Request for Information Caustics 2.1.19.doc

Request for Information

STATE OF MICHIGAN

Department of Corrections Procurement

Kitchen Cleaners, MSI

Request For Information

This Request for Information (RFI) seeks to obtain information on mattress ticking specifications This information gathered is intended to assist the State of Michigan to better understand (a) types of kitchen cleaners, (b) various testing methods (d) industry best practices, Anticipated Timeline Issue Date

2/4/19 Deadline to Submit Questions

3:00 p.m. EDT

2/7/19 Anticipated Date State will Post Answers to Questions

2/13/19 Deadline to Submit Response 3:00 p.m. EDT 2/19/19 Follow up to responses, if necessary

2/22/19 The information in this document is subject to change. Check www.michigan.gov/SIGMAVSS for the current information.

STATE OF MICHIGAN

REQUEST FOR INFORMATION INSTRUCTIONS

1. CONTACT INFORMATION FOR THE STATE. The sole point of contact concerning this Request for Information (RFI) is:

Cathy Carr, Buyer CarrC@michigan.gov 517-241-2192

2. QUESTIONS. Questions concerning the RFI must be emailed to CarrC@michigan.gov no later than the time and date specified on the cover page of this document. Answers to questions will be posted on www.michigan.gov/SIGMAVSS.

Questions should be submitted using the following format:

3. RESERVED.

4. DELIVERY OF RESPONSE. Vendors should provide an informational response on www.michigan.gov/SIGMAVSS no later than the date and time located on the cover page of this document. All documents should be created using tools that are compatible with the Microsoft Office Suite 97 standard desktop tools, without need for conversion. System prompts for pricing attachments and information can be disregarded.

Questions on how to submit information or how to navigate in the SIGMA system can be answered by calling (517) 373-4111 or (888) 734-9749.

5. ORAL PRESENTATION. The State reserves the right to invite some vendors for oral presentations.

6. GENERAL RESPONSE CONDITIONS. The State will not be liable for any costs incurred in preparation of vendor’s response, delivery of the response, and any follow-up discussions with the State. This RFI is not an offer to enter into a contract.

7. FREEDOM OF INFORMATION ACT. All portions of a response are subject to disclosure as required under the Michigan’s Freedom of Information Act, 1976 Public Act 422.

8. RIGHTS TO INFORMATION CONTAINED IN RESPONSES. All informational responses will be considered the property of the State.

STATE OF MICHIGAN

Request For Information Kitchen Cleaners, MSI

The purpose for this Request for Information (RFI) includes, but is not limited to, collecting market information to better understand types of kitchen cleaning products The information gathered may be used to assist the State in developing program strategy and possibly developing a Request for Proposal (RFP).

The State of Michigan plans to post an upcoming bid for kitchen cleaning products for use in correctional facilities in the near future. If you have a comparable product, please respond to this RFI. Vendors may provide more than one option provided that they supply the specifications for each option. The State will determine, in its sole discretion, which if any, products are incorporated into the upcoming bid document.

Response Preparation

Please respond to the following topics and questions in a “Question and Answer” format, providing thorough information for each, when possible.

1. Company full name and address:

2. Name, telephone number, and email address of the individual(s) who will serve as your company’s authorized contact;

3. Please identify who was involved in developing the response to this RFI:

4. Vendors are encouraged to redline the product specifications below or add additional specifications. Brands or trade names are for identification purposes only and do not limit the Vendor to such brands or trade names. The State requests that vendors provide copies of their Certificates of Analysis. Vendors should also attach a copy of their products specifications. The State will determine, in its sole discretion, which if any redlines or alternative specifications are incorporated into the upcoming bid document.

Program Overview The Michigan Department of Corrections (MDOC) Michigan State Industries (MSI) manufactures goods and provides services to State agencies, tax supported entities, and local government units. MSI manufactures kitchen chemicals for sale to the MDOC to be used in correctional facility kitchens. MSI is seeking to lower its caustic rating for kitchen cleaners.

A. General Specifications

a. Must have a minimum 2-year shelf life.

b. Must be free from any sediment or foreign matter.

c. Must provide Certificate of Analysis and SDS with bid submission for both undiluted product and diluted finished product.

d. Deliveries shall include a Certificate of Analysis with lot number for both undiluted product and diluted finished product and expiration date.

e. Totes must have an integrated pallet base mount that provides forklift and/or pallet jack maneuverability.

f. Totes must have an open and close flow valve is to be attached to bottom of tote to disperse product.

g. MSI and Contractor will confirm product color and scent or unscented after Contract award.

h. Lot and date must be marked on each packaging unit (tote or pail).

i. MSI prefers products with NFPA ratings of 2 or less whenever possible.

B. Automatic Dishwashing Detergent Use Arrow Chemical Products Inc. Item # 109 as the reference for the diluted, finished good. MDOC requires a concentration of this product, or an equivalent approved in the State’s sole discretion.

MDOC requests a concentrated 330-gallon palletized tote of this product. The 330-gallon concentrated tote must make a minimum of 660 gallons of the diluted finished good.

a. Required product aspects include:

i. For injector fed automatic industrial dishwashers.

ii. Product must be phosphate and nonylphenol free.

iii. The detergent shall be a liquid, aqueous solution.

iv. pH 11 - 12.

v. Must provide cleaning and stain removal while minimizing machine build up.

vi. Must not have any irritant or undesirable effect on the skin and hands under normal usage conditions.

b. Provide the brand name and item description of your proposed product.

c. What is your standard color?

i. Please describe any additional cost or delays that may be incurred by requesting a different color.

d. What is your standard scent?

i. Please describe any additional cost or delays that may be incurred by requesting a different scent.

e. What is the NFPA rating?

f. What is your dilution rate?

g. Is your product equivalent to the Arrow Chemical Inc. product listed? Please explain any differences.

h. How would you propose MDOC test this product to determine that it is equivalent or better than the Arrow Chemical Inc. product listed? i.e:

i. Sample Testing – What would you suggest MDOC test for and how would you suggest we test?

ii. Specification Review – What would you suggest MDOC review in the specifications?

iii. Other documentation? Please specify.

iv. Other testing suggestions?

i. What documents besides SDS comes with the product? Please provide samples of the documentation.

j. If you are proposing an alternative to the above specifications, please explain why you feel your proposed’ product meets or exceeds MSI’s needs.

C. Pot and Pan Liquid Detergent – for manual had dish washing

Use Arrow Chemical Products Inc. Item # 169 as the reference for the diluted, finished good. MDOC requires a concentration of this product, or an equivalent approved in the State’s sole discretion.

MDOC requests a concentrated 330-gallon palletized tote of this product. The 330-gallon concentrated tote must make a minimum of 660 gallons of the diluted finished good.

a. Required product aspects include:

i. Product will be dispensed through an automatic dispensing unit provided by MSI.

ii. Must be effective cutting grease.

iii. Must not have any irritant or undesirable effect on the skin and hands under normal usage conditions.

iv. PH 7-8.

v. Concentrated product should be a minimum of 30% active containing Anionic/non ionic blend of detergents.

vi. The detergent shall be a liquid, aqueous solution.

b. Provide the brand name and item description of your proposed product.

c. What is your standard color?

i. Please describe any additional cost or delays that may be incurred by requesting a different color.

d. What is your standard scent?

i. Please describe any additional cost or delays that may be incurred by requesting a different scent.

e. What is the NFPA rating?

f. What is your dilution rate?

g. What is the pH value of your product?

h. Is your product equivalent to the Arrow Chemical Inc. product listed? Please explain any differences.

i. How would you propose MDOC test this product to determine that it is equivalent or better than the Arrow Chemical Inc. product listed? i.e:

i. Sample Testing – What would you suggest MDOC test for and how would you suggest we test?

ii. Specification Review – What would you suggest MDOC review in the specifications?

iii. Other documentation? Please specify.

iv. Other testing suggestions?

j. What documents besides SDS comes with the product? Please provide samples of the documentation.

k. If you are proposing an alternative to the above specifications, please explain why you feel your proposed’ product meets or exceeds MSI’s needs.

D. Heavy Duty Degreaser Use Arrow Chemical Products Inc. Item # 900 as the reference for the diluted, finished good.

MDOC requires a concentration of this product, or an equivalent approved in the State’s sole discretion.

MDOC requests a concentrated 330-gallon palletized tote of this product. The 330-gallon concentrated tote must make a minimum of 660 gallons of the diluted finished good.

a. Required product aspects include:

i. Must be effective cutting grease.

ii. Effective and safe to use on kitchen floors, equipment, pressure washers, steam cleaners, auto-scrubbers.

b. Provide the brand name and item description of your proposed product.

c. What is your standard color?

i. Please describe any additional cost or delays that may be incurred by requesting a different color.

d. What is your standard scent?

i. Please describe any additional cost or delays that may be incurred by requesting a different scent.

e. What is the NFPA rating?

f. What is your dilution rate?

g. Is your product equivalent to the Arrow Chemical Inc. product listed? Please explain any differences.

h. How would you propose MDOC test this product to determine that it is equivalent or better than the Arrow Chemical Inc. product listed? i.e:

i. Sample Testing – What would you suggest MDOC test for and how would you suggest we test?

ii. Specification Review – What would you suggest MDOC review in the specifications?

iii. Other documentation? Please specify.

iv. Other testing suggestions?

i. If you are proposing an alternative to the above specifications, please explain why you feel your proposed’ product meets or exceeds MSI’s needs.

E. Kitchen Quarry Tile Cleaner Use Arrow Item Chemical Products Inc. # 244 as the reference for the diluted, finished good. MDOC requires a concentration of this product, or an equivalent approved in the State’s sole discretion.

MDOC requests a concentrated 330-gallon palletized tote of this product. The 330-gallon concentrated tote must make a minimum of 660 gallons of the diluted finished good.

a. Required product aspects include:

i. Must have a non-slip finish after application

b. Provide the brand name and item description of your proposed product.

c. What is your standard color?

i. Please describe any additional cost or delays that may be incurred by requesting a different color.

d. What is your standard scent?

i. Please describe any additional cost or delays that may be incurred by requesting a different scent.

e. What is the NFPA rating?

f. What is your dilution rate?

g. Is your product equivalent to the Arrow Chemical Inc. product listed? Please explain any differences.

h. How would you propose MDOC test this product to determine that it is equivalent or better than the Arrow Chemical Inc. product listed? i.e:

i. Sample Testing – What would you suggest MDOC test for and how would you suggest we test?

ii. Specification Review – What would you suggest MDOC review in the specifications?

iii. Other documentation? Please specify.

iv. Other testing suggestions?

i. If you are proposing an alternative to the above specifications, please explain why you feel your proposed’ product meets or exceeds MSI’s needs.

F. Concentrated Citrus/Peroxide Cleaner Use Arrow Chemical Products Inc. Item # 246 as the reference for the diluted, finished good. MDOC requires a concentration of this product, or an equivalent approved in the State’s sole discretion.

MDOC requests a concentrated 330-gallon palletized tote of this product. The 330-gallon concentrated tote must make a minimum of 660 gallons of the diluted finished good.

a. Required product aspects include:

i. Must contain d ‘limonene and hydrogen peroxide.

ii. Must be effective on tile, grout, bathroom surfaces.

iii. Must be effective at eliminating odors.

iv. Product must be phosphate and nonylphenol free

v. Must be effective on lifting and removing difficult stains, soils and odors from hard surfaces. Provide the brand name and item description of your proposed product.

b. What is your standard color?

i. Please describe any additional cost or delays that may be incurred by requesting a different color.

c. What is your standard scent?

i. Please describe any additional cost or delays that may be incurred by requesting a different scent.

d. What is the NFPA rating?

e. What is your dilution rate?

f. Is your product equivalent to the Arrow Chemical Inc. product listed? Please explain any differences.

g. How would you propose MDOC test this product to determine that it is equivalent or better than the Arrow Chemical Inc. product listed? i.e:

i. Sample Testing – What would you suggest MDOC test for and how would you suggest we test?

ii. Specification Review – What would you suggest MDOC review in the specifications?

iii. Other documentation? Please specify.

iv. Other testing suggestions?

h. If you are proposing an alternative to the above specifications, please explain why you feel your proposed’ product meets or exceeds MSI’s needs.

G. Concentrated Freezer Cleaner Use Arrow Chemical Products Inc. Item # 134 as the reference for the diluted, finished good. MDOC requires this product, or an equivalent approved in the State’s sole discretion.

Packaging shall be 4 – 1-gallon cases.

a. Required product aspects include:

i. Effective in frozen food and cold storage areas without any residue buildup.

ii. Must remove difficult stains, grease, and embedded soils and odors from hard surfaces.

iii. Does not leave a slippery residue.

iv. Must not require rinsing.

v. Must reduce ice formation.

vi. Must not freeze in a commercial freezer environment under normal conditions.

vii. Product must be in ready to use formulation

viii. Must include stencil and art work provided and pre-approved in writing by MSI on all 1-gallon jug and packaging.

b. Do you charge an additional fee to label jugs?

c. What is your standard color?

i. Please describe any additional cost or delays that may be incurred by requesting a different color.

d. What is your standard scent?

i. Please describe any additional cost or delays that may be incurred by requesting a different scent.

e. What is the NFPA rating?

f. What is your dilution rate?

g. Is your product equivalent to the Arrow Chemical Inc. product listed? Please explain any differences.

h. How would you propose MDOC test this product to determine that it is equivalent or better than the Arrow Chemical Inc. product listed? i.e:

i. Sample Testing – What would you suggest MDOC test for and how would you suggest we test?

ii. Specification Review – What would you suggest MDOC review in the specifications?

iii. Other documentation? Please specify.

iv. Other testing suggestions?

i. If you are proposing an alternative to the above specifications, please explain why you feel your proposed’ product meets or exceeds MSI’s needs.

5. Do you have experience providing caustic cleaners for institutional use? Please provide details of correctional industries that have purchased your proposed products.

6. Please provide any additional pertinent information.

7. If an RFP is issued for provision of this service, is it likely that your company will bid on it? If no, why not?

Version 1 Revised: 07-28-2017