Request-for-Information-Search Warrant Case Management System.doc

REQUEST FOR INFORMATION

Search Warrant Case Management System Internal Revenue Service, Criminal Investigations, Innovation

1.0 Description

1.1 The Innovation section of Internal Revenue Service, Criminal Investigations (IRS-CI) is seeking information on how any interested technology company could provide a search warrant case management system to be deployed in a law enforcement capacity during field enforcement operations.

1.2 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, IRS-CI is not at this time seeking proposals and will not accept unsolicited proposals. Respondees are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.

2.0 Background

The Internal Revenue Service (IRS) Criminal Investigation (CI) division is seeking information on updating our current search warrant case management system through its Innovation program area. This system should have the required specifications (equal to or better than) what is listed below.

This system and integrated hardware will support the evolving needs of IRS-CI special agents with the ability to inventory, document (with a narrative and photograph log), and collect/process evidence during enforcement operations at search warrant locations. This comprehensive system should include a deployable kit made up of handheld devices (Surface Pro tablets or Android platform cell phones) that agents will use to document evidence, take photos, and communicate with a centralized computing system/laptop through a closed, on-site network. The minimum requirements include, but are not limited to:

· Hardware Specific Requirements:

· Handheld, portable, devices that are capable of running a search warrant program, taking photos, and connecting to a closed network.

· Laptop (or equivalent equipment) capable of serving as the centralized point of communication for all the peripheral devices through the closed network. This device will need to compile data from all of the handheld devices and reconcile all entries into a consolidated program.

· Closed/Secure portable network (wifi router or equivalent).

· Printer and label makers.

· All devices will need to be able to be connected and communicate through a hardwired connection in the event of any potential network failure.

· All above items will need to be part of an easily deployable kit that includes approximately 10 handheld devices, one centralized computing device, a device capable of creating a closed, local network, a storage/transportation box, charging equipment, portable printer, and 10 label makers.

· Search Warrant Program Specific Requirements - The program will need to be able to:

· Be deployed on premises. No cloud solutions are sought at this time.

· Fully process a search warrant enforcement operation, to include, but not limited to the ability to log evidence seized, capture and assign entry/exit/evidentiary photos/videos, create/maintain a roster of operation participants, create/print labels, create/print a sketch of the premises, and create/print an inventory of all items seized at the search warrant location.

· Automatically combine and coordinate the data coming from the portable devices into one consolidated program/report. This data includes, but is not limited to, information identifying the names of the seizing agents, evidence description, and the location seized.

· Update all entries through the closed/local network with a backup option to update the centralized program through a wired connection if the network is not functioning properly.

· Import entries from an IRS-CI form (PDF) to ingest information into the program to eliminate duplicitous work efforts.

· Export information from the program into an IRS-CI form (PDF) at the conclusion of the enforcement operation.

· If needed, IRS-CI PDF forms can be made available upon request.

· Export a JSON file that is compatible with an internal IRS-CI electronic evidence inventory management system.

· Create inventory lists, operational information and other data from the program in files that can be transferred via USB and viewed outside of the program.

· Talk to text feature to provide agents the ability to capture narrative entries/descriptions.

· Flag important items for quicker review.

· Create and print evidence tag labels via a small label printer. Create, print and read Bar codes. Bar codes created would be used to log/identify multiple items of evidence within a box.

· Training and support.

· Transfer of data over LAN must be encrypted with minimum AES 256 standard.

· Respondents should have the ability to supply all the software, networking, and hardware requirements as outlined above in one comprehensive, integrated system.

2.1 Delivery Period: Not specified at this time.

2.2 Limitations: Not specified at this time.

2.3 Security Requirements: Not specified at this time.

3.0 Requested Information

The requested information is to determine providers, their available devices and technichal features, and confirm government cost estimate (GCE).

4.0 Responses

4.1 Interested parties are requested to respond to this RFI and add a capabilities document if needed to via e-mail only to Bradley.luker@ci.irs.gov and/or Louis.Norvell@ci.irs.gov by January 20, 2025, 4:00 PM EST. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

Please be advised that all submissions become Government property and will not be returned. Should a Proprietary Data Protection Agreement (PDPA) be necessary it is the vendor’s responsibility to provide a template to the Government for review and/or agreement for signature.

Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and e-mail of designated point of contact.

5.0 Industry Discussions

IRS-CI Innovation may or may not choose to meet with potential offerors. Such discussions would only be intended to get further clarification of potential capability to meet the requirements, especially any development and certification risks.

6.0 Questions

Questions regarding this announcement shall be submitted in writing by e-mail to Bradley Luker and/or Louis Norvell, Bradley.luker@ci.irs.gov / Louis.Norvell@ci.irs.gov

7.0 Summary

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide a search warrant case management system. The information provided in the RFI is subject to change and is not binding on the Government. IRS-CI has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.