to this RFI/SS will not be returned. No unsolicited proposals related to this RFI/SS will be accepted. Classified information is not required and shall not be submitted. Not responding to the RFI/SS will not preclude participation in any future solicitation, if one is issued. Based on the response to this RFI/SS, a determination to compete or not to compete a future procurement is solely within the discretion of the U.S. Government. If a solicitation is released, it will be synopsized on the BetaSAM website. It is the responsibility of potential offerors to monitor the site for additional information pertaining to the requirements described herein.

2.0 BACKGROUND AND OBJECTIVES

The CWR Directive, No. 5225-03 enacts CBP enterprise-wide policy that directs establishment and sustainment of materiel readiness to meet mission requirements at best cost. The ELLCM IPT is managing the implementation of the CWR Directive. The Deputy Commissioner has directed the Exemplar Program to demonstrate the available cross cutting capabilities that CWR utilizes from an enterprise sustainment perspective. The Tires Exemplar has been chosen because it spans across the entire agency and it is considered mature enough to provide sufficient data to perform relevant analyses. Based on the initial analysis, it has been determined that there is potential to reduce the cost of tire purchases across the agency by switching from the current retail purchase process to a national platform.

3.0 REQUESTED INFORMATION

The responses shall address the company’s experience and capabilities supporting tire purchasing and distribution on a national level. Respondents are required to review our requirement information and submit its capability statements via email. The submission shall be made to the Contract Specialist (CS) Rosie Zaragoza at ROSIE.ZARAGOZA@CBP.DHS.GOV . Respondent capability submission should include:

1. Company's name

2. Company address

3. Point(s) of contact (name, title, e-mail, and phone number)

4. Business type and size (manufacturer or distributor, small or large business)

5. List services supported by matching name, type, and description, as described.

All technical comments, inquiries, questions and responses should be in writing by e-mail to the CBP Procurement Office contact ROSIE.ZARAGOZA@CBP.DHS.GOV no later than fourteen (14) days after posting of the RFI/SS. Verbal questions will NOT be accepted. All questions and responses will be posted to the BetaSAM website. Questions shall NOT contain proprietary or classified information. The Government does not guarantee that questions received after the five (5) day window of the posting will be answered.

II. NATIONAL FLEET MANAGEMENT TIRES SCOPE/REQUIREMENTS

The submitted information will be used for planning purposes only assisting The National Fleet Management in determining industry capabilities for a robust and efficient tire purchasing distribution and management platform on a national level. The National Fleet Management personnel will make determination as to suitability. Therefore, requests for feedback should not be made through the BetaSAM posting agency.

The Government does not intend to award a contract on the basis of this RFI/SS or otherwise pay for the information solicited. Submission of vendor information constitutes consents to publication of information provided.

The requirement for The National Fleet Management is that these services shall comply with the CWR Directive, No. 5225-03and meet the following:

· Demonstrable national distribution, logistics and supply chain capability

· Provide a national tire purchasing platform

· Offer multiple tire manufacturers to choose from

· Ensure distribution centers are able to support 2 calendar day delivery

· Reduce personnel time in completing tire purchases by using an automated system

· Support multiple accounts supporting multiple simultaneous purchases nationwide

· Provide a purchasing platform that supports reporting on a sector and national level with data export capabilities

· Provide details on payment system and its compatibility with CBP purchase cards

· Provide the ability to conduct a comparative analysis between multiple tires simultaneously

· Provide real time inventory updates for each tire and delivery dates/time and options

· Provide a detailed, consistent, readily available, and accurate data on the number, location, type, and cost of tires purchased

· Provide detailed information regarding factors affecting price discounts and the anticipated discount ranges for each factor.

A. Enclosed below is a sampling of a few commonly used tire sizes within the National Fleet. Please note that the fleet uses tires across various types of vehicles such has heavy duty trucks, SUVs, pursuit vehicles and standard sedans. In addition, CBP utilizes several assets requiring tires listed in the table below. It is not uncommon for CBP vehicles to traverse rough, rugged, muddy, and unpaved terrain. As such, CBP relies on detailed information on tires such as, but not limited to, speed rating, tread wear, load index and load range for informed purchasing.

235/50/R18

235/55/R17

245/55/R18

245/60/R/18

LT 265/70/R17

LT 285/70/R17

LT 315/70/R17

Cargo Van Carrier Motor Home Truck Tractor Trailer All Terrain Vehicle (ATV) Motorcycle, Motor Scooter Golf Cart; Fork Lift; Generators; Excavating Equipment

B.

The table below is a sampling of geographic locations where the CBP National Fleet operates and expects delivery of tires. Interested parties are requested to respond to this RFI with completing the table below.

IV. CONTACT INFORMATION

Contract Specialist: Rosie Zaragoza Email address: ROSIE.ZARAGOZA@CBP.DHS.GOV Contracting Officer: Dyad SearcyEmail address: dyad.searcyr@cbp.dhs.gov

V. SUMMARY

THIS IS A REQUEST FOR INFORMATION (RFI/SS) ONLY to identify sources that can provide the above mentioned services. The information provided in the RFI/SS is subject to change and is not binding on the Government. The Government has not made a commitment to issue a solicitation, and this RFI/SSI should not be taken as a commitment for future work or for a potential offeror to incur costs for which reimbursement would be expected or sought. All submissions become Government property and will not be returned. It is the responsibility of the interested parties to monitor www.beta.sam.gov for additional information pertaining to this RFI/SS.

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