Request for Information_Mortuary Affairs Removal Vehicle.docx

This Request for Information (RFI) is for the purpose of conducting market research and engaging industry in order to adequately define subject requirement. This RFI does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotations (RFQ) and does not obligate the Government to any current or future commitments. The Government will not pay/ reimburse any costs or charges resulting from the vendors’ responses to this RFI.

The North American Industrial Classification System (NAICS) code is 484110, General Freight Trucking, Local, and the Product Service Code (PSC) is 2310, Passenger Motor Vehicles.

The Government is looking to buy a van to transport human remains (hereinafter “mortuary removal vehicle” or “vehicle”) IAW US Army and DOD mortuary operations for current events and prior conflict remains from WWI and WWII.

The vehicle for the Landstuhl Mortuary is to transport human remains from place of death within the Kaiserslautern Military Community (KMC) 100km radius and is to be able to transport up to four (4) remains at a time.

The minimum specifications for the vehicle are as follows:

· Panel van, extra long

· Automatic Drive

· All-wheel drive 4-Matic

· 4-cylinder direct injection diesel engine

· Wheelbase 3,430 mm, vehicle length 5,370mm, 120KW/163PS, 2,143ccm, permissible total weight 2,800kg

· Halogen fog lights, comfort overhead control unit, heated and electrical adjustable exterior mirrors, A/C, comfort driver’s seat with lumbar support and heated driver and passenger seats

· Speed limit of 160KM, sliding door left and right

· Three (3) passenger seating

· Smartphone integration via Apple CarPlay and Android Auto as well as Bluetooth

· 2 USB interfaces

· Partition wall between passenger and cargo area for intermediate storage

· Four (4) Casket System: 4 cables pull a 4 height-adjustable guides, cladding of the side walls up to the lower edge of the window with wood décor/stainless steel and steel construction for hydraulic work platform. Newly designed headliner integrated in wood décor with LED lighting Paneling in wood décor stainless still, imitation leather. Casket/Transfer Case Dimensions: 88.29” l x 28.29” W x 17.6”H converted 223.52cm x 71.12cm x 43.18 cm.

· Casket holding eyelets to secure the casket or transfer case removal to hearse

· Semi-automatic air conditioning TEMPMATIC

· TEMPOMAT

· Able to support the weight up to 200kgs for transport and minimum weight of 50kg for transport

· Hydraulic lift bed to assist with unloading/loading remains from transport

1. Are any of the specifications too restrictive? If yes, why?

2. Are any of the listed specifications contradictory? If yes, please advise which ones and provide a solution, if possible.

3. Should any other minimum specifications be added? If yes, why?

If your firm is interested, capable, and qualified to provide the above-required vehicle, please submit your response with a statement affirming your capability and interest in this requirement. The capability statement shall consist of no more than three (3) pages, including your company’s name, business mailing address, point of contact, phone number, Unique Entity ID (UEI), Commercial and Government Entity/NATO Code (CAGE/ NCAGE) and Company’s website address/ Uniform Resource Location (URL).

If your firm has performed the same or similar scope or magnitude of the requirement, please provide a list of the awarded contracts to include a contract number, place of performance, and the total contract price.

Responses to the RFI must be sent electronically to Contract Specialist SSG Kala Roman at kala.r.roman2.mil@army.mil and Contracting Officer Anna-Karina Dragolich at anna-karina.dragolich.civ@army.mil no later than Monday, 28 July 2025, at 11:00 AM Central European Summer Time (CEST). Email subject line shall state “RFI – Mortuary Affairs Removal Vehicle.”

Please note that vendors are required to be registered in the System for Award Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements. Therefore, only vendors with an active SAM registration will be eligible to receive any resultant contract(s) with the Government.