Request for Information_IAE_SE Services.pdf

Request for Information

AFLCMC/WNU

Human Systems Division

Robins AFB GA

Integrated Aircrew Ensemble (IAE)

4 November 2024

Note: This questionnaire/survey is for the purpose of obtaining information relative to an engineering services requirement in the Automated Test Systems Division at Robins AFB, GA. Companies are encouraged to provide responses to this questionnaire but are advised that their participation is voluntary, and no reimbursement of any kind will be provided. Likewise, a company’s participation in the market research via this questionnaire does not obligate the Government to enter into any contractual agreement, either formally or informally, with a company.

CAUTION:

The Government is conducting market research to identify potential sources that may possess the expertise, capabilities, and experience to meet sustaining engineering services requirements for United States Air Force (USAF) Integrated Aircrew Ensemble (IAE), specifically (1) Pressure Vest (P Vest, PRU- 73/P), (2) Environmental Protection Layer (EPL, CWU-111/P), (3) Thermal Undergarment (TU, CWU- 112/P), (4) Life Preserver Unit (LPU, PRU-75/P), (5) Automatic Life Preserver Inflation Unit (ALPU),

(6) Chemical Biological Radiological Layer (CBRL PRU-76/P), and (7) Survival Vest (PRU-72/P), and all components thereof. Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey. The level of security clearance and amount of foreign participation in this requirement has not been determined.

Contractor shall furnish all material, support equipment, tools, test equipment, and services. The contractor is responsible for providing, maintaining, and calibrating all support equipment required at their facility or a subcontractor’s facility. Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts.

The purpose of this requirement is to establish contractor support of the IAE system as described above.

The support will include sustainment management, technical data support, failure reporting and analysis, obsolescence support, deficiency reporting, and engineering and technical support.

INSTRUCTIONS:

1. Below is a document containing a description of the IAE assembly requirement and a Contractor Capability Survey, which allows you to provide your company’s capability.

2. If after reviewing these documents, you desire to participate in the Sources Sought, you should provide documentation that supports your company’s capability in meeting these requirements.

Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)

a. Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

b. No set aside decision has been made; however, the Government will determine the final strategy after thorough analysis of the small business responses and other market research available, considering the demonstrated interest and capability. Please ensure that you provide a thorough response to each question. If your company does not currently possess the full capability required to fulfill the entire requirement, what teaming/partnership/joint venture/subcontracting arrangement do you have in place to fulfill the government needs? Providing evidence of this arrangement, e.g. emails, letter, etc. that demonstrates a united response to this RFI is highly encouraged, but not required. The evidence should state the type of arrangement and the role each member will fulfill. If you are only interested in being a subcontractor to the future awardee, state the portion of the work that your organization has capability of fulfilling.

3. Both large and small businesses are encouraged to participate in this Market Research. Joint ventures or teaming arrangements are encouraged.

4. Questions relative to this market survey should be addressed to the PCO, Andrea Livingston, email: andrea.livingston.1@us.af.mil, Buyer, Audra Brown, email: audra.brown@us.af.mil.

PURPOSE/DESCRIPTION:

The Government is conducting market research to identify potential sources to meet the requirements capability for IAE (1) Pressure Vest (P Vest, PRU-73/P), (2) Environmental Protection Layer (EPL,CWU- 111/P), (3) Thermal Undergarment (TU, CWU-112/P), (4) Life Preserver Unit (LPU, PRU-75/P), (5) Automatic Life Preserver Inflation Unit (ALPU), (6) Chemical Biological Radiological Layer (CBRL PRU-76/P), (7) Survival Vest (PRU-72/P), and all components thereof.

The purpose of this requirement is to establish contractor support of the IAE system as described above.

The support will include sustainment management, technical data support, failure reporting and analysis, obsolescence support, deficiency reporting, and engineering and technical support.

The proposed acquisition strategy is a base and 4 option year services contract for fiscal year 2025. The anticipated North American Industry Classification System Code (NAICS) for this requirement is 541715.

This Market Research is requesting responses to the following criteria from businesses that can provide the required services under the NAICS Code.

There are no samples available for potential suppliers to evaluate. If necessary, potential contractors shall furnish all material, support equipment, tools, test equipment, and services needed to fill this order. The contractor is responsible for providing, maintaining, and calibrating all support equipment required at their facility or a subcontractor’s facility.

P/N NAME FSC NIIN

TXF500001-A-LR CBRL 8415 01-687-5448

TXF100300-A LIFE PRESERVER, VEST, (LPU) 4220 01-708-3638

TXF210305-A ALPU ASSEMBLY, (ALPU) 4220 01-706-9401

TXF800001-A-L PRESSURE VEST, (PVEST) 8475 01-688-0026

TXF900001-A-L SURVIVAL VEST 8475 01-689-1837

TXF300001-A-LR THERMAL UNDERGARMENT, (TU) 8475 01-687-9870

TXF400001-A-LR UNDERGARMENT, (EPL) 8475 01-687-9810

CONTRACTOR CAPABILITY SURVEY

Sustaining Engineering Services for Integrated Aircrew Ensemble (IAE)

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Size of business pursuant to North American Industry Classification System (NAICS) Code:

541715

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service Disabled Veteran Small Business (Yes / No)

• System for Award Management (SAM) (Yes / No)

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Responses to the Capability Survey must be received no later than close of business 5 December 2024. Please ensure data is in a readable electronic format that can be received through a firewall.

Attachments shall not to exceed 10 MB per email. Multiple emails are acceptable.

Part II. Capability Survey Questions

A. General Capability Questions:

1. Describe briefly the capabilities of your facility and nature of similar services you provide.

Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity with IAE and critical flight safety aircrew equipment for this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager). Has your company done any work specific to the IAE item currently in use, if so, please provide a general description of the completed work and results?

3. Describe your company's capabilities and experience in generating technical data, engineering drawings and manuals. Identify what programs are utilized to generate these data products and what formats are available for delivered items.

4. What is the estimated time it may take your company to troubleshoot problems or issues with IAE of different conditions in response to Engineering Investigations (EI) and/or Deficiency Reporting (DR)?

5. Describe if your personnel and facilities are able to handle Secret level clearance required for discussions with the Government about items being sustained.

6. Describe your company’s analysis, design, and manufacturing (including tooling) on site capabilities and their relationship to your core business practices.

7. Describe your company’s ability to address configuration control for parts that are found to be defective but have no current source of supply. This may include designing replacement parts and manufacturing them in house or designing the parts and creating tooling to manufacture them. Note: All engineering and configuration control must go through AFLCMC/ROU Engineering.

8. Describe your company’s good standing with records of past performance on United States Government (USG) contracts for items of similar or related nature.

B. Engineering Services Questions:

1. Describe your services capabilities and experience with regard to the requirements of this effort.

Discuss your process for addressing any fit, form, and or function issues that may arise out of the requirements of this effort.

2. Describe your capabilities and experience in developing/modifying procedures. Include associated upgrade of technical orders and of new technical orders, drawings and a technical data package.

3. Demonstrate your ability and experience for the same or similar services, which are currently provided in the military environment by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Services Provider

4. Describe how you/your organization would handle configuration changes/modifications for an item that comes in with one defect but in fact has several other defects discovered during disassembly.

5. Describe how you/your organization will identify and resolve parts obsolescence and diminishing manufacturing sources problems?

6. Discuss your process for addressing any form, fit, and function issues that may arise out of the requirements of this effort.

7. Describe your process for maintaining inventory records and reporting hand/work-in-process balance and modification status to your customer as required.

8. How do you track status of items through your organization and what artifacts or summary sheets

(or test reports) are provided to customers once items are within standards?

9. How will your organization address the absence of drawings, specifications, technical data, test procedures, etc.

10. Are you familiar with the deficiency reporting system several Department of Defense (DoD) branches use Joint Deficiency Reporting System (JDRS) and how deficiencies are reported and addressed if they occur following repair of items?