Request for Information - SPM Portfolio Integration Services Support Contract Opportunities.docx

US Department of Veterans Affairs Request for Information/Sources Sought

SPM Portfolio Integration Services Support

This is a Request for Information (RFI) only issued for conducting market research. Accordingly, this RFI constitutes neither a Request for Quote (RFQ), Request for Proposal (RFP), nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals or quotes, and therefore, will not accept, review, or evaluate unsolicited proposals or quotes received in response hereto. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted because of this request. The Government does not reimburse respondents for any costs associated with submission of the information being requested or reimburse expenses incurred for responses to this RFI. Any contract/order that might be awarded based on information received or derived from this market research will be the outcome of the competitive process. The purpose of this RFI is to obtain market information on capable sources of supply, industry best practices, and input specific to the information provided. The Government is not responsible for any cost incurred by industry in furnishing this information. All costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future Request for Proposal (RFP), if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions will become Government property and will not be returned. Interested vendors are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response.

Requirement:

The purpose of this RFI is to identify qualified vendors, who are able to meet Department of Veterans Affairs (VA) Office of Information and Technology (OI&T), Software Products Management, Portfolio Integration (SPM/PI) requirements for SPM Portfolio Integration Services Support. Qualified vendors would be expected to provide support for assistance to all development projects requiring Portfolio Integration support for SharePoint, Enterprise Risk Management, MS Power Apps, End-of-Life (EOL) support and other special projects requiring attention outside of the Portfolio management. This includes Reports on VA’s compliance with the providing metrics and data to OMB and GAO.

Background:

The Department of Veterans Affairs (VA) Office of Information and Technology (OIT) Software Products Management (SPM) designs, delivers, maintains, and hardens software assets across VA through portfolios including Corporate Services, Health Services, Benefits and Memorials, and Financial Technology.

The SPM is organized into six units – one of the units is the Portfolio Integration Office (SPM/PIO) unit which is responsible for governance, oversight, and technical support across all Portfolios and Product Lines within SPM which have enterprise-wide impacts. This team supports the full product life cycle within the DevSecOps environment. SPM serves as a crucial element in meeting the goals of building accessible and quality IT software solutions. Within the SPM/PI is the Special Projects (SP) Team which handles End-of-Life (EOL) Unauthorized Software, U.S. Space Force, and Social Security Number Reduction (SSNR).

The work performed in this Performance Work Statement (PWS) shall assist in meeting the mission for SPM Portfolio Integration to provide value to SPM by serving as a central cross-portfolio coordinating body that captures and enables best practices aligned with the "VA way," leading the cross-portfolio planning, organizing, in the six core functions as well as tracking of SPM mandated special projects. This alleviates the VA Portfolio Products Managers from taking on intricate details of special projects and focus on their current path of delivering high quality products to our VA stakeholders and customers.

In addition, this program group provides ongoing oversight, coordination, and tracking of cross-portfolio special projects across all Products and Product Lines ensuring VA compliance.

RFI Submission Instructions:

VA requests a clear, concise, and complete response to this RFI. Please submit your RFI response in accordance with the following:

Provide the following information:

Generic capability statements will not be accepted or reviewed. Your response must address capabilities specific to the services to the questions below:

1. Include the following identification information:

a. Name of Company:

b. Address:

c. Point of Contact:

d. Phone Number:

e. Fax Number:

f. Email address:

g. CAGE/Unique Entity ID

h. Company Business Size and NAICS code(s): For VOSB and SDVOSBs, proof of certification in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

i. subcontracting limitations in 13 CFR 125.6 in execution of this effort?

j. Any Schedules held on General Services Administration (GSA), Government-Wide Acquisition Contracts (GWAC) held on the National Aeronautics and Space Administration (NASA) Solutions for Enterprise Wide Procurement (SEWP) V, or any other schedule not mentioned above to assist in determining acquisition strategy if you are included in one or more. Please also include Contract Number, expiration date, etc.

k. Socioeconomic data: If a small business, what type of small business are you? Are you able to comply with FAR 52.219-6 and 52.219-14 in execution of this effort? Are you able to comply with VAAR 852.219-73, VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses or VAAR 852.219-74, VA Notice of Total Set-Aside for Certified Veteran-Owned Small Businesses.

1. Provide an overview of your company including primary services that you provide, size of the company, year established etc.

2. Describe your relevant experience in providing a similar scope of services to Government agencies of similar scope, size and complexity of the VA. Include the agency name, project type, scope, length, and deliverables.

3. Describe your experience in providing a similar scope of services to commercial organizations of similar scope, size and complexity to the VA. Include the company’s name, company size, company revenue, project type, scope, length, and deliverables.

4. If you were to submit a proposal, would your company be the sole provider of the complete scope of services, or is your company planning to provide any of the services sought in partnership with other entities? If it will be in partnership with another entity (or entities), identify the scope of services that will be provided by subcontractors or partners, the names of anticipated partners and the percentage(s) of the service(s) that will be provided by each of the subcontractor(s) or partner(s).

5. Please recommend specific skills and qualification requirements (i.e., degree level, certifications, years of experience) to inform our development of LCATs and enable recruiting and hiring qualified talent to perform the support services.

6. Has the draft PWS provided sufficient detail to describe the technical requirements that encompass the VA SPM Portfolio Integration Services Support to be performed under this effort on a Firm Fixed Price (FFP) basis?

______ YES _______ NO

If “NO”, please provide your technical comments/recommendations on elements of the draft PWS that may contribute to a more accurate proposal submission and efficient, cost-effective effort. In your response, please indicate which PWS tasks do not provide enough detail and what would be needed for a FFP type contract/order.

The Government will not review any other information or attachments included, that are in excess of the 10-page limit. The Government will not review generic marketing materials that do not address the information contained herein or the attached documents.

All interested parties shall respond no later than 3:00 PM EST on July 30, 2024 via e-mail to the TAC point of contacts listed below. If you have any questions on the RFI, please submit via e-mail as well. Please note SPM Portfolio Integration Services Support in the subject line of your response.

The TAC point of contact for this RFI is Contract Specialist, David Mone, Email address: David.Mone@va.gov, and Contracting Officer, Edward Hebert, Email address: Edward.Hebert@va.gov.

See attached Document: Draft Performance Work Statement