Request for Information_Slippery Rock AV.pdf

Request for Information Notice ID: HS002124Q0013

Audio Visual Equipment Refresh at Slippery Rock

DCSA

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes; it does not constitute a Request for Proposal (RFP), Request for Quote (RFQ), or a promise to issue an RFP or RFQ. Furthermore, those who respond to this RFI should not anticipate feedback with regards to its submission; other than acknowledgement of receipt – IF a request for an acknowledgement is requested by the submitter. This RFI does not commit the Government to contract for any supply or service. The Defense Counterintelligence and Security Agency (DCSA) is not currently seeking proposals. Responders are advised that the Government will not pay any cost incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the responding party’s expense. Not responding to this RFI does not preclude participation in any future RFP or RFQ. All responses to this RFI become the property of the Federal Government and will not be returned.

This is a new requirement for the Government. It is anticipated to be acquired utilizing Federal Acquisition Regulation (FAR) part 13 procedures. The Government expects the resultant contract to be firm fixed price (FFP).

REQUIREMENT INFORMATION

The purpose of this RFI is to seek information on potential contractors that possess the capabilities to fulfill this Audio Visual (AV) Refresh requirement and to seek feedback from industry. The information from this RFI will be used to assist the Government in determining the appropriate acquisition strategy and in identifying potential large or small business sources that are interested-in and capable-of providing services in support of the DCSA Security Training (ST) Directorate, Center for Development of Security Excellence (CDSE).

This requirement is to complete an AV refresh in five classrooms at the Slippery Rock training facility. This includes installation of Government Furnished Equipment (GFE), procurement and installation of A/V equipment, A/V equipment training, and delivery of a functional/operational A/V system in all five classrooms. Below is a summary of the tasks that the contractor shall be required to complete. Please note that at this time for all listed equipment, the Government intends to accept “brand name or equal to” items and as such, will include salient characteristics for each equipment item in the solicitation.

• Install six (6) previously purchased projectors with mounts

• Provide and install JITC-approved Crestron NVX AV over IP distribution system with two (2) HDMI inputs in each classroom

• Provide and install 10.1” Crestron control touch panel with updated GUI in each classroom

• Provide and install cabling to support equipment

• Provide and install AV/USB bridge to enable Microsoft Teams functionality in each classroom

• Provide and install a Biamp TesiraForte Server IO

• Provide and install a Shure MXA920 beamforming ceiling microphone array, two (2) Shure wireless handheld microphones and two (2) Shure wireless lavalier microphones, all on their own channels, in each classroom

• Provide and install one (1) Canon CR-N100 4K PTZ camera on a wall-mount and one(1) Canon CR-N300 on a sidewall in each classroom

• Program Crestron NVX AV over IP distribution system to interface with installed equipment/touch panels

• Provide on-site/in-person training to government personnel on systems operation which shall cover set up, use of each component, troubleshooting and maintenance and provide written training documentation for systems operation , The core component of the system is a Crestron CP4 control processor. This processor resides in the AV rack and provides control functionality across all of the divisible (as well as combined) spaces. Accordingly, each of the divisible spaces will have a 10.1” Crestron control touch panel with updated GUI. Audio and video distribution will be via a JITC-approved Crestron NVX AV over IP distribution system. The NVX system provides 4K signaling via a scalable AV over IP architecture using encoders and decoders connected via a dedicated AV network switch. Audio processing will be via a Biamp TesiraForte Server IO. The Server IO provides a chassis-based audio DSP, including the ability to expand inputs and outputs via modular cards.

Additionally, the Server IO provides acoustic echo cancellation (AEC), as well as a full equalizer, and the ability to leverage beamforming microphone arrays and AI-based noise improvement. Each of the five classrooms will have a Shure MXA920 beamforming ceiling microphone array, which will connect back to the Server IO.

Additionally, each classroom will also have two (2) Shure wireless handheld microphones and two (2) Shure

Request for Information Notice ID: HS002124Q0013

Audio Visual Equipment Refresh at Slippery Rock

DCSA

wireless lavalier microphones, all on their own channels. Video inputs to the system include two (2) HDMI inputs in each classroom. Accordingly, each classroom will have a GFE projector output, as well as an AV/USB bridge to enable Teams functionality in each room. Accordingly, each classroom will have a Canon CR-N100 4K PTZ camera on a wall-mount, as well as one Canon CR-N300 on a sidewall to capture the entirety of the space in the event that the divisible partitions are opened to one big space.

SUBMISSION INSTRUCTIONS

Responses to the RFI should be in the form of an unlocked .pdf file no longer than two (2) pages with type font no smaller than 12 point and include the name of the firm which the respondent represents. Each respondent shall provide their North American Industry Classification System (NAICS) codes and identify its business size for each NAICS code provided. The e-mail subject line must contain “RFI Response for DCSA AV Refresh Slippery Rock” RFI submissions shall be submitted in writing by e-mail to Terrie Rodriguez at terrie.m.rodriguez.civ@mail.mil no later than 30 April 2024 by 3:00 PM EDT. All responses should be unclassified and reviewed to ensure consideration of operational sensitivities. Proprietary information will be accepted and handled appropriately. Responders should indicate which portions of their response are proprietary and should mark them accordingly.

INFORMATION REQUESTED

1. Provide the company name; company address; point of contact name, phone, and email; CAGE code; DUNS;

business size (large or small) and any socio-economic statuses. The Government intends to use North American Industry Classification Standard (NAICS) code 238210 for the potential draft solicitation. The Government will consider other NAICS codes as well.

2. Provide a brief capabilities statement which outlines the vendor’s ability to meet the requirement.

3. Please indicate whether 30 days is a reasonable timeframe to accomplish the tasks listed in the “Requirement

Information” section? If not, please provide why or why not and include an alternative timeframe.

4. In lieu of hosting a site visit, please indicate whether photos and classroom dimensions/layouts would be sufficient to prepare a quotation? Please include in your response, why or why not and include any suggestions for additional information.

5. Vendors are encouraged to provide any other feedback regarding this requirement.

Additional Information:

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for future, potential award. Registration is free and can be completed on-line at http://www.sam.gov/.

Place of Performance:

Background Investigation (BI) Training building, Slippery Rock, PA facility located at 131 Rebecca Ln. Slippery Rock, PA 16057.

Anticipated Period of Performance: 30-90 days after date of contract award.

Projected Award Date: The projected award date is June FY24.

Note: Those who respond to the RFI should not anticipate feedback with regards to their submission other than acknowledgement of receipt – IF a request for an acknowledgement is requested by the submitter. DCSA reserves the right to review late submissions but makes no guarantee that they will be reviewed.

mailto:terrie.m.rodriguez.civ@mail.mil http://www.sam.gov/