REQUEST FOR FULL PROPOSAL W9126G262RFP1011.pdf

DEPARTMENT OF THE ARMY

FORT WORTH DISTRICT, CORPS OF ENGINEERS

P. O. BOX 17300

FORT WORTH, TEXAS 76102-0300

20 August 2026

REQUEST FOR FULL PROPOSAL

W9126G262RFP1101

Applicants must be a member in one of the following Cooperative Ecosystem Studies Units Regions:

Californian and Pacific Northwest Regions

Project Title: Naval Base Kitsap-Bremerton Natural Resources Support- Juvenile Salmonid Surveys in Sinclair Inlet, WA

A cooperative agreement is being offered ONLY to members of the Cooperative Ecosystem Studies Units (CESU) Program Region(s) identified above. Award will be made upon mutual agreement and acceptance of the terms and conditions contained in the request for proposal and the recipient’s CESU Joint and Cooperative Agreement (also known as the CESU Master Agreement). Enclosed are the Proposal Instructions, Statement of Objectives, Administrative Information, and General Terms and Conditions.

NOTE: For any Cooperative Agreement entered into in response to this Request for Full Proposal (RFP), a maximum 17.5% indirect cost rate will be paid on work covered by such agreement or any modifications thereto. Unless the agreement specifies otherwise, the basis of direct costs against which the agreement’s indirect cost rate is applied must be either the same base identified in the recipient's federally negotiated indirect cost rate agreement or, if the recipient does not have a federally negotiated indirect cost rate agreement, the Modified Total Direct Cost (MTDC) base.

NOTE: This project will be awarded under the authority of 16 USC 670c-1, Sikes Act.

For projects for the implementation and enforcement of integrated natural resources management plans, priority shall be given to award to Federal and State agencies having responsibility for the conservation or management of fish or wildlife.

Period of Performance. The base period of the agreement will extend approximately 30 months from the date of award (mid-late Sep 2026). Meaningful work must commence by 30 Sep 2026.

The proposal must comply with 2 CFR 200, the terms and conditions of the most recent CESU Cooperative and Joint Venture Agreement, and this request for proposal. Your full proposal should address how you plan to meet the objectives listed; include a detailed budget taking into consideration the magnitude of available funding. The maximum funds available for this requirement’s period of performance is $207,847.00.

Submit the proposal in order for USACE to receive no later than Tuesday, 8 September 2026, prior to Noon Central Time via email to: Agreement Specialist, cheryl.r.vendemia@usace,army.mil and Agreement Project Manager, brian.d.hesford@usace.army.mil.

Reference the RFP number in the email Subject line.

Only the Agreement Specialist or Grants Officer has the authority to extend the proposal due date by written notification to all potential respondents.

Technical questions and/or clarifications shall be submitted in writing via email to the Agreement Specialist and Agreement Project Manager no later than 24 August 2026 prior to Noon, Central Time.

TO BE ELIGIBLE FOR AWARD, THE RECIPIENT AND ANY PROPOSED SUBRECIPIENTS

AND CONTRACT VENDORS MUST HAVE AN ACTIVE NIST SP 800-171 DOD

ASSESSEMENT (PERFORMED WITHIN THE LAST 3 YEARS). Additional details are provided as a separate attachment to this document.

CHERYL R. VENDEMIA

Grants Officer

Enclosures: As stated above

Proposal Instructions

1. Format and Content of Full Proposals

1.1. Proposal submissions will be protected from unauthorized disclosure in accordance with applicable law, and DoD regulations. Respondents are expected to appropriately mark each page of their submission that contains proprietary information. Proposals shall be submitted electronically within the following guidelines:

1.2. Proposal Format:

a. Paper Size- 8.5 x 11-inch paper

b. Font Size- no less than 10-point font

c. Margins- 1 inch

d. Spacing- Single or double-spaced

e. Copies - two electronic copies: one copy in PDF and one copy in MS Word/Excel versions containing all the required sections.

f. Number of Pages - Sections II and III are limited to no more than 25 pages total.

The cover page and table of contents are excluded from the page limitations.

Proposals exceeding the page limit will not be evaluated.

1.3. Proposal Organization: Proposals will consist of four Sections:

Section I Administrative Information, Forms, Certifications, and evidence of compliance with NIST SP-800-171 Assessment (see details below).

Section II Technical Approach

Section III Experience and Qualifications

Section IV Budget

Section I Administrative Information, Forms, Certifications, and NIST SP 800-171 Assessment Compliance: Include the following:

• Title of Project.

• POC information for Grant Administrators, Unique Entity Identifier (UEI), CAGE code, EIN, and the exact name and address as it appears in the System for Award Management (SAM) at www.sam.gov.

• CESU Region (if competed under the CESU program).

• Federal Interagency Committee on Education (FICE) code.

• Identity of Prime Respondent and complete list of subawards/subrecipients* and contract vendors, if applicable. *NOTE-All UEI & CAGE codes must be provided* https://www.sam.gov/

• Evidence of compliance with NIST SP 800-171 Assessment (obtained from the Supplier Performance Risk System) corresponding to CAGE codes for the proposing entity AND all proposed subrecipients and contract vendors.

• Technical Contact (name, address, phone, and e-mail).

• Administrative/Business Contact (name, address, phone, and e-mail).

• Signature Authority. An Official signed document showing who is authorized to sign the agreement and SF 425 (name, title, phone and e-mail).

• Signed copies (in pdf format/hyperlinks are not acceptable) of the SF 424, 424a, 424b and Disclosure of Lobbying Activities (SF-LLL). These forms can be found at:

https://www.grants.gov/forms/forms-repository/sf-424-family (sort on “Agency Owner” scroll down to Grants.gov):

• A copy of your Federal Audit Report (formerly known as A-133 Audit).

Section II Technical Approach: Fully address how you plan to meet each of the project’s tasks and objectives, including the methodology to be used.

Section III Experience and Qualifications: Identify the Principal Investigator/ Field Director and other personnel who will be involved in the project and their experience with similar projects. Identify the magnitude, scope, cost and a point of contact for the awarding agencies.

Section IV Budget: Submit a complete budget which includes all costs broken out for each task and each period of performance. Breakdown further into direct costs (including labor, travel, supplies and equipment, and subcontracts) and indirect costs. Complete and return Price List, if provided with the RFP, and provide a detail cost breakdown in Excel format along with a cost narrative; include applicable cognizant-agency-issued proposal rate agreements/forward pricing rate agreements to support proposed direct costs/fringe rates (excludes CESU indirect rate).

• Labor: Principal Investigator, Student Labor, Technical Support Labor. Include the breakdown of Full Time Equivalent, Part Time Equivalent (of hours), hourly rate(s) and total amounts.

• Fringe: Per cognizant-agency rate agreements/NICRA

• Travel: Travel, if applicable, will be evaluated based on the description of work in the proposal. Itemize all travel costs to support the travel line item on the SF424a.

All travel costs must comply with normal organizational costs as allowed in your organization’s written travel policy (provide a copy of the written travel policy or access to a website with the policy). In the event no written policy exists, all travel costs must comply with the federal Joint Travel Regulations (JTR).

• Supplies and Other Equipment: Include any material and miscellaneous costs associated with the project.

https://www.grants.gov/forms/forms-repository/sf-424-family

• Subawards: If sub-awards are a component of this proposal, include the costs with associated costs per unit of production, as applicable.

• Facilities and Administration Costs (F&A): If applying as a member of a Cooperative Ecosystem Studies Unit (CESU), F&A is limited to 17.5% per signed CESU agreement with Non-Federal Partners. If you are not applying as a CESU member, you must provide a copy of your most recently negotiated indirect rate cost agreement.

2. Evaluation of Full Proposals

2.1. Proposals will be evaluated by a board consisting of one or more people at the installation or receiving activity that are familiar with the project to determine the overall highest rated proposal (technical merit, qualifications, ability to meet program objectives). The criteria to be evaluated are the Technical Approach of the proposed work, the Experience and Qualifications of the team completing the work, and the Budget (Cost) for the work proposed. Technical Approach and Experience and Qualifications will be individually rated, and the proposal will be given an overall rating. The evaluation ratings for the Technical Approach and Experience and Qualifications are considered evenly important. The Budget will be reviewed but not rated.

2.2. Technical Approach will be evaluated for the following elements:

• Goals and Objectives. The proposal clearly demonstrates an understanding of the goals and objectives of the project.

• Methodology. The proposal includes a description of the protocols to be used in conducting the studies or assistance.

• Deliverables. The proposal addresses how data will be handled.

• Schedule and Milestones. The proposal is feasible and contains a reasonable schedule.

2.3. Experience and Qualifications will be evaluated for the following elements:

• Principal Investigator / Field Director. This person must have direct knowledge of project, data analysis and report preparation experience of similar types of projects in this field.

• Experience. Identified experience must show that the proposer has a clear understanding of the requirement and that the proposed approach will meet all the objectives of the SOO effectively and efficiently.

2.4. The budget will be reviewed for costs that are allowable, allocable, and reasonable.

All costs must be listed, justified and be consistent with the SOO. Costs must be provided for each task, for each period of performance as applicable.

2.5. Adjectival Evaluation Ratings: The evaluation factors Technical Approach and Experience and Qualifications will be rated using the following adjectives.

Excellent - Proposal/factor demonstrates thorough and detailed understanding of requirements. Technical approach and capabilities significantly exceed performance and capability standards. Proposal/factor offers one or more strengths. Strengths significantly outweigh weaknesses, if any. The proposal/factor represents a high probability of success with no apparent risk in meeting the Government's requirements.

Good - Proposal/factor demonstrates good understanding of requirements. Technical approach and capabilities exceed performance and capability standards.

Proposal/factor offers one or more strengths. Strengths outweigh any weaknesses.

The proposal/factor represents a strong probability of success with overall low degree of risk in meeting the Government's requirements.

Satisfactory - Proposal/factor demonstrates acceptable understanding of requirements. Technical approach and capabilities meet performance and capability standards. Proposal/factor offers no strengths, or, if there are any strengths, these strengths are offset by weaknesses. The proposal/factor represents a reasonable probability of success with overall moderate degree of risk in meeting the Government's requirements.

Marginal - Proposal/factor demonstrates a limited understanding of requirements.

There exists doubt they meet performance and capability standards necessary for acceptable contract performance. Proposal/factor strengths are outweighed by weaknesses. The proposal/factor represents a low probability of success with overall high degree of risk in meeting the Government's requirements. Proposal/factor might be made satisfactory with additional information and without a major revision of the proposal.

Poor - Proposal/factor demonstrates a lack of understanding of requirements.

Technical approach and capabilities do not meet performance and capability standards necessary for acceptable contract performance. Proposal/factor contains significant weaknesses and/or a deficiency. The proposal/factor represents a very low probability of success with an extremely high degree of risk in meeting the Government's requirements. Proposal/factor could only be made satisfactory with major revision of proposal.

2.6. Additional Evaluation Definitions

Strength - Any aspect of a proposal that, when judged against a stated evaluation criterion, enhances the merit of the proposal or increases the probability of successful performance of the Assistance Award.

Weakness - A flaw in a proposal that increases the risk of unsuccessful Assistance Award performance.

Deficiency - A material failure of a proposal to meet a government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful Assistance Award performance to an unacceptable level.

Uncertainty - Any aspect of the proposal for which the intent of the Offeror is unclear because there may be more than one way to interpret the offer. This item may require further development before a final decision can be made.

3. Fraud Representation: By submission of its proposal or application, the applicant represents that it does not require any of its employees, contractors, or sub-recipients seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting those employees, contractors, or sub- recipients from lawfully reporting that waste, fraud, or abuse to a designated investigative or law enforcement representative of a federal department or agency authorized to receive such information. Note that: (1) the basis for this representation is a prohibition in section 743 of the Financial Services and General Government Appropriations Act, 2015 (Division E of the Consolidated and Further Continuing Appropriations Act, 2015, Pub. L. 113-235) and any successor provision of law on making funds available through grants and cooperative agreements to entities with certain internal confidentiality agreements or statements; and (2) section 743 states that it does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

4. The Government reserves the right to reject the proposal and make no award.

5. The established CESU indirect rate is a maximum of 17.5% to be paid on work covered by such agreement or any modifications thereto. Unless the agreement specifies otherwise, the basis of direct costs against which the agreement’s indirect cost rate is applied must be either the same base identified in the recipient's federally negotiated indirect cost rate agreement or, if the recipient does not have a federally negotiated indirect cost rate agreement, the Modified Total Direct Cost (MTDC) base.

End of Proposal Instructions

STATEMENT OF OBJECTIVES

Naval Base Kitsap-Bremerton Natural Resources Support- Juvenile Salmonid Surveys in Sinclair Inlet, WA

Cooperative Ecosystems Studies Unit (CESU) Cooperative Agreement

1.0 PURPOSE

1.1 The Naval Base Kitsap (NBK) environmental program ensures military mission activities are conducted in compliance with all applicable environmental laws, regulations and policies within its Area of Responsibility (including NBK Bremerton). Article I B of the applicable Cooperative Ecosystem Studies Unit (CESU) Cooperative and Joint Venture Agreement states the objectives of the CESU are to: provide research, technical assistance and education to federal land management, environmental and research agencies and their potential partners; develop a program of research, technical assistance and education that involves the biological, physical, social, and cultural sciences needed to address resource issues and interdisciplinary problem-solving at multiple scales and in an ecosystem context at the local, regional, and national level;

and place special emphasis on the working collaboration among federal agencies and universities and their related partner institutions.

1.2 The work involves travel to Sinclar Inlet, WA on multiple occasions to conduct salmonid surveys and collect data. Naval Base Kitsap-Bremerton and the Puget Sound Naval Shipyard (PSNS) are located on the northern shoreline of Sinclair Inlet. The juvenile salmonid surveys in Sinclair Inlet will support updating baseline data in the Naval Base Kitsap (NBK) Integrated Natural Resource Management Plan (INRMP) and will be used to support future Endangered Species Act (ESA) Section 7 consultation for future in-water construction at PSNS.

2.0 AUTHORITY

2.1 This cooperative agreement will be awarded using the following authority:

• 16 USC 670c-1 – Sikes Act

In agreement with the above stated goals, the recipient agrees to provide the necessary personnel, equipment, and materials required to implement, activities to support the installation’s commitment toward environmental stewardship to manage natural and cultural resources in a responsible way that has the least impact on military missions and is beneficial to the region. In addition, the activities performed by the recipient must be completed in a manner conducive to guidelines outlined in the Endangered Species Act (16 USC 1531 et seq.), the National Environmental Policy Act (42 U.S.C. 4321 et seq.), and any other applicable regulatory guidelines. In general, cooperative agreements must carry out a public purpose of support or stimulation; however, under the authority of the Sikes Act (16 USC 670c-1 (c) (2)), notwithstanding chapter 63 of Title 31 (31 U.S.C. § 6301 et seq), a cooperative agreement under this section may be used to acquire property or services for the direct benefit or use of the United States Government.

2.2 In accordance with section 6305 – Using cooperative agreements of the Federal Grant and Cooperative Agreements Act of 1977 (31 U.S.C. § 6301 et seq.), all CESU projects must carry out a public purpose of support or stimulation, instead of acquiring goods or services for the exclusive direct benefit of the United States Government.

Examples of carrying out a public purpose may include, but are not limited to, the following:

• Project results are made available to a wide audience (including nonfederal entities)

• Project results/outputs add to the scientific literature/knowledge base, with applicability and utility beyond the scope of the project footprint/study area

• Academic and other nonfederal partner institutions (and their personnel) gain professional experience, increase knowledge, and develop skills and abilities

• Students benefit from direct interaction with federal scientists, program and technical staff, and field unit managers

2.2.1 Gold Standard Science

• Data collection, analysis, and final reporting of this project will be in accordance with EO 14303 “Restoring Gold Standard Science” and National Science and Technology Memorandum (NSTM)-1, Guidance for Gold Standard Science. Where appropriate and applicable the government and the recipient will ensure that the nine key tenets are addressed during the period of performance and in any final reports/peer-reviewed publications.

2.3 In accordance with section 6305 – Using cooperative agreements of the Federal Grant and Cooperative Agreements Act of 1977 (31 U.S.C. § 6301 et seq.), substantial involvement is expected between the Department of Defense and the recipient when carrying out the activity contemplated by the cooperative agreement.

The installation further (hence DoW) agrees to provide substantial involvement as directed under the appropriate master agreement to include, but are not limited to, the following:

• NBK Bremerton and Naval Facilities Engineering Systems Command Northwest (NAVFAC NW) staff are involved in development of study methodology, data gathering, analysis, and/or report writing.

• NBK Bremerton and NAVFAC NW staff actively participate and collaborate in carrying out the project plan of work, reviews and approves activities, helps train or select project staff or trainees.

3.0 DESCRIPTION OF OBJECTIVES

3.1 Project coordination, planning, and management

The Recipient will schedule a kick-off meeting on MS Teams and any other needed coordination meetings; prepare plan of action and milestones (POAM) to be discussed during the kick-off meeting; schedule and coordinate field activities with the appropriate Navy personnel; and send monthly emails to the Navy Project Manager

(PM), the USACE PM and NBK Bremerton Natural Resources Manager (NRM) during the field season, summarizing field efforts and a general description of results from fieldwork. Progress reports will also include the following: a. any problems encountered,

b. proposed solutions to the problems with estimated schedule impacts, and c. an update to the schedule or study plan if ordered by the Navy through coordination with the Recipient. The POAM will provide a schedule for all project tasks to include start and end dates. In addition, the Recipient will provide all information necessary to obtain security badges for all personnel and vehicles requiring access to NBK Bremerton. The Recipient will submit the information necessary to obtain the security badges at least three weeks in advance of required access.

3.2 Sinclair Inlet Juvenile Salmonid Surveys

Nearshore marine fish surveys will follow methodology for boat-based beach seines from Fresh et al. (2006), which characterized juvenile salmonid use of Sinclair Inlet. Methodology and timing should focus on targeting sub-yearling juvenile Chinook salmon. Methods shall follow those from Fresh et al. (2006). Survey locations will be a subset of those from the Fresh et al. (2006) study and will be selected in coordination with the Navy PM and NBK Bremerton NRM. A subset of tagged juvenile Chinook (up to 10 percent) caught in beach seines will be collected, frozen, and then transferred to the Navy at the end of each sampling season. The Recipient is responsible for obtaining scientific collection permits for the activities described under this task.

3.3 Reporting and Final Deliverables

The results of the surveys will be included in a final report. The report should also include a comparison with the Fresh et al. (2006) study. The report should include:

• Names of investigators

• Methodology employed in the surveys

• A description of the beach seine sites and dates surveyed, including a study area map.

• A description of the fish species composition along the Sinclair Inlet shoreline.

• A quantitative assessment of spatial and temporal patterns of juvenile salmonid presence in Sinclair Inlet spanning two outmigration seasons.

• An assessment of the proportion of fish that were wild or hatchery reared

(tagged).

• The number of tagged juvenile Chinook that were collected.

• Presence and abundance of ESA-listed fish species.

• A geo‐referenced database that contains data, maps, and figures, and GPS coordinates of beach seine locations.

• Geo-referenced photos of species of interest.

4.0 QUALIFICATIONS

• Survey personnel must be able to identify fish species native to Puget Sound and must be able to identify juvenile salmonids to species. Preferably, all surveyors have experience identifying fish species in the Puget Sound.

• All survey personnel must be able to pass a background check to gain site access.

5.0 GOVERNMENT FURNISHED MATERIALS OR PROPERTY

5.1 Physical Data: The Navy can provide GIS data for the facility and natural resources if a non-disclosure agreement is signed.

5.2 Facility: The Navy will provide access to the facility for Recipient personnel who obtain badges.

5.3 Equipment: The Recipient shall purchase a T-wand for scanning coded wire tags which will be considered Government Property and will be returned to the Navy PM at the end of the period of performance.

Government furnished materials or property is governed by 2 C.F.R. Part 200.312 which states that a) Title to federally owned property remains vested in the Federal government. The non-Federal entity must submit annually an inventory listing of federally owned property in its custody to the Federal awarding agency. Upon completion of the Federal award or when the property is no longer needed, the non- Federal entity must return the property to the Federal awarding agency for further Federal agency utilization.

6.0 BASE PERIOD and FOLLOW-ON PERIODS

The anticipated period of performance is 30 months for two field seasons data analysis and reporting; there are no planned follow-on periods.

7.0 PERIOD OF PERFORMANCE

7.1 One (1) Base Period - 30 months from the date of award.

The 30-month period of performance will start with project planning beginning after award/late summer of 2026, with fieldwork taking place between February and June of 2027 and 2028, with additional time for completion of data analysis and reporting.

8.0 COORDINATION

USACE Project Manager – Brian Hesford Brian.d.hesford@usace.army.mil 402-200-8268

Navy Project Manager – Lauren Arkoosh lauren.h.arkoosh.civ@us.navy.mil (360)-994-0596

NBK Bremerton Natural Resources Manager – Nicholas Weatherly nicholas.s.weatherly.civ@us.navy.mil 360-476-6691

9.0 POST AWARD REQUIREMENTS & INVOICE PROCESSES

Payment Requests and Progress Reports (Invoice Package) - Submit Payment Request and additional required documents to: swf-cesu-invoice@usace.army.mil. Carbon Copy the assigned Navy Project Manager as well as your organization’s point of contacts (POCs) for the additional required documents and for delinquent accounts.

mailto:Brian.d.hesford@usace.army.mil mailto:lauren.h.arkoosh.civ@us.navy.mil mailto:nicholas.s.weatherly.civ@us.navy.mil mailto:swf-cesu-invoice@usace.army.mil

Frequency: Quarterly plus 30-day grace period (except for the final invoice package noted below). If the coverage dates are not quarterly or preapproved by the PM (or the first/last submittal), the invoice package will be rejected.

Quarters Invoice pkgs due No Later Than:

Q1: Oct-Dec Q1: 31 Jan Q2: Jan-Mar Q2: 30 Apr Q3: Apr-Jun Q3: 30 Jul Q4: Jul-Sep Q4: 31 Oct

Payment Requests must be submitted on form SF270 Request for Advance or Reimbursement with the accompanying Standard Form-Performance Progress Report (SF-PPR), otherwise the SF270 will be rejected.

SF270 Request for Advance or Reimbursement

Block 9, Recipient Organization. For successful set up of Electronic Transfer of Funds (EFT), the Recipient’s name and address shall reflect the exact name and physical address that appears in the System for Award Management (SAM), https://sam.gov/.

Blocks 11, (a), (b), & (c) are for the description of funds. Preferred description is:

CLIN/POP Type, POP start and end dates, amount awarded (see example below); at minimum include the CLIN. If the description or the minimum CLIN information is missing, the SF270 and SF-PPR will be rejected.

Example:

CLIN 0001 / Base

22SEP2026 – 21SEP2027

$100,000.00

Funding must be separated as specified on the Award document. Sub-CLINs that specify “for funding only” (e.g., numbered 000101, 000102, etc.) may be rolled into the primary CLIN (e.g., 0001) unless otherwise instructed. All others required PM approval.

The SF270 may have multiple pages. An SF270 in Excel format may be requested at:

swf-cesu-invoice@usace.army.mil, however, must be submitted in pdf format otherwise will be rejected.

SF-PPR Standard Form-Performance Progress Report: The Recipient shall tailor the SF-PPR to include, at minimum, the following information:

• Separate details by CLIN as applicable

• Achievements (must detail work during quarter associated with the invoice)

• Percent Completion

• Project Status

• Problems encountered and impact of activities and personnel on schedule.

• Anticipated work in next reporting period.

If the SF-PPR is incomplete, the SF-PPR and SF270 will be rejected.

https://sam.gov/

A tailored SF-PPR form may be requested at: swf-cesu-invoice@usace.army.mil.

The Final invoice package is due no later than 90 days from final (funded/exercised) POP end date and must include the following documents: If any of the required information below is missing, the final invoice package will be rejected.

Final SF270

SF-PPR

Final SF425

DD882

SF428 plus attachment B (C&S if applicable)

SF298

Final Report Forms may be requested from the district office at swf-cesu-invoice@usace.army.mil or found at: https://www.grants.gov/forms.

9.1 DELIVERABLES

• Meeting minutes for kick-off or any other key meetings.

• Field Data and Photos. The Recipient will provide all files associated with final approved documents to the Navy PM in native file format (including raw data, photos, figures, and references).

• Progress Reports—One (1) typed letter report describing progress on the project.

The report shall be due as of the last day of the third month (quarterly) and shall be transmitted via electronic mail, facsimile, or regular mail NLT the 10th calendar day following the end of the reporting period. Invoices for partial payment shall be submitted to coincide with receipt of the quarterly progress reports. No partial payment will be approved unless the government has received all progress reports which are due.

• GIS Files. The Recipient will develop geospatial data files and products, as necessary, to help perform and document the above tasks. All geospatial data shall meet the electronic data deliverable specifications of the Navy GeoReadiness Center. Specifications will be provided to the project PM by the Navy PM. All geospatial data will be provided to the Navy PM in native file format including associated metadata (e.g., shapefile, geodatabase, Excel, Access). This includes all generated electronic files and appropriate references for, or links to, accessible GIS base layers of third parties used to create any printed or electronic map, so that NAVFAC NW has the capability to open and manipulate any geospatial feature.

• Draft Final Project Report. One (1) MSWord file of a draft final report should be submitted no later than one month before end of the project. At a minimum, the report shall contain an introduction section, and one section for each Task identified in your proposal. For each Task, the report shall summarize work accomplished for the Task. Reports will include summary statistics of the data collected as well as graphics as visual aids to interpret and summarize data, as appropriate. All reports shall state on the cover page “Funded by U.S. Navy under funding document #X”, mailto:swf-cesu-invoice@usace.army.mil https://www.grants.gov/forms and shall include a suggested citation. Navy staff will review and provide comments, if any, within fifteen (15) calendar days after receipt. Must provide an electronic copy to the Navy PM at the time this document is submitted to the NBK Bremerton NRM.

• Final Project Report. One (1) MSWord file and one (1) PDF of the final report, incorporating Navy review comments on the draft, if any, shall be submitted no later than fifteen (15) days after receipt of the Navy comments. Must provide an electronic copy to the Navy PM at the time this document is submitted to the NBK Bremerton

NRM.

• All submittals/deliverables are expected to be of the highest professional quality and will be rejected if any of the following exists:

o The document has considerable typographical errors, spelling, or grammar mistakes.

o Results and discussion are not tied directly to the goal and objectives outlined in this agreement.

o The document is not organized in a manner that flows well.

o The document does not provide appropriate context, background, literature review, and comparison to other relevant studies, locations, and similar species.

o The document is not fully formatted. Necessary components include functional table of content links, consistent fonts/styles throughout document, accurate page numbers, accurate and complete stand-alone appendices (if applicable), accurate and functional figure titles, table titles, section headers, and table of contents.

o Abbreviations and acronyms are not consistent throughout each submitted document.

• Confidentiality. The Recipient shall not respond to any inquiries about this project from the news media, non-governmental organizations, and/or other persons during the term of this agreement unless the agency has first consulted with the Navy. All inquiries shall be directed to the NSE Public Affairs Officer and the Navy PM. All maps and photographs produced in relation to this project must be approved by the NSE Public Affairs Officer before being released to the public, including, but not limited to, scientific presentations and publications.

10.0 This cooperative agreement may be administered through a CESU only upon mutual agreement and official authorization by both parties of the acceptance of the application of the CESU Network IDC rate (17.5%).

Any resulting cooperative agreement will be subject to and Recipient shall comply with 2 CFR 200.313 “Equipment”, 200.314 “Supplies”, and 200.315 “Intangible Property” which includes use of research data.

GRANTS OFFICER STATEMENT:

Only a Grants Officer has the authority to issue modifications or otherwise change the terms and conditions of this Cooperative Agreement. If an individual other than the Grants Officer attempts to make changes to the terms and conditions of this Cooperative Agreement the Recipient shall not proceed with the change and shall immediately notify the Grants Officer.

MODIFICATIONS TO THIS AGREEMENT:

Modifications to this agreement may be proposed by either party. Neither party shall implement a change until the change has been negotiated and approved by the Government’s Grants Officer. The recipient shall submit requests to change the agreement to the Program Manager at least 30 calendar days before the desired effective date. Only the Grants Officer has the authority to act on behalf of the Government to modify this agreement.

Bilateral Modifications: Bilateral modifications may be issued by the Grants Officer for any changes to the Scope of Work, any decrease in funds or increase in funds due to a change in the Scope of Work, and any termination or cancellation of the agreement. Bilateral modifications require the signatures of an authorized representative of the Recipient and the Grants Officer.

Unilateral Modifications: The Government may implement administrative changes to this agreement as a unilateral modification. For the purposes of this agreement, administrative changes include a change in paying office, change in appropriation data, change in phone number of POC, changes in the Grants Officer, points of contact specified for the Federal Government or recipient, changes in address or phone numbers or email addresses, corrections of obvious typographical or calculation errors, or changes that are mutually agreed to by the recipient and the Grants Officer and supported by other documentation. The Grants Officer may also make unilateral changes to exercise pre-negotiated options which do not change the cost or scope of work previously accepted. Unilateral modifications require the signature of the Grants Officer only.

Administrative Information

DIVISION III: General Terms and Conditions

A. Preamble

(a) Table of contents. The following General Terms and Conditions are incorporated either in full text or by reference (as identified) into this agreement. The terms and conditions provided in full text describe required activities for the implementation of the CA by the recipient and special attention should be paid to these provisions. Additional requirements are included in the provisions that are incorporated by reference and these provisions will be used when the described circumstances arise.

A copy of all the terms and conditions in full text current at the date of cooperative agreement award can be obtained from e-cfr at https://www.ecfr.gov/current/title-2/subtitle-B/chapter-XI/subchapter- D/part-1128/appendix-Appendix%20A%20to%20Part%201128, or upon request from the Grants Officer.

SUBDIVISION B: GENERAL TERMS AND CONDITIONS FOR ADMINISTRATIVE

REQUIREMENTS

FMS Article I. Financial Management System Standard

FMS Article II. Payments

FMS Article III. Allowable Costs, Period of Availability of Funds, and Fee or Profit

FMS Article IV. Revision of Budget and Program Plans

FMS Article V. Non-Federal Audits

FMS Article VI. Cost Sharing or Matching

FMS Article VII. Program Income

PROP Article I. Title to Property

PROP Article II. Property Management System

PROP Article III. Use and Disposition of Real Property

PROP Article IV. Use and Disposition of Equipment and Supplies

PROP Article V. Use and Disposition of Federally Owned Property

PROP Article VI. Intangible Property

PROC Article I. Procurement Standards for States

PROC Article II. Procurement Standards for Institutions of Higher Education, Nonprofit Organizations, Local Governments, and Indian Tribes

PROC Article III. Contract Provisions for Recipient Procurements

REP Article I. Performance Management, Monitoring, and Reporting

REP Article II. Financial Reporting

REP Article III. Reporting on Property

REP Article IV. Reporting on Subawards and Executive Compensation

OAR Article I. Submitting and Maintaining Recipient Information

OAR Article II. Records Retention and Access

OAR Article III. Remedies and Termination

OAR Article IV. Claims, Disputes, and Appeals

OAR Article V. Collection of Amounts Due

OAR Article VI. Closeout

OAR Article VII. Post-Closeout Adjustments and Continuing Responsibilities

SUB Article I. Distinguishing Subawards and Procurements

SUBDIVISION C – GENERAL TERMS AND CONDITIONS FOR NATIONAL POLICY

REQUIREMENTS

NP Article I. Nondiscrimination national policy requirements

NP Article II. Environmental national policy requirements

NP Article III. National policy requirements concerning live organisms

NP Article IV. Other National Policy Requirements

(b) Scope. All the terms and conditions apply to this Cooperative Agreement unless identified as “(Reserved)”.

(c) Effective date. 17January 2023

(d) English language. In accordance with 2 CFR 200.111(b) the recipient offeror must translate any of the award content (including attachments to it and any material incorporated into the award by reference) into another language to the extent that the recipient's compliance with the award's terms and conditions depends upon a significant number of its employees who are not fluent in English being able to read and comprehend that content. If the recipient does translate any award content into another language, either as required by paragraph (d)(1) of this section or at its own initiative, the original award content in the English language will take precedence in the event of an inconsistency between the award requirements in the English and translated versions.

(e) Plain language.

FMS (Financial Management System)

PROP (Property)

PROC (Procurement)

REP (Reporting)

OAR (Other Administrative Requirements)

SUB (Subawards)

NB (National Policy)

B. Administrative Requirements

Financial and Program Management System Standards (FMS) (2 CFR 1128)

FMS Article I. Financial Management System Standards. (DECEMBER 2014)

Section A. System Standard for States: As a State, you must expend and account for funds under this award in accordance with:

1. Applicable State laws; and

2. To the extent they comply with the requirements of Section B of this Article, your procedures for expending and accounting for your own State funds.

Section B. System standards for all recipients. Your financial management system must provide for:

1. Inclusion, in your accounts, of the following information about each DoD grant or cooperative agreement that you receive:

a. That you received the award from DoD;

b. The number and title listed in the Catalog of Federal Domestic Assistance for the DoD program under which the award was made;

c. The DoD award number; and

d. The year (your fiscal year) in which you received the award.

2. Accurate, current, and complete disclosure of the financial results of the award needed to comply with financial and programmatic reporting requirements that are specified in REP Articles I and II of these general terms and conditions, as supplemented by any award-specific terms and conditions of this award concerning reporting requirements. If you are asked at any time under this award to report financial information on an accrual basis, you:

a. Need not establish an accrual accounting system if you maintain your records on a different basis; and

b. May develop the accrual data based on an analysis of the data you have on hand.

3. Records that identify adequately the sources of funds for all activities funded by DoD awards, including any required cost sharing or matching, and the application of those funds. This includes funding authorizations; your obligations and expenditures of the funds; unobligated balances;

property and other assets under the award; program income; and interest.

4. Effective control over, and accountability for, all funds, property, and other assets under this award. You must adequately safeguard all assets and ensure they are used solely for authorized purposes (see Section C of this article for additional requirements concerning internal controls).

5. Comparison of expenditures under this award for project or program purposes with amounts in the approved budget for those purposes.

6. The ability to relate financial data to performance accomplishments under this award if you are required to do so by the programmatic reporting requirements in REP Article I of these general terms and conditions, as supplemented by any award- specific terms and conditions of this award concerning reporting requirements.

7. Written procedures:

a. To implement requirements specified in FMS Article II, "Payments;"

b. For determining the allowability of costs, which for this award are determined in accordance with FMS Article 111, "Allowable costs, period of availability of funds, and fee or profit," of these general terms and conditions, as supplemented by any award- specific terms and conditions of this award that relate to allowability of costs.

Section C. Internal controls. Your system of internal controls must conform to OMB guidance in 2 CFR 200.303. With respect to paragraph (e) of 2 CFR 200.303, your internal control system must include measures to safeguard any information that Federal statute, Executive order, or regulation requires to be protected (e.g., personally identifiable or export-controlled information), whether generated under the award or provided to you and identified as being subject to protection.

FMS Article II. Payments (December 2014)

1. Frequency of requests. You may request payments as often as you wish unless you have been granted a waiver from requirements to receive payments by electronic funds transfer (EFT). If you have been granted a waiver from EFT requirements, the award-specific terms and conditions of this award specify the frequency with which you may submit payment requests.

2. Withholding of payments. We will withhold payments for allowable costs under the award at any time during the period of performance only if one or more of the following applies:

a. We suspend either payments or the award, or disallow otherwise allowable costs, as a remedy under OAR Article Ill due to your material failure to comply with Federal statutes, regulations, or the terms and conditions of this award. If we suspend payments and not the award, we will release withheld payments upon your subsequent compliance. If we suspend the award, then amounts of payments are subject to adjustment in accordance with the terms and conditions of OAR Article Ill.

b. You are delinquent in a debt to the United States as defined in OMB Circular A-129, "Policies for Federal Credit Programs and Non-Tax Receivables," in which case we may, after reasonable notice, inform you that we will not make any further payments for costs you incurred after a specified date until you correct the conditions or liquidate the indebtedness to the Federal Government.

c. The award-specific terms and conditions of this award include additional requirements that provide for withholding of payments based on conditions identified during our pre-award risk evaluation, in which case you should have been notified about the nature of those conditions and the actions needed to remove the additional requirements.

3. Depository requirements.

a. There are no eligibility requirements for depositories you use for funds you receive under this award.

b. You are not required to deposit funds you receive under this award in a depository account separate from accounts in which you deposit other funds. However, FMS Article I requires that you be able to account for the receipt, obligation, and expenditure of all funds under this award.

c. You must deposit any advance payments of funds you receive under this award in insured accounts whenever possible and, unless any of the following apply, you must deposit them in interest-bearing accounts:

i. You receive a total of less than $120,000 per year under Federal grants and cooperative agreements.

ii. You would not expect the best reasonably available interest-bearing account to earn interest in excess of $500 per year on your cash balances of advance payments under Federal grants and cooperative agreements.

iii. The best reasonably available interest-bearing account would require you to maintain an average or minimum balance higher than it would be feasible for you to do within your expected Federal and non-Federal cash balances.

iv. A foreign government or banking system precludes your use of interest-bearing accounts.

d. You may retain for administrative expenses up to $500 per year of interest that you earn in the aggregate on advance payments you receive under this award and other Federal grants and cooperative agreements. You must remit annually the rest of the interest to the Department of Health and Human Services, Payment Management System, using the procedures set forth in OMB guidance in 2 CFR 200.305(b)(9).

Section C. Electronic funds transfer and other payment procedural instructions or information.

1. Electronic funds transfer. Unless the award-specific terms and conditions of this award provide otherwise, you will receive payments under this award by electronic funds transfer.

2. [Reserved)

FMS Article IV. Revision of Budget and Program Plans {DECEMBER 2014)

Section A. Approved budget. The approved budget of this award:

1. Is the most recent version of the budget that you submitted, and we approved (either at the time of the initial award or a more recent amendment), to summarize planned expenditures for project or program purposes.

2. Includes all Federal funding that we make available to you under this award to use for project or program purposes and any cost sharing or matching that you are required to provide under this award for those same purposes

Section B. Revisions requiring prior approval.

1. Non-construction activities. You must request prior approval from us for any of the following program or budget revisions in non- construction activities:

a. A change in the scope or objective of the project or program under this award, even if there is no associated budget revision that requires our prior approval.

b. A change in a key person identified in the award cover pages.

c. The approved principal investigator's or project director's disengagement from the project for more than three months, or a 25 percent reduction in his or her time devoted to the project.

d. The inclusion of direct costs that require prior approval in accordance with the applicable cost principles, as identified in FMS Article Ill.

e. The transfer to other categories of expense of funds included in the approved budget for participant support costs, as defined at 2 CFR 200.75.

f. A subaward to another entity under which it will perform a portion of the substantive project or program under the award, if it was not included in the approved budget. This does not apply to your contracts for acquisition of supplies, equipment, or general support services you need to carry out the project or program.

g. Any change in the cost sharing or matching you provide under the award, as included in the approved budget, for which FMS Article VI requires prior approval.

h. A transfer of funds among direct cost categories or programs, functions, and activities, if the Federal share of the total value for your award exceeds the simplified acquisition threshold and the cumulative amount of the transfers exceeds or is expected to exceed 10 percent of the approved budget.

i. The need arises for additional Federal funds to complete the project or program.

2. Construction activities. You must request prior approval from us for any of the following program or budget revisions in construction activities:

a. A change in the scope or objective of the project or program under this award, even if there is no associated budget revision that requires our prior approval.

b. The need arises for additional Federal funds to complete the project or program.

c. The inclusion of direct costs that require prior approval in accordance with the applicable cost principles, as identified in FMS Article Ill.

3. Funding transfers between construction and non-construction activities.

Section C. Pre-award costs, carry forward of unobligated balances, and one-time no-cost extensions. You are authorized, without requesting prior approval from us, to:

1. Charge to this award after you receive it pre-award costs that you incurred, at your own risk, up to 90 calendar days before the start date of the period of performance, as long as they are costs that would be allowable charges to the project or program under the terms and…