Request for Information Regional Bikeshare (1).pdf

Request for Information

25-RFI-CD-009

Regional Bikeshare Program

The City and County of Broomfield

Procurement Division

One DesCombes Drive

Broomfield, CO 80020

CRITICAL DATES SCHEDULE

All Times Listed are Mountain Time

Solicitation Posted to BidNet August 13, 2025

Questions due in BidNet August 19, 2025 at 2:00 PM

Q&A Posted to BidNet August 22, 2025

Solicitation Closing Date August 27, 2025 at 2:00 PM

Revised June 26, 2025

TABLE OF CONTENTS

1. GENERAL INFORMATION. 4

2. SCOPE OF WORK AND REQUIREMENTS. 5

3. LETTER OF INTEREST REQUIREMENTS 5

4. INSTRUCTIONS AND SUBMISSION REQUIREMENTS. 5

5. EVALUATION AND METHOD OF AWARD 7

6. GENERAL SOLICITATION TERMS AND CONDITIONS 7

Links

Offeror Questionnaire: Offeror Questionnaire

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https://docs.google.com/document/d/1852GWjMSjf2gAcHfDhppQHbIUGrBblyQxoC0awe8yXw/edit?usp=sharing

THE CITY AND COUNTY OF BROOMFIELD

Mission Statement

“Working in partnership with the community, the City and County of Broomfield provides excellent services in an efficient, respectful, and courteous manner to enhance and protect the environment and quality of life of Broomfield residents.”

Guiding Values

We are here to serve our residents as advocates and problem solvers.

We always treat our residents and employees with dignity, respect, and equity.

We are fiscally responsible.

We are here to help Broomfield be a safe and enjoyable community filled with opportunity for residents and employees.

We care and we show it through our positive manner.

We respond quickly and we follow-up.

We value vision, diversity and progressive thinking.

We encourage new ideas and suggestions.

We maximize opportunities to advance the interests of the community as a whole.

Commitment to Diversity, Equity and Inclusivity.

The City and County of Broomfield has made diversity, equity and inclusion one of the top priorities of the organization and seeks to align this priority to the organization’s mission and guiding values as stated below.

The values of diversity, equity, inclusivity, and accessibility are inherent to the City and County’s strategy to welcome, develop and maintain prosperous communities.

Accordingly, these values are embedded into all the City and County’s procurement processes to ensure competitive procurements that offer equitable opportunities for all potential submitters. Through equitable procurements, the City and County is working to lawfully remove barriers and lawfully increase access to City and County’s contracting opportunities for businesses that are owned, operated, or represented by historically marginalized individuals or groups. It is a primary value to lawfully promote economic equity by engaging a more diverse and inclusive community of vendors and contractors. Through this lawful promotion of equity, diversity, and inclusion, the City and County strives to improve opportunities that ensure fair and just access to jobs, housing, education, mobility options, and healthier communities.

Each procurement opportunity is to be approached with ethical and honest behavior.

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1. GENERAL INFORMATION.

1.1. Project Description. The City and County of Broomfield, in collaboration with regional partners, is seeking information from qualified vendors with experience deploying and operating docked electric bikeshare systems (“Project”).

1.2. Terms. The term “Offeror” refers to each person or entity that submits a response in response to this RFI. The term “Vendor” refers to the person or entity who has the ability to provide knowledge or services.

1.3. Critical Dates. Projected activities and the tentative schedule related to this RFI are identified on the title page Critical Dates, and are subject to change. In the event these dates change, Offerors will be notified on an addendum posted on RMEPS also known as BidNet, located at http://www.bidnetdirect.com/colorado

1.4. Proposer Questions. All questions for this Solicitation will only be accepted on BidNet. If you have issues with uploading your questions, please contact BidNet at 1-800-835-4603, for all technical and customer support. Any Proposer submitting questions shall be responsible for ensuring that the questions are delivered no later than August 19, 2025 at 2:00 PM identified on the title page of this Solicitation.

1.4.1. BidNet limits the characters available to input for the City to respond to each question. For this reason, multiple questions may not be submitted as a single question, as the City is unable to respond to multiple questions in the space provided. Because of this limitation, multiple questions per entry will not be answered.

A multi-part question containing an initial question and a follow-up is the exception to this rule.

1.5. Interpretations. Any official interpretation of this RFI must be made by an agent of the City’s Procurement Division who is authorized to act on behalf of the City. The City shall not be responsible for interpretations offered by employees of the City who are not agents of the City’s

Procurement Division.

1.6. Silence and Omissions. The apparent silence or omissions within this RFI regarding a detailed description of the materials and services to be provided shall be interpreted to mean that only the best commercial

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Regional Bikeshare Program http://www.bidnetdirect.com/colorado practices are to prevail and that only materials and workmanship of first quality are to be used.

1.7. Anti-Collusion. The Offeror by submitting a RFI, certifies that their RFI is made without previous understanding, agreement, or connection either with any persons, firms or corporations offering a RFI for the same items or with the City. The Contractor also certifies that his RFI is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

1.8. Communications. Contact with any City representative, other than that outlined herein, concerning this RFI is prohibited and may deem your company non-responsive.

1.9. Contact Person. The City will not answer any telephone inquiries about this RFI. Direct all inquiries and correspondence in writing regarding this

RFI to the Procurement Official listed below:

City and County of Broomfield Procurement Division Tracy Stibitz

Procurement Manager

E-mail: solications@broomfield.org

1.10. Inconsistencies. Any inconsistencies noted by the Offeror upon review of this Solicitation shall be brought to the attention of the Procurement

Division, who shall be solely responsible for resolving any such inconsistencies. Notices of inconsistency shall be provided to solicitations@broomfield.org with details identifying the inconsistency.

1.11. Reasonable Accommodations. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of City and

County of Broomfield, should contact the ADA Coordinator at

303-438-6231 as soon as possible but no later than forty-eight (48) hours before the scheduled event.

2. SCOPE OF WORK AND REQUIREMENTS.

2.1. Background. The City and County of Broomfield, in collaboration with regional partners, is seeking information from qualified Vendors with

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Regional Bikeshare Program mailto:solicitations@broomfield.org experience deploying and operating physically docked electric bikeshare systems. This RFI is intended to gather insights and capabilities that will inform the potential development of a coordinated regional bikeshare program serving multiple jurisdictions including City and County of

Broomfield, City of Longmont, Town of Superior, City of Louisville, City of Lafayette, Town of Erie, City of Westminster and Boulder County, with the opportunity if possible to connect with the City of Boulder’s bikeshare system.

2.1.1. The overarching goal is to establish a docked electric bikeshare system that operates across communities in the northwest Denver metro region. This system should allow for cross-jurisdictional trips, unified branding/user experience and coordinated operations. The program is intended to improve first- and final-mile access and support cross-jurisdictional travel.

2.1.2. Through this RFI, local communities seek to better understand market capabilities for deploying and sustaining a regional electric docked bikeshare system to support first and final mile access to transit, and local trips where transit service may be limited or unavailable in an area with a mix of urban and suburban densities, where trip patterns and infrastructure may vary.

2.1.3. This is not a solicitation for proposals and does not obligate the

City and County of Broomfield or its partners to issue a formal solicitation or award a contract.

2.2. Scope of Work. Through this RFI, local communities desire to obtain further information on the following objectives. Vendors are invited to provide information related to the following areas, in order to help guide our regional and multi-jurisdictional efforts.

2.2.1. Understanding the current capabilities of Vendors to deploy, operate and maintain a docked electric bikeshare system across multiple jurisdictions.

2.2.2. Exploring business models, ownership structures and partnership opportunities.

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2.2.3. Understanding strategies for data sharing, interoperability and system integration with existing transportation networks and other micromobility systems.

2.3. Information Requested. Provide information on any current and past projects, which are similar to our needs of a regional or multi-jurisdictional system. Please include details such as the size of the service area, number of jurisdictions served, and number of bikes deployed.

2.3.1. What were any lessons or information learned from your previous regional and multijurisdictional efforts, that can help us focus our efforts?

2.4. System Capabilities.

2.4.1. Description of the docked e-bike hardware such as bike specifications, battery range, GPS, locking mechanism, or other pertinent information.

2.4.2. Description of station infrastructure, which may include installation needs, power supply, modularity, smart kiosk features, and other pertinent information.

2.4.3. Charging infrastructure, including on-dock charging or battery swapping.

2.4.4. Fleet management and maintenance capabilities.

2.4.5. Discussion on how the system has been or could be integrated with systems operated by other Vendors.

2.5. Technology Platform.

2.5.1. Overview of the user interface.

2.5.2. Payment integration options, which may include transit fare integration, credit or debit, or low-income options.

2.5.3. Real-time data availability and system monitoring.

2.5.4. APIs for system interoperability and third-party access.

2.6. Operations & Maintenance.

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2.6.1. Operating model including turnkey operation, public-private partnership, Vendor-owned, agency-owned, and other pertinent information.

2.6.2. Staffing needs, rebalancing protocols, maintenance schedules and customer service capabilities.

2.6.3. Describe standard performance metrics used for evaluating bikeshare operations and how these metrics are tracked and reported.

2.7. Data Management.

2.7.1. Data collection and reporting capabilities.

2.7.2. Compliance with Mobility Data Specification (“MDS”), General

Bikeshare Feed Specification (“GBFS”) or other open data standards.

2.7.3. Approach to data privacy, security and sharing with public agencies.

2.8. Equity and Accessibility.

2.8.1. Strategies to ensure broad access, such as low-income pricing or multilingual options.

2.8.2. Outreach and community engagement experience with

underserved populations.

2.9. Deployment Considerations.

2.9.1. Proposed station siting methodology and infrastructure needs.

2.9.2. Estimated space requirements for docking stations, including typical station dimensions, clearance needs and placement considerations.

2.9.3. Scalability for regional expansion and interjurisdictional coordination.

2.9.4. General deployment strategy and timeline estimates.

2.10. Cost and Funding.

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2.10.1. No formal price quote is requested as part of this RFI, however we are requesting information that will allow us to understand the pricing approach.

2.10.2. Description of pricing models and how each scales based on system size and number of trips.

2.10.3. Overview of trip pricing and influencing factors.

2.10.4. Overview of potential funding strategies and revenue models.

2.10.5. Experience with partnership funding, grants or subsidy models.

3. LETTER OF INTEREST REQUIREMENTS.

3.1. Project Approach. All RFI’s from Offers should contain at a minimum the following information, submitted in the order below.

3.1.1. Provide a brief background of your firm.

3.1.2. Provide your lead intended developer.

3.1.3. Describe your proposed concept or business description.

3.1.4. Describe your firm or individual's qualifications for the proposed concept.

3.1.4.1. Include your proposed concept

3.1.4.2. Relevant project experience

3.1.5. Offerer information which should include legal company name, primary contact, and full contact information.

4. INSTRUCTIONS AND SUBMISSION REQUIREMENTS.

4.1. Method of Submission. The City, along with the other participating agencies, utilizes the Rocky Mountain E-Purchasing System (hereafter referred to as “BidNet”) to post proposals, amendments, and award information. Offerors must register themselves online prior to qualification submission by visiting the BidNet website

(www.bidnetdirect.com/colorado). It is the intent of the City to issue all addenda through BidNet.

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Regional Bikeshare Program http://www.bidnetdirect.com/colorado

4.1.1. It is the Offeror’s responsibility to update their profile on BidNet with new addresses, telephone numbers, contact persons, and a listing of commodities and services provided by the Offeror.

4.1.2. Offerors requiring technical assistance when registering, or who do not have internet access, should contact BidNet directly at

(800) 835-4603, for all technical and customer support questions.

4.2. Solicitation Notifications. Upon registration in the BidNet, Offerors are automatically placed on the City’s bid list. Offerors will continue to receive solicitation notifications for the commodities specified during registration. Offerors may view all formal proposals and amendments online or be removed from future solicitations.

4.3. Release of Information. During an active Solicitation, to maintain the integrity and process, the City and County will not release any information until after a notice has been made.

4.3.1. All public communication regarding this Solicitation will be provided through the BidNet system.

4.3.2. During the active Solicitation, communication outside of the assigned Procurement Official, identified in section 1.9, is not permitted.

4.4. Instructions For Submission. Offerors must be submitted in full, with all required documents listed below and should be titled "(Vendor Name)

Proposal Number – (Project Title)”. The City uses the Submission Form

Structure within BidNet, which requires Offerors to submit each item individually based on the form structure required in BidNet on or before

August 27, 2025 at 2:00 PM.

4.4.1. The Offerer’s RFI should include requested information as identified within section 3.

4.4.2. RFIs will only be accepted and considered which are electronically submitted and received in BidNet by the closing date and time, at which time the submission portal will close, and no further submissions will be allowed or considered. It is the sole responsibility of the service provider to see that the bids are submitted through BidNet by the submission deadline.

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4.4.3. No information should be submitted that is not intended to be incorporated into the submittal or any agreement, which may result from such RFI.

4.4.4. All material submitted in response to this RFI will become the property of and retained by the City. Successful and unsuccessful

Offerors will be notified by electronic mail.

4.4.5. The City is unable to provide technical assistance for BidNet. If you need assistance, please contact BidNet at (800) 835-4603, for all technical and customer support.

4.5. Modification to Submission. Submissions may be modified after submission by withdrawal and resubmission only prior to the RFI

Submittal August 27, 2025 at 2:00 PM stated on the title page of this RFI.

If you need assistance, please contact BidNet at (800) 835-4603, for all technical and customer support.

4.5.1. No information should be submitted that is not intended to be incorporated into the submittal or any agreement, which may result from such submission.

5. EVALUATION AND METHOD OF AWARD.

5.1.1. The City reserves the right to require Offeror to clarify any information provided or to require Offeror to submit additional information determined necessary by the City to adequately evaluate the submission;

5.1.2. If any Offeror knowingly makes a misrepresentation in submitting information to the City, such misrepresentation may be enough grounds for denying qualification to that Offeror, rescinding the

Offeror’s qualification, or rejection of a bid during the procurement period. Any such misrepresentation may also result in debarment of the applicant by the City on future projects; and

5.1.3. The costs of developing and submitting a RFI response is entirely the responsibility of the Offeror and no cost shall be reimbursed by the City.

5.1.4. The City will not disclose any information derived from RFIs

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submitted, or from discussions with other Offerers. Once a notice is made, the solicitation file including any submissions are available for public record, excluding any items identified by the

City and County as trade secrets, proprietary, or other protected information. Requests for information must follow the process for disclosure under the Colorado Open Records Act ("CORA"), C.R.S.

§§ 24-72-200.1 to -205.5, as identified on the City’s website.

5.2. Additional Considerations. The City reserves the right to:

5.2.1. Accept any one or more than one submission;

5.2.2. Late submissions or modifications of submissions will not be accepted or considered.

5.2.3. Withdraw or cancel this Solicitation;

5.2.4. Modify or amend, with the consent of the Offeror, any submission prior to acceptance;

5.2.5. Negotiate with the Offeror;

5.2.6. Reject any or all submissions or portions thereof received in response to this Solicitation and waive minor irregularities and informalities in the submission received or cancel this Solicitation if it is in the best interest of the City to do so;

5.2.7. Conduct interviews or invite Offerors to perform formal presentations;

5.2.8. The City reserves the right to require Offeror to clarify any information provided or to require Offeror to submit additional information determined necessary by the City to adequately evaluate the submission;

5.2.9. If any Offeror knowingly makes a misrepresentation in submitting information to the City, such misrepresentation may be enough grounds for denying qualification to that Offeror, rescinding the

Offeror’s qualification, or rejection of a Solicitation during the procurement period. Any such misrepresentation may also result in debarment of the applicant by the City on future projects; and

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5.2.10. The costs of developing and submitting a Solicitation response is entirely the responsibility of the Offeror and no cost shall be reimbursed by the City.

6. GENERAL SOLICITATION TERMS AND CONDITIONS.

6.1. No Guarantees. The City makes no guarantee of any minimum or maximum amount of products/services to be procured; and reserves the right to award any agreement based upon the source selection criteria identified in the RFI. The City reserves the right to make no award under this RFI, and the right to cancel this request or any portion thereof.

6.1.1. Issuance of this RFI by the City does not constitute a commitment by the City to award a contract.

6.2. Equal Opportunity. The City intends and expects that the contracting processes of the City and its Bidders provide equal opportunity without regard to race, color, national origin, ethnicity, citizenship, immigration status, gender, age, sex, sexual orientation, gender identity, gender expression, marital status, level of income, military status, or disability in all programs and activities and that its Bidders make available equal opportunities to the extent third parties are engaged to provide goods and services to the City as subcontractors, vendors, or otherwise.

Accordingly, the Bidders shall not discriminate on any of the foregoing grounds in the performance of the contract, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the contract (joint ventures are encouraged). The Bidders shall disseminate information regarding all subcontracting opportunities under this contract in a manner reasonably calculated to reach all qualified potential subcontractors who may be interested. The Vendor shall maintain records demonstrating its compliance with this article and shall make such records available to the City upon the City’s request. This statement is in accordance with Title VI of the Civil Rights act of 1964, the Restoration Act of 1987, section 504 of the Rehabilitation Act of

1973, the Americans with Disabilities Act of 1990 (ADA), and related statutes and regulations. The City is committed to facilitating an equitable community and workplace. Through coordinated strategic efforts and departmental alignment, the City advocates for making services accessible to all, especially those that have been historically

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excluded and under-resourced, including but not limited to Black, Indigenous and Persons of Color, Women, those who are

Differently-Abled and members of LGBTQIA+ communities. The City also ensures that every effort will be made to prevent discrimination through the impacts of its programs, policies, and activities on minority and low-income populations. Furthermore, the City will take reasonable steps to provide meaningful access to services for persons with limited

English proficiency.

6.3. Compliance With Federal, State, And City Laws. The Offeror agrees to comply with all Federal, State, and local laws and regulations applicable to the funding source authorizing any program or activity funded through this RFI (e.g. Title VI of The Civil Rights Act of 1964, and Limited English

Proficiency Requirements) and with all laws, policies, procedures, ordinances, and regulations of the City and County of Broomfield.

6.4. Sales Tax. The City is exempt from paying State or Local Sales Taxes.

Notwithstanding, Offerors should be aware of the fact that all materials and supplies which are purchased directly by the Offeror in conjunction with this contract will be subject to applicable State and Local Sales

Taxes and these taxes shall be borne by the Offeror. State Tax I.D. #

98-02553-000.

1.1. Digital Accessibility Standards. In 2021, the State of Colorado adopted

HB21-1110 relating to the digital accessibility standards required to be implemented under the Colorado Anti-Discrimination Act which makes it unlawful to discriminate against individuals with a disability. In order to comply with the law, the Contractor shall ensure that all digital deliverables and digital technology provided pursuant to the terms of this Agreement shall comply with at least the Web Content Accessibility

Guidelines (WCAG) 2.1 Level AA, or such updated standard as the

Colorado Governor’s Office of Information Technology may adopt from time-to-time.

6.5. Conflict of Interest. To ensure an ethical evaluation process, all inquiries or other communications regarding these Qualifications shall be exclusively directed to the Contact Person identified representative in the Communications section above.

6.6. Disclosure of Information. The Offeror must identify in each portion of

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the Qualifications any information that the Offeror deems confidential, or which contains proprietary information, patents, copyrights, or trade secrets. The Offeror must provide justification of what information, upon request, should not be disclosed by the City under the Colorado

Open Records Act (C.R.S. §§ 24-72-201 through 205) (“CORA”). The City may otherwise use or disclose the information submitted by the Offeror for any purpose, unless its use is so identified and restricted by the

Offeror. The Offeror's opinion of what constitutes confidential information under CORA is not binding upon the City.

THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK.

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