Request for Information_Fire Alarm and Sprinkler.docx

SOURCES SOUGHT TECHNICAL DESCRIPTION

INTRODUCTION

The Aberdeen Proving Ground (APG) Army Contracting Command is issuing this Sources Sought as a means of conducting Market Research to identify potential sources having an interest and industry technologies available to support/provide the U.S. Army Garrison Aberdeen Proving Ground and Adelphi Laboratory Center with Fire Protection Systems Inspection, Testing, Maintenance (ITM) with repair to assure complete functionality of the life safety systems. The fire alarm systems shall be inspected, tested, cleaned, and maintained according to UFC 3-601-02. All inspection, testing, maintenance, and repair standards shall be consistent with original equipment manufacturer’s recommendations; all Federal, State, and local laws, regulations, and directives. The Contractor shall provide updated Computer-Aided Design & Drafting (CADD) (current year) drawings in a manner that will ensure fire systems serviceability and proper operation.) This requirements type non-personal services contract will provide fire alarm, fire sprinkler/suppression systems inspection, testing, maintenance, service, kitchen fire suppression systems, fire pumps, fire pump monitoring devices and related equipment and repair including AES transmitter installations for the U.S. Army Garrison Aberdeen Proving Ground and Adelphi Laboratory Center, unless otherwise noted.

A single award will be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions.

DISCLAIMER

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

PROGRAM BACKGROUND

The fire alarm systems in facilities have been annually inspected, tested, cleaned, and maintained according to UFC 3-601-02 for the last 5 years. Exceptions are newly constructed facilities or others not requiring testing by the Unified Facilities Criteria. The Directorate of Emergency Services (DES) respond to emergency calls and only stabilize and isolate the systems to prevent further damage to the fire systems, government property and buildings. The Directorate of Public Works (DPW) does not staff appropriate NICET Level III technicians to perform work on these systems.

REQUIRED CAPABILITIES

The Government requires a contractor able to furnish all management, tools, supplies, equipment and labor necessary to examine, restore, maintain, repair, clean, inspect, and perform testing of the following: installed facility fire sprinkler systems, kitchen fire suppression systems, fire pumps, fire pump monitoring devices and related equipment, fire sprinkler monitoring devices, aircraft hangar foam agent systems, automatic fire alarms, Fire Alarm Control Panels (FACP) including the software and associated devices, (activation, warning and auxiliary), fire alarm transmitters, receivers, electrical/electronic components of the systems. The Contractor shall provide testing and programming to facilities with Mass Notification Systems (MNS). The Contractor shall provide updated Computer-Aided Design & Drafting (CADD) (current year) drawings in a manner that will ensure fire systems serviceability and proper operation. The contractor shall list major component manufacturers and system component, the year of installation as near as can be determined, as well as Inspection, Test, and Maintenance (ITM) cycle for suppression systems. All performed work shall comply with and be in accordance with (IAW) the Unified Facilities Criteria (UFC) 3-600-01, 3-601-02, 4-021-01, National Fire Protection Association (NFPA) Standards, APGR 420-1, base requirements and the manufacturer’s instructions. The UFC shall take first precedence over other guidance.

Most of the contractual work is located at in the Aberdeen and Edgewood Area of Harford County and Adelphi in Prince Georges County, Maryland. However, some work may include areas under APG oversight such as Churchville Test Center (Harford County) and Graces Quarters (Baltimore County).

The contractor must have staff to meet the requirements listed below and demonstrate in the proposal the capabilities for reach back for proprietary work.

INSPECTION, TESTING, AND MAINTENANCE

The Contractor shall perform operational ITM on installed facility fire sprinkler systems, kitchen fire suppression systems, fire pumps and monitoring devices, fire sprinkler monitoring devices, foam systems, various deluge systems, Carbon Dioxide systems, chemical suppression systems such as FM-200, automatic fire alarms, fire alarm panels, associated devices, (activation, warning and auxiliary), electrical/electronic components of the systems, facilities transmitter/receiver systems, alarm system software, computer systems networking, MNS in facilities along with monitoring systems IAW the UFC, applicable NFPA codes and standards, base requirements, and manufacturer’s instructions. The Contractor is required to use the current version of UFC 3-601-02 standards for all ITM performed on fire detection and suppression systems in Aberdeen Proving Ground and Adelphi Laboratory Center, unless otherwise noted.

· Approximately: 600 plus buildings some containing multiple systems. (Need annual inspection)

· Approximately: 40 - 60 monthly service request

· Approximately: 10 - 20 per month emergency call (Response time within the hour of notification)

Types of Inspections:

· Monthly ITM Services Inspection, Testing, Maintenance (ITM) Monthly ITM Services of Fire Protection Systems -- Fire Pumps.

· Semi-annual ITM Services of Fire Protection Systems--Kitchen Hood Systems.

· Annual ITM Services of all Fire Protection Systems (600 plus buildings containing multiple systems) – The contractor shall be required to come up with a monthly schedule to complete all the buildings within a year.

Note: During the annual inspection, the Contractor shall perform all ITM on system components in a facility simultaneously. Examples: when performing ITM on a fire pump that serves a building, the fire pump shall be ITM’s at the same time the fire alarm panel/system is ITM’s to ensure the fire pump controllers are properly signaling the FACP and transmitting to the AES/Kingfisher Receiver.

Any deficiencies discovered during inspection fall within two (2) categories:

· Minor deficiencies:

The Contractor shall repair or correct any minor maintenance deficiencies or impairments to installed fire suppression, fire sprinkler, automatic fire alarm system, MNS and associated components discovered during a scheduled ITM. The Contractor shall replace any life safety initiating device i.e., smoke detector head, pull station, monitor modules found inoperative prior to any routine maintenance device i.e., batteries, fuses, horn strobe, sprinkler heads. Minor deficiencies must be repaired at the time of inspection.

ITM Minor Repair Parts:

• fuses

• batteries

• smoke and duct detector heads

• horn strobe units

• pull stations

• control modules

• monitor modules

• kingfisher transmitter parts

• sprinkler heads

· Major deficiencies Deficiencies Reporting (DR) Deficiencies identified during an ITM are required to be provided to the government in writing within five (5) working days after completion of inspection and listed on the daily and weekly report. The DR shall list the date the inspection was conducted, date of DR creation and all deficiencies in detail an submit to the government.

Once the government creates the Demand Maintenance order (DMO), the contractor shall provide a proposal to the government within 7 calendar days. If government approves the DMO proposal, the contactor will have 14 days to make the repair after government approval; unless contractor provides extenuating circumstances on why the repair cannot be made. Once the repair is complete, the contractor shall provide the government a completion report within 7 days.

REPORTING DOCUMENTATION/REQUIREMENTS

· Daily performance reporting – Provided each working day at the end of the day.

· Weekly performance report – Work completed/inspections/deficiencies (On Friday close of business)

· Monthly completed inspection reports - The Contractor is required to use the current version of NFPA 72 System Record of Inspection and Testing Technical accurately completing all sections of the NFPA 72 and including all other forms required to provide a complete report, listing any deficiencies with the fire alarm system for all fire alarm inspections. The Contractor is required to use the current version of NFPA 25 Centrifugal Fire Pump Annual Test Form for annual centrifugal fire pump testing Technical completely filling in all sections of the Centrifugal Fire Pump Annual Test Form with detail listing any deficiencies with the fire pump tested. The Centrifugal Fire Pump Annual Test Form is not required for monthly pump churns required under UFC 3-601-02.

· Monthly Billing

SPECIAL REQUIREMENTS

Any resulting contract is anticipated to have a security classification level of Secret. Any resulting contract shall be compliant with the specialty metals restriction of the Berry Amendment (10 U.S.C. 2533a and 2533b) in accordance with DFARS clauses 252.225-7008 and 252.225-7009.

CERTIFICATIONS/EXPERIENCE

Training requirements /field personnel:

· Provide proof of acceptable NICET Level III supervisory training with (5) years’ experience leading other NICET Level I, II or III technicians and apprentices.

· Provide proof of acceptable apprenticeship training. Apprentices shall have minimum (3) years’ experience in the maintenance and repair of fire suppression systems and or water-based systems.

· Provide proof of NICET Level I and II technicians having (3) years of current experience in the maintenance and repair of various fire systems. NICET Level I and II technicians require direct supervision, and all work shall be inspected by Level III technicians.

· Provide proof of factory trained and certified on fire alarm system service of the specific type and manufacturer of system

Business Requirements:

· Notifier Authorized Distributer

· Siemens Authorized Distributer

· Certification or ability to service, maintain, and restore the following systems: i.e. King Fisher transmitter/FACP’s and components, AES transmitters, Fike releasing systems and components, VESDA systems and components, Marioff water mist systems and components, Ansul hood systems and components, Viking AFFF systems and components. (Other systems may apply and are not listed.)

· Provide list of manufactures Fire Alarm Control Panel that contractor is actively maintaining on other sites.

ELIGIBILITY

The applicable NAICS code for this requirement is (561621). The Product Service Code (PSC) is (H963).

SUBMISSION DETAILS

Interested businesses should submit a brief capabilities statement package (no more than ten (10) 8.5 X 11-inch pages, font no smaller than 12 point) demonstrating ability to provide the products/systems listed in this Technical Description. Documentation should be in bullet format. No phone or email solicitations with regards to the status of the RFP will be accepted prior to its release.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Margaret Keelty, margaret.v.keelty.civ@army.mil, and Contracting Officer, Erin Hynes, at erin.l.hynes.civ@army.mil in either Microsoft Word or Portable Document Format (PDF), via email no later than 12:00PM (EST) on 13 September 2024 and reference this synopsis number in subject line of e-mail and on all enclosed documents. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT CLASSIFIED MATERIAL.

If your organization has the potential capacity to provide the required products/systems, please provide the following information: 1) Organization name, address, primary points of contact (POCs) and their email address, FAX, Web site address, telephone number, and type of ownership for the organization; and 2) Tailored capability statements addressing the requirements of this notice, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.