Request for Info EOIR FOIA Copying Services UPDATED.pdf

REQUEST FOR INFORMATION (RFI):

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR

PROPOSALS. NO SOLICITATION IS AVAILABLE AT THIS TIME.

REQUIREMENT: Record of Proceeding (ROP) and Freedom of Information Act (FOIA)

Copying Services for the Executive Office for Immigration Review (EOIR)

Issue Date: March 29, 2024

Response Due Date: Responses to the RFI shall be in electronic format and emailed to the

Contracting Officer via e-mail to kimberly.tran@usdoj.gov. All responses must be received no later than April 10, 2024 4:00 PM, Eastern Standard Time. FAILURE TO RESPOND TO

THE QUESTIONS WILL BE DEEMED AS NON-RESPONSIVE.

RFI Purpose:

The Department of Justice’s (DOJ’s) Executive Office for Immigration Review (EOIR) in coordination with DOJ’s Procurement Services Staff, is requesting information to determine whether or not there are qualified sources with the ability to provide the full scope of copying and scanning services for ROP and FOIA primarily used by EOIR. The Department is gathering information as part of the Department’s market research, identifying potential sources, and determining the Department’s procurement strategy regarding a planned solicitation for the ROP and FOIA Copying Services requirement described herein and as described in the draft

Statement of Work (SOW).

BACKGROUND: This Request for Information (RFI) is issued for the purpose of developing a viable solicitation that will best communicate the Government’s requirements to industry.

Response to this RFI is strictly voluntary and will not affect any firm’s ability to submit an offer if, or when, a solicitation is released. This RFI is issued solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government.

Neither unsolicited proposals nor any other kinds of offers will be considered in response to this

RFI. No entitlement to payment by the Government of direct or indirect costs or charges will arise as a result of the submission of information in response to this RFI. Responses to the RFI will not be returned. A response to this RFI is necessary to assist DOJ in determining the potential levels of interest, adequate competition, and technical capability to provide the required services. In addition, this information will also be used to assist DOJ in establishing a basis for developing any subsequent potential subcontract/small business participation plan and/or small business goal percentages.

Responses to this RFI must address the following requirements:

1. A cover sheet which includes:

a. RFI Title;

b. Company’s Name;

c. Address;

d. Name of Point of Contact;

e. Email Address;

mailto:Kimberly.tran@usdoj.gov

f. Phone Number;

g. Unique Entity ID;

h. Business Size;

i. A list of all North American Industry Classification System (NAICS) codes as identified in the vendor’s System for Award Management (SAM) record;

j. If applicable, your GSA or other available Government-wide contract vehicle that is within the scope of this requirement;

2. Vendor responses to the Government’s questions.

REQUIRED QUESTIONS:

Please see the Draft Statement of Work (SOW) for all proposed technical requirements.

1. Please describe your firm’s capacity and experience to manage and perform the requirements presented in the draft SOW, to include the size and complexity of similar services to the Federal Government, agencies of state and local governments, and commercial customers.

2. What existing contract vehicles does your firm utilize for similar projects?

3. Can vendor provide continuous operations between two locations (Government’s site in

Falls Church, Virginia and contractor’s site)?

4. Describe your experience with legal filings?

5. Describe your experience and ability to produce and sustain high volumes of scanned records (i.e. scanned from paper to electronic) within a short turnaround times?

6. Please describe your experience and ability to provide paper copies of scanned records to accommodate workload fluctuations and meet workload demands.

7. If you cannot perform the full scope of the work, will you partner with other firms to perform the work you cannot perform?

REQUEST FOR CAPABILITES STATEMENT: Interested businesses should provide a capability statement to address their ability and experience to perform the tasks associated with the requirements stated above. Submissions should not exceed five pages (one-sided), single spaced, 12-point type with at least a one-inch margin on an 8-1/2” X 11” inch paper. The responses should specifically describe the contractor's ability to meet the requirements outlined in the RFI.

NO HARD COPY or FACSIMILE SUBMISSIONS WILL BE ACCEPTED. Cover letters and extraneous materials (brochures, etc.) will not be considered.

DOJ Point of Contact:

Kimberly Tran Office: (202) 598-6131

Contracting Officer Email: Kimberly.tran@usdoj.gov mailto:Kimberly.tran@usdoj.gov