Request for Information - Physician Services in the Jail.pdf

SO1767-26 - Request for Information: Physician Services for Adults in Custody at the Marion County Jail Page 1 of

REQUEST FOR INFORMATION

SO1767-26

for

Request for Information: Physician Services for Adults in Custody at the Marion County Jail

Release Date: February 18, 2026

Response Due Date: Wednesday, February 25, 2026 @ 12:00 PST

Submit questions and responses via the Marion County Procurement Collaboration Portal https://contracts-marioncountygcc.msappproxy.net/gateway/

Instructions are listed in Section 6

Electronic copies of this RFI and attachments, if any, can be obtained from the Marion County Procurement Collaboration Portal at the URL listed above

1. INTRODUCTION

The Marion County Sheriff’s Office (MCSO) is soliciting information from qualified physicians interested in serving as a Supervising Physician. The selected provider will deliver comprehensive medical services and clinical oversight for Adults in Custody (AIC) within the Marion County Jail.

2. BACKGROUND

Located in the heart of the Mid-Willamette Valley, Marion County has a population of 347,818, stretches from the Willamette River to the Cascade Mountains, and encompasses nearly 1,200 square miles. Marion County has 20 cities, including the Oregon’s capital, Salem. The Marion County government organization is headed by an elected Board of Commissioners and has 15 departments, seven of which are headed by elected officials.

The Marion County Jail (MCJ), located at 4000 Aumsville Hwy SE, Salem, OR, features a 620-bed capacity with a current budgeted occupancy of 470 AICs and an average annual intake of 10,000 individuals. The facility manages a complex population, including pre-trial detainees, locally sentenced individuals, federal holds, and state-bound inmates. Furthermore, MCJ serves as a vital regional transport hub for prisoner exchanges across Oregon and neighboring states.

https://contracts-marioncountygcc.msappproxy.net/gateway/

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In accordance with Oregon Revised Statute (ORS) 169.076, Marion County is committed to maintaining the highest standards of medical care for all individuals within its correctional facilities.

3. PURPOSE

The purpose of this RFI is to identify licensed physicians in the region who possess the qualifications and capacity to provide the specialized correctional medical services outlined in Section 4.

4. SPECIFICATIONS

The County seeks a physician to provide the following:

• Clinical Oversight: Deliver direct physician services and serve as the primary medical authority for the jail facility.

• Policy Governance: Regularly review and update medical standing orders, protocols, and procedures, providing clinical recommendations to Jail Administration.

• Onsite Presence: Maintain a minimum of two (2) scheduled onsite days per week (averaging 8 hours per day), coordinated with the Jail Medical Lieutenant.

• 24/7 Consultation: Provide round-the-clock on-call support for medical and correctional staff, including emergency consultations and medication authorizations.

• Health Records Management: Maintain accurate patient charting within the facility’s health record system, ensuring seamless data exchange.

• Administrative Engagement: Attend bi-annual administration meetings (including staff training sessions) and participate in quarterly pharmacy review committees.

• Regulatory Compliance: Strictly adhere to the Prison Rape Elimination Act (PREA) standards and the County’s zero-tolerance policy regarding sexual assault.

• Licensure & Insurance: Maintain active Oregon medical licensure and provide proof of comprehensive medical malpractice insurance.

5. REQUEST

Interested parties capable of meeting these specifications are invited to submit a response detailing their experience and availability as outlined in Section 4.

6. RESPONSE INSTRUCTIONS

A. Log Into the Procurement Collaboration Portal i Go to the Marion County Procurement Collaboration Portal which can be found at:

https://contracts-marioncountygcc.msappproxy.net/gateway/ ii Sign In or Create an Account

SO1767-26 - Request for Information: Physician Services for Adults in Custody at the Marion County Jail Page 3 of iii Creating an account MUST be completed 15-30 minutes before files will be able to be submitted through the portal.

B. Solicitations Tab i At the top of the page, hover over Solicitations ii Select Search All Solicitations iii Click View next to the applicable solicitation

C. Opportunity Details i Viewing Documents – Scroll down the page to the Files, Documents, Images section, Public Files: subsection. Here you will find all of the relevant files.

ii Submitting a Question – If you would like to submit a question, scroll down the page to the Questions & Answers section. Type your question in the My Questions/Answers text box and click the Ask Question box.

iii Register as Respondent - If you are interested in responding to the posting, click the button Register as Respondent on the left side of the screen.

iv Submitting Documents – If you would like to submit a response to this posting, scroll down the page to the Files, Documents, Images section, My Files: subsection. Here you will Select a file, select a File Category, and type a description before clicking the Save File button.

v Response Status – Once you have registered as a respondent and submitted documents, scroll to the bottom of the page to the Response Status section and select the appropriate status for your submission, then click Submit.

7. PUBLIC RECORDS

Respondents should be aware that any records they submit to the County shall become the property of the County and a public record, subject to public disclosure as provided under Oregon’s Public Records Law.

If it is necessary to submit trade secrets or other confidential information in order to comply with the terms and conditions of this RFI, Responders shall label any information that it wishes to protect from disclosure to third parties as a trade secret under ORS 192.501(2) with the following: "This material constitutes a trade secret under ORS 192.501(2) and is not to be disclosed except as required by law." Each page containing the trade secret or other confidential information must be so marked.

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The County shall take reasonable measures to hold in confidence all such labeled information but shall not be liable for release of any information when required by law or court order to do so, whether pursuant to the Oregon Public Records Law or otherwise and shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

In submitting a response, each respondent agrees that the County may; (a) reveal any trade secret or other confidential materials contained in the proposal to County staff and to any outside consultant or third party who is hired by the County and (b) post the response on the County’s intranet for purposes related to its evaluation. Furthermore, each proposer agrees to indemnify and hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that the respondent has designated as a trade secret and/or as confidential information. Any respondent that designates its entire response as a trade secret may be disqualified.

8. DISCLAIMER

This RFI is issued solely for determining findings to support market research; it does not constitute a solicitation. There will not be an evaluation or scoring of the material submitted.

No information received in response to this RFI will be returned. Responses to this notice are not an offer and cannot be accepted by the County to form a binding contract. Respondents will not necessarily be notified the result of this RFI, or future solicitation opportunities.