REQUEST FOR INFORMATION - AFI - MA IDIQ.pdf

Army Financial Improvement Multiple Award IDIQ Request for Information

Description Army Contracting Command is releasing this Request for Information (RFI) on behalf of the Office of the Deputy Assistant Secretary of the Army for Financial Operations and Information (DASA-FOI). This RFI is to seek information from industry to assist with the development and planning of a potential new requirement.

DASA-FOI is currently transitioning to an Army Financial Improvement (AFI) Single Award (SA) Indefinite Delivery Indefinite Quantity (IDIQ) contract. This contract will have a $250M ceiling, maximum three-year ordering period, and a hybrid Time & Materials (T&M) and Firm Fixed Price (FFP) contract type. The SA IDIQ will be utilized until a Multiple Award (MA) IDIQ can be awarded.

DASA-FOI is performing a RFI for its future AFI Multiple Award Contract to incorporate Industry’s perspective in its acquisition strategy. This is not to be construed as a commitment by the US Government to form a binding contract or agreement. The Government will not reimburse or pay for information submitted in response to this RFI. All submissions become Government property and will not be returned. This RFI is open to all business types.

This RFI is issued for the purpose of developing a viable solicitation that will best communicate the Government's requirements to industry through this exchange of information. Responses to this RFI are voluntary and will not affect any contractor's ability to submit a proposal if, or when, a solicitation is released. This RFI is for planning purposes only and does NOT constitute a commitment, implied or otherwise, that a procurement action will be issued.

No entitlement to payment by the Government of direct or indirect costs or charges will arise because of the submission of information in response to this RFI. Proprietary information shall NOT be submitted in response to this RFI, nor will the Government be liable for or suffer any consequential damages for any improperly identified proprietary information. No award will be made as a result of this RFI. This RFI is for informational purposes only to promote exchanges of information with industry. The Government will not pay for any information and/or materials received in response to this RFI and is not obligated by the information received.

Scope of this RFI DASA-FOI is conducting market research in accordance with FAR Part 10 to identify potential large and small business sources for an anticipated MA IDIQ in support of the Financial Improvement and Audit Remediation (FIAR) Program. The Government anticipates the MA IDIQ will have a ten (10) year ordering period with an estimated ceiling amount of $2B. The primary objective of this RFI is to request industry insights on the proposed approach. The Government is requesting that interested respondents review the following document and provide a response to the Government in accordance with the questions and submission requirements listed below.

Response Guidelines

Interested parties are requested to respond to this RFI with a white paper. Submissions cannot exceed 12, single spaced, 12-point type pages with at least one-inch margins on 8 1/2” X 11” page size. The response should not exceed a 5 MB e-mail limit for all items associated with the RFI response. Responses must specifically describe the contractor’s capability to meet the requirements outlined in this RFI. Oral communications are not permissible.

Companies who wish to respond to this RFI should send responses via email no later than 10AM ET on 02 December 2024 to samantha.l.hannah2.civ@army.mil.

Information Requested

COVER PAGE INFORMATION:

• Responses to this RFI shall contain a cover page with the following information:

o Notice ID o Submitted By - Insert Responding Offeror entity name & address o Submittal Date - Enter the Submission Date for the RFI published in the SAM.gov

Posting o Team Member(s) - Insert any known Team Member(s) (e.g., Subcontractor) entity names o Company Business Size based on Primary North American Industrial

Classification System (NAICS) code of 541511 & 541512 - Large or Small Business, Type of Small Business, if applicable (e.g., Woman-Owned, Service Disabled Veteran Owned, 8(a), HubZone) o List All/Any Government Contract Vehicles Company Possesses - i.e. GSA MAS, GSA GWAC, DoD Contracts, etc.

o SAM.gov Entity Unique ID and CAGE Code - Insert Offeror SAM.gov UEI and Facility CAGE Code o RFI Point of Contact (POC) – Business Development, Technical, Contracting - Name, Position, Address, Phone, E-mail o Signed - (Digital signature is preferred)

Questions for Vendors Interested parties are requested to respond with open text responses to providing industry expertise that support the above objectives. Please ensure you address the following questions in any of the areas of interest:

1. Establishing a contract structure at the MA IDIQ and Task Order (TO) levels. Please refer to the following as the major areas of support/tasks:

Audit Remediation and Response Audit Facilitation / Support Financial Reporting and Accounting Information Financial Policy, Standardized Business Processes, and Budgetary Reform Internal Controls Institutionalization Systems Consolidation, Modernization, and Implementation

Financial Data Environment

These Task Areas cover the broad range of activities that are possible for the Task Orders that will be issued off of this Multiple Award Contract. Army expects to issue multiple Task Orders off this contract to reflect a broad range of requirements and different stakeholder needs within Army. Task Orders may reflect specific enterprise-wide requirements, while others may tie to a Command and its requirements specifically. For example, DASA-FOI and numerous Army commands will likely have simultaneous task orders in execution, each of which will align with TBD task areas. Detailed requirements, deliverables, and performance thresholds will be determined and defined at the Task Order level. An outline of a sample task order is attached to this RFI.

a. Do you anticipate any overlap in task areas?

b. Are there any specific activities that are best suited for a Firm Fixed Price (FFP) pricing structure? If so, please identify.

c. The Government is reviewing the requirement and may determine this requirement to be NON-Commercial. Please provide feedback.

d. Do you have an adequate accounting system that permits timely development of all necessary cost data in the form required by any contract type?

e. Provide your opinion on the proposed task order structure. What are the benefits/risks from your perspective? Do you have an alternative approach for consideration?

f. How do you believe our proposed contract approach could be better structured to deliver faster Audit results?

g. Explain how you would perform project management tasks for each task order.

2. Mitigating transition risks from a Single Award (SA) IDIQ contract to a Multiple Award (MA) IDIQ contract

a. How would you effectively manage tasks to ensure successful transition from SA to MA?

b. How would you think about sequencing transition of activities from SA to MA?

3. Optimizing FIAR Government PMO transformation:

a. Assume Army were to stand up an independent FIAR Government PMO (Project

Management Organization) to support the Government in project management aspects of this contract: How could the PMO best facilitate communication between the government and contractors? Are there any concerns with your company interacting with a contracted employee that directly supports the government management team? How can we mitigate the concerns?

b. The PMO would not engage in inherently governmental activities, are there any activities that you would find challenging in working with a contractor-operated PMO? Please describe.

c. What issues would you find critical to resolve before you would successfully work with a contractor-operated PMO?

4. Providing opportunities to contribute new solutions and approaches by leveraging capabilities and innovative potential.

a. How should Army assess innovation and tech capabilities?

b. What data would you need to propose labor categories (LCATs) and levels of effort (LOEs) for your technical approach to a requirement?

c. What personnel capabilities are most important? Please review all task areas and recommend what, if any, capabilities or certifications bidders believe the Army should seek to ensure vendors are capable of executing against these areas.

d. Which of these task areas are most suitable for small business participation?

Which, if any, are appropriate for a potential small business set-aside?

e. How do bidders recommend that Army ensure small business participation beyond holding large businesses to their subcontract plans? e.g., set asides, etc.

f. Do you have any further recommendations related to small business participation?

g. If Army were to utilize a bidder’s library to include documentation on its current state, what sort of information would be most helpful as bidders prepare to respond to each task area?

h. What factors do bidders consider important for evaluation at the IDIQ level?

5. What type of work has your company performed in the past in support of the same or similar requirement?

6. Can or has your company managed tasks of this nature? If so, please provide details.

7. Can or has your company managed a team of subcontractors before? If so, please provide details.

8. What specific technical skills does your company possess which ensure capability to perform the tasks?

9. What level of Facility Security Clearance (FCL) does your company currently hold?

Industry Discussions:

Army representatives will conduct one on one meetings with interested parties. One on one meetings are intended to obtain, but not limited to, industry perspectives for task order development, small business participation strategies, innovations, and audit certification risks.

Parties that are interested in participating in one on one meetings shall provide a POC and an alternative POC and all contact information (email/phone/etc.) to which the government may reach out.

Disclaimer:

The information provided in the RFI is subject to change and is not binding on the Government. DASA-FOI has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.