Request for Information.pdf

DOT-RFI-23-9020-CA Page 1 of 3

REQUEST FOR INFORMATION (RFI) from the Florida Dept. of Transportation

Background

The FDOT Aviation Office is looking for a vendor to collect and provide reliable aircraft operations counts data from each public-use airport in the State of Florida. This data will be used for a variety of reasons including annual growth forecasting, district work program allocation decisions, to better understand trends in both commercial and GA airport usage in Florida, and to establish standards to deal with future system needs.

Project goals:

1. Identify and make best use of the most advanced flight operations tracking technologies available in Florida.

2. Provide fact-based information needed to make better decisions regarding the significant capital investment that public use airport infrastructure represents.

3. Bring consistency to operations counting methods at non-towered and limited-towered airports.

4. Develop a robust database of Florida airport flight operations information.

5. Establish policies and procedures regarding statewide airport operations counting practices and uses and the sharing of information.

Request for Information

The Aviation Office desires to understand the capabilities and resources provided by the vendor and the proposed system including, but not limited to, the aspects listed below:

1. Aircraft operations data collection.

2. Airport coordination & equipment installation.

3. User interface/dashboard creation for data at the state level.

4. Database & dashboard management.

5. System training for office staff.

The Vendor will provide all requested data updated in real time via the developed database & dashboard to the FDOT Aviation Office utilizing software compatible with Department computers, to include:

1. Total numbers of aircraft operations as defined by the FDOT.

2. Annual aircraft operations by aircraft type/make/model and design group for those aircraft B II and above (Aircraft Approach Category and/or Airplane Design Group) that can be utilized in determining critical aircraft and regular use per FAA AC No: 150/5000-17 - Critical Aircraft and

Regular Use Determination.

3. Data needed for each airport’s Master Record (FAA Form 5010), to include:

a. Total Air Carrier (Part 121) operations by fleet mix,

b. Total Air Taxi (Part 135) operations by fleet mix,

c. Total General Aviation Local operations by fleet mix,

d. Total General Aviation Itinerant operations by fleet mix, and

e. Total Military operations by fleet mix.

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4. All sample data and metadata pertaining to annual aircraft operation counts including, at a minimum, aircraft type, make, and model. The metadata must be able to be correlated directly to the airport at which it was collected and the operation it was counted toward.

The following questions and topics provide a more specific overview of the information the FDOT

Aviation Office is requesting in order to make an informed decision regarding their operations counting and database implementation initiative.

General

1. Outline your organization’s history and current venture into operations counting technology and reporting.

2. What are the biggest challenges or barriers that should be addressed to expedite implementation of this program?

Technology/Equipment

1. What level of accuracy does your organization’s operations counting technology provide?

2. Provide any backup research related to the technology and its accuracy.

3. Describe the typical maintenance required to keep equipment running properly and accurately.

4. Who owns the physical equipment?

5. Who is responsible for equipment maintenance?

6. What utilities are required to operate and maintain your organization’s system?

Installation

1. On average, how long does it take to install the equipment from start to finish? This includes site determination, permitting, site preparation, utilities, and installation.

2. Who is physically responsible for the installation process?

3. Is installation included in the overall price?

Dashboard Creation/Maintenance

1. What is your organization’s current method of data delivery?

2. How would your system share data to a FDOT sponsored central data repository?

3. Are you capable of creating a data dashboard that collects data from all individual public airports throughout the state into one database?

4. After creation and installation, who is responsible for dashboard/database management?

Training

1. Outline your organization’s ability to train office staff on current and future dashboard use and management.

Specific Information Requested

1. Summary of Experience

FDOT is interested in a summary that describes your organization’s experience with operations counting technology.

2. Hardware Information

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FDOT is interested in technical specifications for components included and required to create a statewide operations counting database and dashboard.

3. Software Information

FDOT is interested in information on software components included and needed to create a statewide operations counting database and dashboard.

4. Maintenance Plan

FDOT is interested to know about the maintenance services and typical maintenance schedule for operations counting infrastructure.

5. Project Approach

FDOT is interested in the approach that your organization would take to deliver the operations counting technology and statewide database and dashboard.

Contact for Questions or clarification:

Michael McDougall, Aviation Office, michael.mcdougall@dot.state.fl.us

The requested information must be received by 5:00 pm (EST) on Monday, October 10, 2022.

Email responses to Michael McDougall, Andy Keith, and Zach Morby at the following addresses:

michael.mcdougall@dot.state.fl.us andy.keith@dot.state.fl.us zach.morby@dot.state.fl.us

NOTE: Responses to this Request for Information (RFI) will be reviewed by the agency for informational purposes and will not be considered as offers to be accepted by the agency to form a binding contract.

Advertisement of any subsequent competitive solicitation that may result from this RFI will be posted on the Florida Vendor Information Portal (VIP).

Information obtained in response to this RFI is subject to public record as defined by F.S. Chapter

119.

In accordance with F.S. 287.057, information obtained in response to this RFI may be used to develop scope and solicitation documents for future procurements at the discretion of the Department.

Respondents to this RFI will remain eligible for any subsequent contract with the agency.

The Department may exercise the option to invite each Vendor that responds to meet and discuss the information provided in more detail. Any information provided via this RFI and during the meetings will be subject to public disclosure.

mailto:michael.mcdougall@dot.state.fl.us mailto:michael.mcdougall@dot.state.fl.us mailto:andy.keith@dot.state.fl.us mailto:zach.morby@dot.state.fl.us