Request For Information.pdf

WASHINGTON HEADQUARTERS SERVICES

(WHS)

ACQUISITION DIRECTORATE (AD)

Request for Information (RFI) / Sources Sought Notice For Policy, Plans, and Partnerships Support Services

RFI Number: RFI-OUSD-P-2026-01 Date Issued: January 20, 2026 Response Due Date: February 3, 2026, 4:00 PM Eastern Time

1. General Information

This is a Request for Information (RFI) for market research purposes only, issued in accordance with Federal Acquisition Regulation (FAR) Part 10. This is not a Request for Quote (RFQ) or a Request for Proposal (RFP). The Government will not award a contract on the basis of this RFI or pay for the information solicited. A response to this RFI is not a prerequisite for submitting a quote for any future solicitation.

The purpose of this RFI is to identify qualified and interested businesses capable of performing the services described in the attached Performance Work Statement (PWS) tasks. The Government is specifically seeking to identify Small Business Administration (SBA) certified 8(a) Program Participants who are capable of performing this work.

The applicable North American Industry Classification System (NAICS) code is 561110 - Office Administrative Services.

The Government is contemplating a future Firm-Fixed-Price (FFP) task order, potentially set aside for 8(a) businesses, placed against the GSA Multiple Award Schedule (MAS).

2. Background

The Office of the Under Secretary of Defense for Policy (OUSD(P)) is the principal staff element of the Secretary of Defense (SECDEF) for all matters concerning the formulation of national security and defense policy. OUSD(P) is responsible for integrating DoD policy and plans to achieve national security objectives.

This contract provides essential advisory and assistance services to support OUSD(P)'s mission, ensuring effective policy development, planning, and coordination with interagency stakeholders, allied nations, and partner organizations.

3.0 Performance Work Statement

3.1 General Scope

The contractor shall provide all necessary personnel, supervision, and other related services required to support the Office of the Assistant Secretary of Defense for Indo-Pacific Security Affairs (OASD IPSA).

This support includes a broad range of work related to coordinating, assisting with the implementation, and executing regional cooperative and strategic initiatives. The contractor will furnish Subject Matter Experts in Department of War (DoW) regional and programmatic management to successfully execute the program's main elements.

3.2 Task 1: Program Coordination

The contractor shall provide comprehensive program coordination support for OASD IPSA's initiatives.

• 3.2.1: The contractor shall provide services for the overall management of OASD IPSA regional cooperative initiatives with Allies and Partners, as well as other strategic initiatives.

• 3.2.2: The contractor shall prepare and submit draft responses to Inter- and Intra-agency, Congressional, Stakeholder, and Partner Nation Requests for Information.

• 3.2.3: The contractor shall support core staff tasks by drafting official correspondence, talking points, read-ahead materials, and action memos. This includes developing and maintaining supporting documents for senior leader engagements, such as meeting minutes, action items, and cost and schedule documentation.

• 3.2.4: The contractor shall draft and coordinate all regional initiative support resources, to include initiative design documents, in-progress reviews, and other initiative-related reports.

• 3.2.5: The contractor shall analyze and provide political-military prioritization recommendations and provide substantive input to strategic and regional guidance documents.

• 3.2.6: The contractor shall identify program risks and develop corresponding risk mitigation strategies to ensure program success.

• 3.2.7: The contractor shall foster transparent communication and coordinate with stakeholders across the DoD regional engagement community to de-conflict overlapping, non-complementary, or duplicative efforts.

• 3.2.8: The contractor shall assist in the selection and refinement of security cooperation and campaigning proposals.

• 3.2.9: The contractor shall plan and facilitate meetings inside and outside the National Capital Region (NCR), within the Continental U.S. (CONUS), and Outside the Continental U.S.

(OCONUS) as required.

3.3 Task 2: Program Analysis

The contractor shall provide analytical support to ensure the effectiveness and compliance of OASD IPSA programs.

• 3.3.1: The contractor shall coordinate the development of a design framework for the strategic coordination of regional programs and initiatives.

• 3.3.2: The contractor shall support OSD’s oversight efforts by managing daily processes associated with the framework's implementation. This includes conducting assessment, monitoring, and analysis of program impact to determine if strategic objectives are being met.

• 3.3.3: The contractor shall ensure all regional programs and activities are compliant with mandated Congressional requirements and are coordinated with other Policy and interagency initiatives.

• 3.3.4: The contractor shall actively monitor and assess the status of OASD IPSA-executed multilateral efforts.

• 3.3.5: The contractor shall provide actionable recommendations for process and program improvements to enhance efficiency and effectiveness.

• 3.3.6: The contractor shall work in close collaboration with the Defense Security Cooperation Agency (DSCA) to track the status of funds and to identify program outputs and indicators of program effectiveness.

3.4 Task 3: Engagement and Facilitation Support

The contractor shall provide comprehensive support for meetings, engagements, and inter-partner liaison.

• 3.4.1: The contractor shall organize and facilitate meetings and conduct liaison activities with interagency and international partners and stakeholders. The goal is to ensure that current and emergent regional programs support broader U.S. Government regional and functional objectives.

• 3.4.2: The contractor shall prepare senior Policy and other DoW officials for meetings, visits, and other engagements related to deterrence activities, including the drafting of all necessary meeting materials.

• 3.4.3: The contractor shall support the implementation of AUKUS Pillars I and II. This includes planning key engagements for AUKUS oversight bodies, tracking program updates with stakeholders across the DoW and U.S. interagency, and analyzing technical data related to AUKUS and the U.S. submarine industrial base.

• 3.4.4: The contractor shall manage incoming requests for, and track, coordinate, and process approvals for engagements with Indo-Pacific countries, including Taiwan and the People’s Republic of China.

4. Information Requested from Interested Parties

Interested and capable businesses are requested to submit a capability statement (not to exceed 5 pages) that addresses the following areas:

4.1. Corporate Information:

• Company Name, Address, and Website.

• Company Point of Contact (Name, Title, Email, Phone).

• Unique Entity Identifier (UEI) Number and CAGE Code.

4.2. GSA Schedule Information:

1. Does your company hold a GSA Multiple Award Schedule (MAS) contract?

2. If yes, please provide the GSA MAS Contract Number.

3. List the relevant Special Item Numbers (SINs) under which the services described in the PWS could be provided (e.g., 541611 Management and Financial Consulting, 561110 Office Administrative Services, etc.)

4. Please provide your assessment on the suitability of the following contract types for this requirement.

a. Firm-Fixed-Price (FFP): Please discuss the advantages and potential disadvantages of using an FFP contract for this effort. If you believe an FFP approach is viable, please identify any areas of the PWS tasks that would require further clarification or definition to enable you to propose a firm, fixed price.

b. Time & Materials (T&M) or Labor Hour (LH): Please discuss the advantages and potential disadvantages of using a T&M or LH contract. If you recommend this approach, please explain what specific aspects of the PWS tasks introduce the level of risk or uncertainty that you believe would make an FFP contract unsuitable.

c. Final Recommendation: Based on your analysis above, what is your final recommended contract type and why?

5. 8(a) Is your company currently an active participant in the SBA 8(a) Business Development Program? (Yes/No)

6. If the final solicitation is set aside for the 8(a) program, is your company willing to submit a proposal? (Yes/No)

7. Please provide a detailed staffing plan that maps your proposed GSA Schedule labor categories to the tasks outlined in section 3 above. For each proposed labor category, please include the following in a table format:

a. The official name of the labor category from your GSA Schedule.

b. The specific PWS task number(s) (e.g., 3.2.1, 3.3.4) that this labor category would primarily support.

c. A brief description of the roles and responsibilities this person would perform for the assigned tasks.

d. The estimated number of hours per year you anticipate this labor category would dedicate to the project.

8. Please list all other SBA-recognized socio-economic categories for which your company qualifies (e.g., Woman-Owned Small Business (WOSB), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), etc.).

9. What is your primary NAICS code?

4.3. Capability and Experience:

• Provide a brief narrative describing your company’s capability to perform all tasks outlined in the Draft PWS.

• Provide three (3) examples of recent and relevant projects performed within the last three years.

"Relevant" is defined as providing professional policy, analytical, or security cooperation support services to DoD or other federal agencies. For each project, include a brief description of the work, the customer, the period of performance, and the total contract value.

4.4. Personnel Recruitment and Retention:

• Describe your company’s demonstrated ability to successfully recruit, hire, and retain personnel who possess a final Top Secret (TS) security clearance with eligibility for SCI access. This is a critical area of interest for the Government.

4.5. Feedback on the PWS:

• Provide any comments, questions, or suggestions regarding the clarity, feasibility, or completeness of the Draft PWS.

5. Submission Instructions

• Responses shall be submitted electronically via email to Victoria.l.brayman.civ@mail.mil and pamela.w.odhiambo.civ@mail.mil.

• The subject line of the email should read: "Response to RFI-OUSD-P-2026-01 - [Your Company Name]".

• The total response shall not exceed 5 pages, including the 4-page capability statement.

• Responses must be received no later than the due date and time specified in this RFI.

The Government will NOT accept phone calls, questions, requests for meetings, status update or briefings.

All firms responding to this RFI are advised the Government will not provide or acknowledge receipt of the information received, provide feedback to firms with respect to any information submitted, or provide any follow-up information after the deadline of this RFI.

The Government is not obligated to and will not pay for any information received in response to this RFI.

Any information submitted by respondents is strictly voluntary. The Government may use the information obtained to refine its acquisition strategy and to develop a future solicitation.

………………………………………………End of the RFI………………………………………………….

mailto:Victoria.l.brayman.civ@mail.mil mailto:pamela.w.odhiambo.civ@mail.mil

ACQUISITION DIRECTORATE (AD)