Request for Information_1.docx

Attachment A: Statement of Work 07/16/2020 Request for Information only

1.0 Background

The Department of the Interior, Bureau of Reclamation at 2800 Cottage Way in Sacramento, California provides a data center for all Interior agencies in the building and surrounding geographic area. The data center's electrical power is supported and backed up by a generator and uninterrupted power supply (UPS). This UPS requires annual and quarterly service, battery replacement and remote monitoring to properly maintain the power system.

2.0 Scope

Guaranteed 4-hour on-site response, 7 days/week, 24 hours/day with call center access or access to engineers.

Includes 100% parts (excluding batteries and air filters and proactive full bank capacitor replacement) coverage.

Includes 100% labor and travel coverage 7 days/week, 24 hours/day.

Includes one Annual Preventive Maintenance scheduled by customer.

Performed by Liebert factory trained Engineers or certified the same.

SERVICE PERFORMED

Part 1 UPS Full Preventive Maintenance Service

Annual Service

1. Perform a temperature check on all breakers, connections, and associated controls. Repair/ report all high temperature areas.

2. Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components. Check air filters for cleanliness.

3. Check module(s) completely for the following (if applicable):

4. Rectifier and inverter snubber boards for discoloration.

5. Power capacitors for swelling or leaking oil.

6. DC capacitor vent caps that have extruded more than 1/8".

7. Record all voltage and current meter readings on the module control cabinet or the system control cabinet.

8. Measure and record harmonic trap filter currents.

9. Check the inverter and rectifier snubbers for burned or broken wires.

10. Check all nuts, bolts, screws, and connectors for tightness and heat discoloration.

11. Check fuses on the DC capacitor deck for continuity (if applicable).

12. With customer approval, perform operational test of the system including unit transfer and battery discharge.

13. Calibrate and record all electronics to system specifications.

14. Install or perform Engineering Field Change Notices (FCN) as necessary.

15. Measure and record all low-voltage power supply levels.

16. Measure and record phase-to-phase input voltage and currents.

17. Review system performance with customer to address any questions and to schedule any repairs.

18. Perform preventative maintenance on maintenance bypass switch annually.

NOTE 1: Preventive Maintenance usually requires a shut-down to ensure electrical connection integrity. NOTE 2: Customer should check air filters monthly for cleanliness and replace as necessary. NOTE 3: Above maintenance does not include System Control Cabinet, Power Tie, Breaker Cabinets, Load Bus Sync or Maintenance Bypass Cabinets.

Battery Inspection Service - Performed During the Annual PM Service

Check integrity of battery cabinet (if applicable). Visual inspection of the battery cabinet and/or room to include: Check for NO-OX grease or oil on all connections (if applicable). Check battery jars tor proper liquid level (if flooded cells). Check for corrosion on all the terminals and cables. Examine the physical cleanliness of the battery room and jars. Measure and record DC bus ripple voltage (if applicable).

Measure and record total battery float voltage.

NOTE: The Battery Inspection Service listed above is only a visual Inspection and Is not Intended to replace a full preventive maintenance program for the battery system.

ENTERPRISE REMOTE MONITORING ESSENTIAL SERVICE

(ALARM NOTIFICATION WITH ESCALATION)

(Part 2)

Includes 24x7 alarm monitoring and email notification via network or dial-up/modem communication. Includes phone escalation based on customer provided procedure.

Includes remote monitoring technical phone support. Includes quarterly electronic alarm summary reports.

Includes labor and parts warranty on Liebert communication devices.

SERVICE PERFORMED

Electronic Alarm Notification (email only) Phone escalation based on customer provided procedure 7x24 alarm monitoring Technical phone support for the Virtual Ntegrity equipment installation, Contract issues, Alarms (clarification, potential causes, nuisance alarms, temporary disable alarm(s), processes, Communication (Modem telephone & Network/Internet) issues, Trouble shooting problems, and Report clarification Site Acceptance Test of the Enterprise Remote Monitoring Service for performance and alarm recognition by the Liebert Virtual Ntegrity System Retrieval of data via customer provided dedicated phone line or Internet Real-time electronic customer notification of alarms per customer completed site survey Quarterly Alarm Activity and Status reports.

At least one communication check performed in a 24-hour period (modem solution) or every 5 minutes for a network communication.

Labor and parts warranty on Liebert communication devices during the contract term: Virtual Ntegrity Gateway, Alarm Concentrator, Open Com EM, Universal Monitor, and Network Interface Cards.

SEALED VRLA BATTERIES SCOPE OF WORK

(Part 4)

Guaranteed 4-hour on-site response, 7 days/week, 24 hours/day with call center access or access to engineers.

Includes parts, labor and battery jars as required (all batteries replaced as needed based on life cycle and/or failure).

Includes battery recycling as required, with documentation meeting EPA requirements. Includes 100% corrective labor and travel coverage 7 days/week, 24 hours/day.

3-Phase UPS includes 3 quarterly and 1 annual PM.

Includes one Annual Preventive Maintenance scheduled by customer. Performed by Liebert factory trained Engineers or certified the same.

SCHEDULED MAINTENANCE PERFORMED

Quarterly Service

1. Inspect the appearance and cleanliness of the battery and the battery room. Clean nornmal cell top dirt accumulation (to be done only with battery offline).

2. Measure and record the total battery float voltage and charging current.

3. Measure and record the overall AC ripple voltage.

4. Measure and record the overall AC ripple current.

5. Visually inspect the jars and covers for cracks and leakage.

6. Visually inspect for evidence of corrosion.

7. Measure and record the ambient temperature.

8. Verify the condition of the ventilation equipment, if applicable.

9. Verify the integrity of the battery rack/cabinet.

10. Measure and record 100% of the cell temperatures.

11. Measure and record the float voltage of all cells.

12. Measure and record all internal impedance readings.

13. Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned.

14. Verify approval for Battery Life program.

Annual Service Includes the Above, Plus

15. Re-tighten all battery connections to the battery manufacturer's specifications.

16. Measure and record all battery connection resistances in micro-ohms, when applicable.

Corrective Maintenance Performed as Required

· Refurbish cell connections as deemed necessary by the detailed inspection report.

INSTALLATION AND SITE REQUIREMENTS

(Part 3)

General Customer Responsibilities:

Cooperation in the completion of a site survey

Installation of Liebert monitoring hardware device(s) including mounting the hardware and wiring from monitored equipment to monitoring devices.

Protected power outlet for monitoring device(s) (protection subject to site configuration)

Provide a primary site contact person responsible for the installation of monitoring /network device(s), development of the alarm notification instructions and contact lists, receiving reports, and authorization of service changes.

Provide a valid e-mail address to vendor receive alarm reports.

Customer shall ensure that the proposed monitored equipment has alarm-based contact closure(s) available, slot to install Liebert Network Interface Card (NIC), or installed and commissioned NIC for any non-Liebert equipment

Liebert Services local sales Rep can help with supplying electrical contractor list

Network/Internet-Based Communication Requirements

Connectivity to the local area network for each monitored device.

Static IP addresses for the Virtual Ntegrity Gateway and all SNMP based devices. TCP port 443 (outbound only) shall be available for monitoring.

A primary site network contact person shall be provided for assigning IP addresses and installation of network drops.

Modem/Dedicated Phone Line-Based Communication

A dedicated DID (Direct Inward Dial) telephone line is required capable of analog modem communication with the ability to dial out to the Enterprise Remote Monitoring toll-free 1-800 telephone number.

A phone line provided by a Local Exchange Carrier is required to avoid the site's phone switch as a possible point of failure. The telephone line shall accept incoming calls as part of the Enterprise Remote Monitoring diagnostic procedure.

Installation Procedure

Customer completes engineering survey indicating equipment type, model, monitoring output(# contacts, non-Liebert equipment alarm information by contact closure, etc.) or Liebert Services performs an engineering site visit (additional fee).

Monitoring device(s) are ordered and sent to the customer site.

Customer completes Customer Survey indicating appropriate electronic alarm notification, IP addresses (if Network solution) and telephone number (if Modem solution).

Customer notifies Liebert Services once wiring and communications installed

Contracted services commissions monitoring device(s) and Virtual Ntegrity database per site survey Performs site acceptance test UPS Full Preventive Maintenance Service

Annual Service

1. Perform a temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature areas.

2. Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components. Check air filters for cleanliness.

3. Check module(s) completely for the following (if applicable):

4. Rectifier and inverter snubber boards for discoloration.

5. Power capacitors for swelling or leaking oil.

6. DC capacitors vent caps that have extruded more than 1/8".

7. Record all voltage and current meter readings on the module control cabinet or the system control cabinet.

8. Measure and record harmonic trap filter currents.

9. Check the inverter and rectifier snubbers for burned or broken wires.

1D. Check all nuts, bolts, screws, and connectors for tightness and heat discoloration.

11. Check fuses on the DC capacitor deck for continuity (if applicable).

12. With customer approval, perform operational test of the system including unit transfer and battery discharge.

13. Calibrate and record all electronics to system specifications.

14. Install or perform Engineering Field Change Notices (FCN) as necessary.

15. Measure and record all low-voltage power supply levels.

16. Measure and record phase-to-phase input voltage and currents.

17. Review system performance with customer to address any questions and to schedule any repairs.

NOTE 1: Preventive Maintenance usually requires a shut-down to ensure electrical connection integrity. NOTE 2: Customer should check air filters monthly for cleanliness and replace as necessary. NOTE 3: Above maintenance does not include System Control Cabinet, Power Tie, Breaker or Cabinets, Load Bus Sync or Maintenance Bypass Cabinets.

Battery Inspection Service - Performed During the Annual PM Service

Check integrity of battery cabinet (if applicable). Visual inspection of the battery cabinet and/or room to include: Check for NO-OX grease or oil on all connections (if applicable). Check battery jars tor proper liquid level (if flooded cells). Check for corrosion on all the terminals and cables. Examine the physical cleanliness of the battery room and jars. Measure and record DC bus ripple voltage (if applicable).

Measure and record total battery float voltage.

NOTE: The Battery Inspection Service listed above is only a visual Inspection and Is not Intended to replace a full preventive maintenance program for the battery system.

Remote Monitoring

· Electronic Alarm Notification (email only)

· Phone escalation based on customer provided procedure

· 7x24 alarm monitoring

· Technical phone support for the Virtual Ntegrity equipment installation, Contract issues, Alarms (clarification, potential causes, nuisance alarms, temporary disable alarm(s), processes, Communication (Modem/telephone & Network/Internet) issues, Troubleshooting problems, and Report clarification

· Site Acceptance Test of the Enterprise Remote Monitoring Service for performance and alarm recognition by the Liebert Virtual Ntegrity System

· Retrieval of data via customer provided dedicated phone line or Internet

· Real-time electronic customer notification of alarms per customer completed site survey

· Quarterly Alarm Activity and Status reports.

· At least one communication check performed in a 24-hour period (modem solution) or every 5 minutes for a network communication.

· Labor and parts warranty on Liebert communication devices during the contract term: Virtual Ntegrity Gateway, Alarm Concentrator, Open Com EM, Universal Monitor, and Network Interface Cards.

Sealed VRLA Batteries

Quarterly Service

1. Inspect the appearance and cleanliness of the battery and the battery room. Clean normal cell top dirt accumulation (to be done only with battery off line).

2. Measure and record the total battery float voltage and charging current.

3. Measure and record the overall AC ripple voltage.

4. Measure and record the overall AC ripple current.

5. Visually inspect the jars and covers for cracks and leakage.

6. Visually inspect for evidence of corrosion.

7. Measure and record the ambient temperature.

8. Verify the condition of the ventilation equipment, if applicable.

9. Verify the integrity of the battery rack/cabinet.

10. Measure and record 100% of the cell temperatures.

11. Measure and record the float voltage of all cells.

12. Measure and record all internal impedance readings.

13. Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned.

14. Verify approval for Battery Life program.

Annual Service Includes the Above, Plus

15. Re-tighten all battery connections to the battery manufacturer's specifications.

16. Measure and record all battery connection resistances in micro-ohms, when applicable.

Corrective Maintenance Performed as Required

· Refurbish cell connections as deemed necessary by the detailed inspection report.

INSTALLATION OF NEW BATTERIES

(Part 5)

Remove and recycle the Current EIGHTY ENERSYS HX400 batteries and replace with EIGHTY NEW ENERSYS HX400 batteries. One string of (40) at a time to be replaced as to keep UPS unit online. A total of two strings. Installation is to be performed on a Saturday and completed in one day Between 7:00am and 5:00pm. To be installed in September 2020.

Tag# 149993 Tag# 149994

3.0 Period of Performance

Base year: 09/26/2020-09/25/2021 Option year one: 09/26/2021-09/25/2022 Option year two: 09/26/2022-09/25/2023 Option year three: 09/26/2023-09/25/2024 Option year four: 09/26/2024-09/25/2025

4.0 Place of performance

The work to be performed under this contract will be performed at: US Bureau of Reclamation 2800 Cottage Way, MP-3100, East Dock-GSA Maintenance-UPS closet Sacramento, CA 92585

5.0 Security

Contractor personnel performing work under this contract needs to be escorted to the work place and keep government personnel apprised of work status, schedule and completion of work.· Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.