Request For Information - 423rd SCMS.pdf

Request for Information (RFI) For

Aircraft Accessories

Air Force Sustainment Command (AFSC) Specialized Enterprise Contracting Division (PZA)

423rd SCMS Accessories Multiple Award Contract (MAC) Indefinite Delivery

Indefinite Quantity

REQUEST FOR INFORMATION

AFSC/PZABB Contracting

Tinker AFB, OK 73145

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE. This Request for Information (RFI) is in support of Market Research being conducted by the United States Air Force to identify potential sources that may possess the expertise, capabilities, and experience to meet the repair, test teardown & evaluation, overhaul, remanufacture and new manufacture requirements of parts for the 423rd SCMS Accessories Multiple Award Contract (MAC).

This is not a Request for Proposal (or solicitation) or an indication that a contractual commitment will exist for this requirement. The government does not intend to award a contract on the basis of this market research. No funds are available to fund the information solicited. This RFI is issued solely for information and planning purposes. The information in this notice is current as of the publication date but is subject to change and is not binding to the Government. Oral submissions of information are not acceptable. There may be future RFIs and notice will be posted on sam.gov to notify the public of the ongoing market research.

PURPOSE:

This RFI is issued for the purpose of communicating requirements to industry. AFSC/PZABB intends to use information gathered from these interactions to gain awareness of capabilities, determine interested parties, and to support formulation of an acquisition strategy. Early industry involvement in creating a properly scaled enterprise solution is critical to the success of this contemplated acquisition, with the goal of providing AFSC/PZABB and its customers superior and cost-effective support.

DESCRIPTION OF EFFORTS

This Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) contract will supplement Tinker Air Force Base (TAFB) essential services and manufacture. The OC-ALC at TAFB has an on-going need for support for aircraft accessories. The items are highly specialized components of major weapon systems, and the Government must have reasonable assurance that all performance and safety requirements can be met.

The proposed North American Industry Classification (NAICS) Code is 336413, which has a corresponding Size Standard of 1,250 employees. The Government is interested in all businesses to include Large Business, Small Business, Small Disadvantaged Businesses 8(a)s, Service-Disabled Veteran-Owned Small Businesses, Hubzone Businesses, and Women-Owned Businesses. The Government requests that interested parties respond to this notice if applicable and identify your small business status to the identified NAICS code. Additionally, please provide any anticipated teaming arrangements, along with a description of similar services offered to the Government and to commercial customers for the past three years. Any responses involving teaming agreements should delineate between the work that will be accomplished by the prime, and the work accomplished by the teaming partners.

The contractor shall be capable of furnishing all required labor, material, facilities and equipment to repair, overhaul, remanufacture and manufacture, test, preserve, package and return aircraft accessories. The Contractor will be responsible for supply chain management, logistics, forecasting of parts, long-lead parts procurement, reparable forecasting, obsolescence issues and delivery of serviceable assets. This effort includes additional support, as over and above tasks. Establish and maintain agreements with the Original Equipment Manufacturers (OEMs) for data and technical support to maintain various aircraft accessory parts. The Government also requires information for: quality, contract funds status, integrated master schedules, consumption and usage, service engineering reports, subscription services for technical manual updates. All records, files, documents, and work papers provided by the Government or generated by the Contractor in support of the contract are Government Property.

OBJECTIVES

The goal is to fully support the fundamental and overarching objective by providing repair, test teardown & evaluation, overhaul, remanufacture services and new manufacture products to the warfighter. A continuing, structured and systematic approach for essential aircraft accessories support is critical to the TAFB mission and will be affected through this RFI. The objectives and requirements identified within the PWS/SOW are described in general terms. Each task order (TO) will be tailored to address customer specified task order requirements, scheduling task order options, and performance criteria. This RFI describes the basic requirements that shall apply to the individual TOs that are placed under the MAC IDIQ. The applicability of these requirements and any other specific requirements shall be set forth in each individual TO.

The Government intends to award a multiple award indefinite delivery/indefinite quantity (ID/IQ) contract for the aircraft accessories. Award will either be based on the Lowest Price Technically Acceptable (LPTA) or Tradeoffs.

Within the best value continuum, FAR 15.101 defines best value as using any one or a combination of source selection approaches.

This draft RFI is subject to a Partial Set-Aside of task orders for Small Businesses. Only qualifying small businesses will be eligible to compete for set-aside task orders. Task orders larger than the partial set-aside will be available for competition among contractors (large or small) who successfully compete under the non-set-aside portion of this solicitation for the Full and Open Competition Pool Small Business Choice of Competition. Small Business offerors shall clearly indicate the pool(s) in which they intend to compete on the front page of the RFI. Small businesses may elect to compete in either or both competition pool(s). If a small business elects to compete in the full and open pool, they must submit a separate proposal, to include all volumes, for the Full & Open Competition Pool and meet all the criteria for that pool to be eligible for award. Successfully performing small businesses may become eligible to expand into the full and open pool. No funding is available currently. Funding will only be obligated on each task order awarded under the basic contracts. The minimum order for all awarded basic contracts will be the post-award conference. The anticipated RFP release is in early 2026 timeframe.

Currently, the Government is seeking additional feedback regarding the draft RFP. Potential offerors are encouraged to self-score themselves and provide comments/questions regarding all aspects of the draft RFP. Furthermore, potential offerors are encouraged to provide comments regarding the specific topics below:

• Small Business Participation

• Minimum Team Compliment (MTC)

• AS9100D Certification & Post Award Audit

Please utilize the Attachment 7 Question and Answer (Q&A) Form to record your responses. Responses are due no later than 04 Sep 2025 at 12:00 PM CST to the POC listed in this posting.

Pre-Solicitation Conference

The Government intends to host a virtual Industry Day and subsequent Pre-Solicitation Conference via Microsoft Teams to provide industry with an overview of the upcoming solicitation. Attendance is not a requirement, though potential offerors are highly encouraged to participate.

Attendees are required to submit your companies name, cage code, names of attendees, and number of attendees by NLT 04 Sep 2025 via the POC in this posting. Each company is limited to three (3) attendees.

Power Point Presentation Slides (in PDF Form) will be available via an amendment to this posting.

Place of Performance: Tinker AFB, OK and various contractor facilities

Duration of the Contract: 10-year IDIQ: One (5) five year basic with five (1) one year ordering periods.

Technical Data: Some technical data required to respond to the request for information will not be furnished. The technical data may be obtained by submitting a valid, completed DD2345 form to the PCO via email. The Government does not have the associated technical data to provide to potential sources.

Technical Library: The technical library will be available upon request and with a valid DD Form 2345. Please see the Technical Data section for the point of contact to obtain access. The technical library will be maintained on www.sam.gov. The technical library will contain Government unique manuals for the 423rd SCMS (Accessories). A nondisclosure form will also be required.

Qualification Requirements: Sources must be qualified prior to being considered for award. To be eligible for contract award, the offeror must be an approved source IAW FAR 52.209-1, Qualification Requirements. The Government is not required to delay contract award to review pending Source Approval Requests (SARs). Therefore, offerors are encouraged to submit SARs as soon as possible. If the Government has not completed review of a SAR when the contract is awarded, the SAR will be retained, and the source will be reviewed as a possible source for future awards.

A Source Approval Request (SAR) package must be submitted to the Tinker AFB Small Business Office for approval determination. The company must have manufactured the subject or similar item within the past 36 months in accordance with the available technical data.

For questions regarding the Tinker SAR Process or related issue, these inquiries should be submitted to the AFSC Small Business Office at: AFSC/SB, 3001 Staff Drive, Suite 1AG 85A, Tinker AFB, OK 73145-3009. Email:

afsc.sb.workflow@us.af.mil Website: https://www.afsc.af.mil/units/sbo/index.asp. The actual SAR package submission itself shall be submitted electronically through DoD SAFE at https://safe.apps.mil/. DoD SAFE is a safe and secure option for large file submissions. If you have a PKI Certificate, the SAR can be sent directly to the POC email address(s) below via DoD SAFE. If you do not have a PKI Certificate, then you must send a standard email message to the POC email address(s) below and ask that they “Request a Drop-Off” to your email via DoD SAFE, which will enable you to be able to upload the SAR Submission Package documents to DoD SAFE.

429SCMS.SASPO.Workflow@us.af.mil and cory.wilson.1@us.af.mil

The Government will also provide a list of NSN’s for consideration but wants to identify that the list is not all inclusive and additions may be added by the Government as needed.

INSTRUCTIONS

1. The document below contains a description of the US Governments 423rd SCMS Accessories repair, test teardown

& evaluation, overhaul, remanufacture and new manufacture requirements. A Contractor Capability Survey is included as well. The survey allows Contractors to provide their company’s capability to meet the requirements of this potential contracting effort.

2. If, after reviewing this document, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the Government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular are, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement. (i.e., teaming, subcontracting, etc.)

3. Both large and small businesses are encouraged to participate in this market research. Joint ventures or teaming arrangements are encouraged. Identify any areas of work your organization believes should be broken out exclusively for Small Businesses.

4. Questions relative to this market survey should be addressed to:

AFSC/PZABB

Attn: Amy Gil 3001 Staff Drive Tinker AFB, OK 73145 amy.gil@us.af.mil http://www.sam.gov/ mailto:afsc.sb.workflow@us.af.mil https://www.afsc.af.mil/units/sbo/index.asp https://safe.apps.mil/ mailto:429SCMS.SASPO.Workflow@us.af.mil mailto:cory.wilson.1@us.af.mil

5. All responses must be in writing (electronic email responses are preferred): no telephone calls or facsimile will be accepted for responses. All responses must be received not later than 1200/12:00 pm CST, 04 Sep 2025.

Contractors not responding to this SSS will not be precluded from participation in any future solicitation, if issued.

CONTRACTOR CAPABILITY SURVEY

Part I. Business Information (limit to 2 pages)

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

1. Company/Institution Name:

2. Address:

3. Point of Contact:

4. CAGE Code:

5. Unique Entity ID (UEI):

6. Phone Number:

7. E-mail address:

8. Web Page URL:

9. List of any Governmentwide multiple award contracts held (i.e. Oasis, Federal Supply/Professional Services

Schedules, etc.)

10. Size of business pursuant to North American Classification System (NAICS) Code: 336413, Other Aircraft

Parts and Auxiliary Equipment Manufacturing, Size Standard: 1,250 employees.

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Women-Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (provide end date) (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran-Owned Small Business (Yes / No)

• Service-Disabled Veteran-Owned Small Business (Yes / No)

A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Part II. Capability Survey Questions (limit to 7 pages)

1. Describe the capabilities of your company/facility and the nature of the services you provide. Include a description of your staff composition and management structure, highlighting education, training and experience with these types of requirements. Identify any industry and/or DoD recognition and certification received within the past five years.

2. Demonstrate your ability and experience for the same or similar services and/or manufacturing, which your company currently provides (or have provided within the last three years) to the commercial and/or military environment. Include:

a. Contract Number

b. Brief Description of Work Performed

c. Period of Performance

d. Agency/Organization Supported

e. Point of Contact (name and email of Contracting Officer or Program Manager).

3. Describe your company process for maintaining inventory records (Government Furnished Property / Contractor

Acquired Property) and reporting on hand/in work balance and status to your customer.

https://www.naics.com/naics-code-description/?code=336413&v=2022 https://www.naics.com/naics-code-description/?code=336413&v=2022

4. What Quality Management System and process improvement practices does your company employ? Please provide a description of your quality program (ISO 9001, AS9100, etc.)

5. Describe your company’s capabilities for generating, handling, processing and storing classified material and data. If your business or employees conducted or received security protocols audits or inspections (internal and/or external) within the past five years, please provide the rating/results.

6. Commerciality:

a. Are there established catalog or market prices for these types of services?

b. If you offer these services to both the U.S. Government and commercial sources, do the same employees provide the offered services to both U.S. Government and commercial sources?

c. Do you offer these types of services to both entities under similar terms and conditions?

i. If not, briefly describe any differences.

7. Is your company interested in possible subcontracting opportunities? IF so, please describe in detail what part(s) of this requirement your company is capable or interested in performing.

a. If your company cannot provide these services in their entirety, what solution would you offer to the Government to accomplish the tasks your company cannot perform? (examples: partner/subcontract to another vendor(s).

8. Small Business Capabilities:

a. What requirements of this potential contract described above are best suited for small businesses?

b. Detail specific past teaming arrangements, i.e. partnering, joint ventures, etc. Identify ways the

Government can enhance teaming arrangement opportunities.

c. Describe and detail subcontracting opportunities, by function and percentage of contract value that are appropriate for small business concerns.

d. The Government may require the successful offeror to track and report contract dollars awarded to small business which can be attributed directly to this contract award. Could your company track actual contract dollars awarded to Small Business relating exclusively to this effort? This tracking initiative will be in addition to corporate/company-wide small business reporting.

e. From your perspective, what is a reasonable percentage of the 423rd SCMS (Accessories) contract effort that could be subcontracted to small business?

9. Industry Specific Questions:

a. From the list of National Stock Numbers (NSN) and Part Numbers (P/Ns) provided, what NSNs/PNs is your company qualified to perform.

b. From the list of NSNs/PNs, what NSNs/PNs is your company not qualified, but would consider getting qualified for to perform on this IDIQ.

i. Would your company consider getting qualified on NSNs/PNs if the IDIQ had the option for first article testing or an initial production evaluation.

c. Does your company have current capability to access demand data for 423rd SCMS (Accessories) parts? If not, provide details explaining how your company will overcome the inability to access.

d. Does your company have current capability to access repair data for 423rd SCMS (Accessories) and parts?

If not, provide details explaining how your company will overcome the inability to access.

e. Identify and describe risks you perceive on this potential contract for:

Subcontract management

1) Spares support/inventory

2) Supply chain management

3) Configuration management

4) Program management

5) Personnel training

6) Engine support

7) Contract Phase in

10. Contract Specific Questions:

a. Period of Performance. The Government is contemplating a 10 year contract consisting of a five year base and a five year option. There are planned ordering periods within the base and option period for pricing purposes. The Government plans for Offerors to provide ceiling prices that will be maintained on the IDIQ. This means the Offerors proposed price on an order cannot exceed its ceiling price. Hower, the Offeror may propose a lower price on than its ceiling price. There will be increments of time when Offerors can revise their ceiling prices. Price competition will occur on each task order where the price will be established.

1) The Government is considering either a one- or two-year increment for ceiling prices.

What is your company's concerns with a one- or two-year increment?

2) What elements of cost would your company want the ability to revise for ceiling prices, such as labor, material, overhead, G&A, etc.

3) What are your concerns regarding this period of performance?

4) How long is your typical contractual arrangement established with vendors and subcontractors?

5) What length of contract would be preferred to help amortize the cost expended for a spares pool?

b. Contract Transition Period: The Government is contemplating a 120-day contract transition period. How long of a transition period do you think would be adequate for the contract startup?

11. Industry Day:

a. Would your company be interested in attending an industry day? The amount of interested parties will determine if the Government has an industry day.

12. Incentives: As part of our commitment to a mutually beneficial partnership, we’d like to understand your priorities when it comes to incentives. Please provide examples of specific incentive structures or rewards that would be meaningful you.

13. Forecasting and demand: We believe a shared understanding of forecasting and demand is crucial. How can we best capture and utilize your knowledge in our forecasting discussions?

14. Additional Comments:

a. Please provide additional comments you would like the Government to consider as an important factor of this market research survey/RFI.