REQUEST FOR BID _ SUBMERSIBLE SEWAGE PUMPS FO.pdf

INVITATION TO BID

April 28, 2026

The City of Bainbridge will receive sealed bids for Two (2) New Submersible Sewage Pumps for Columbia Street

Lift Station, as described in the attached specifications until Thursday, June 04, 2026, at 11:00A.M. Eastern

Standard Time and will be opened publicly and read aloud. Prices quoted must include all delivery charges to

Bainbridge, Georgia.

Bids shall be addressed to the attention of Brenda Strickland, Purchasing Agent, City of Bainbridge, (Us Postal

Service) P.O. Box 158 (Zip Code 39818), (Courier Service/Hand Delivered) 1501 Pierce Street (Zip Code 39817), Bainbridge, Georgia and plainly marked on the outside of the envelope “SEALED BID FOR PUMPS”. We will not accept any bid unless it is plainly marked on the outside of the envelope as requested.

Bidders must complete all blanks on the enclosed Bid Form and Bid Specifications, or the bid may be subject to rejection. No bid will be entertained unless it is prepared upon the City of Bainbridge Bid form and signed in ink by an official of the company submitting the proposal.

All prices quoted shall be firm for a period of 60 days from bid opening. The City of Bainbridge requires a minimum of 30 days to make payment to successful vendor after receipt of goods. However, cash discounts for early payment will be taken into consideration. If such a discount is available, please note this in your bid proposal.

The City of Bainbridge reserves the right to accept or reject any part of or all bids, and to waive technicalities or formalities in bidding, and to accept the bid deemed to be in the best interest of the City.

Local Procurement Preference: A local procurement of 2% for qualifying Decatur-County Businesses will be permitted when evaluating bids for supplies, equipment, materials and personal services that are not a part of a construction project.

We welcome your proposal.

Sincerely, Enclosures: Bid Form (2 pages) Brenda Strickland

Specifications (3 pages) Purchasing Agent

BID FORM

City of Bainbridge, Georgia Pumps for Columbia Lift Station

Please quote lowest price at which you will furnish the following:

Bidders must complete all blanks on this Bid Form, or the bid may be subject to rejection.

QUANTITY DESCRIPTION UNIT PRICE TOTAL BID PRICE

2 Each New WILO-EMU Model #FA 16.66E Pump, 1100 GPM at 109’ of T.D.H. with 33’ power cable. The motor is to be air-filled 56 H.P., 1740 R.P.M., 460 volts, 3 phase, 60 hertz. The pumps shall be Class F insulation, NEMA B design explosion proof for wet pit insulation.

(NO SUBSTITUTIONS) $_______________ $______________

2 Each New Moisture Senso and Cable $_______________ $______________

2 Each New Thermal Sensor and Cable $_______________ $______________

4 Each New 36 SS Lift Chain, 5/16” x 27’ with grab link $_______________ $______________

GRAND TOTAL $______________

ALL DELIVERY CHARGES INCLUDED IN PRICE

The city already has the WILO 6” HD Discharge Base Elbow Kit (DN1502/2RK) Coupling, Upper Bracket, 2”

Stainless Steel Rails, and controls.

EXECUTION:

The manufacturer or supplier shall provide the services of a factory-trained representative for a minimum period of one day to provide initial startup of the pumps and to instruct the owner’s operating personnel in the operation and maintenance of the pumps provided by them.

If awarded bid, a cash discount of _______________ will be allowed on Bid Price if paid within _______________ after the City of Bainbridge is in receipt of the Unit.

Equipment of the same make and model has been furnished to: (List three Cities or Counties and give length of time in service at each location. Include phone numbers and contact person.) If available, list Cities or Counties in Georgia.

1. ________________________________________________________________________________________

2. ________________________________________________________________________________________

3. ________________________________________________________________________________________

AUTHORIZED SIGNATURE: ____________________________________________________________________

DELIVERY: If awarded bid, the pumps and supplies will be completely assembled, adjusted, serviced, and delivered to the City of Bainbridge in a fully operational condition ready for use by the City of Bainbridge within no more than ________________________ days after the order is placed.

(Be specific, do not estimate)

Exceptions to specifications: ___________________________________________________________________

The manufacturer or supplier shall provide the services of a factory-trained representative for a minimum period of one day to provide initial startup of the pumps and to instruct the owner’s operating personnel in the operation and maintenance of the pumps provided by them.

The above in accordance with Specifications and Invitation to Bid dated April 28, 2026.

The undersigned certifies that the bid invitation and specifications have been reviewed; and understands that once the bid opening begins, a bid cannot be withdrawn for modifications.

FIRM NAME: _______________________________________________________________________________

ADDRESS: _________________________________________________________________________________

_________________________________________________ ZIP ____________________________

NAME AND TITLE OF PERSON SUBMITTING BID (Please Type or Print Legibly):

TELEPHONE: ______________________________________________________________________________

DATE: ____________________________________________________________________________________

EVERIFY #: ________________________________________________________________________________

EMAIL: ___________________________________________________________________________________

AUTHORIZED SIGNATURE: ____________________________________________________________________

THIS IS NOT A PURCHASE ORDER

SPECIFICATIONS: SUBMERSIBLE SEWAGE PUMPS

SUBMITTALS

Product Data

Performance data including pump curves and motor data

Submit manufacturer’s technical data

Typical installation guides, technical manuals, parts list, printed warranty, manufacturer’s standard recommended start-up report form, and all other information necessary to enable the engineer to determine whether the proposed equipment meets the specified requirements.

W-9 Form

Signed E-Verify sheet attached

SUBMISSION REQUIREMENTS

The City reserves the right to establish any and all elements or terms of this procurement process. All bids submitted shall be binding upon each bidder’s team if accepted by the City.

BIDS DELIVERED VERBALLY OR BY ELECTRONIC MEANS, SUCH AS FACSIMILE AND E-MAIL, AR NOT ALLOWED.

Except for otherwise provided in this bid, the City of Bainbridge reserves the right to retain all bid materials regardless of which bidder is selected. All bids and accompanying documents become the property of the City of Bainbridge.

REJECTION

The City reserves the right to reject any and all bids, to waive any informalities in bids received, to accept or reject any or all the items bid, and to award the contract in whole or in part and/or negotiate any or all items with individual Bidders if it is deemed in the City’s best interest. Moreover, the City reserves the right to make no selection if bids are deemed to be outside the City's fiscal constraints or not in the best interest of this City.

AWARD

The City reserves the right to award a contract, based on initial offers received from Bidders, without discussion and without conducting further negotiations. Under such circumstances, the acceptance or a proposal by the

City shall be deemed to be in acceptance of an offer such that acceptance will be binding upon both parties. A proposing offer should therefore be based on the most favorable terms available from a price, business requirements and technical standpoint. Contractual commitments are contingent upon the availability of funds, as evidenced by award of contract. Once awarded, the contract will be the final expression of the agreement between the parties and may not be altered, changed, or amended except by mutual agreement, in writing.

EXECPTIONS TO THE BID

All required information in the Bid must be supplied with the bid, any exceptions shall be clearly indicated, referencing page number and category of bid. The written explanation shall include the scope of the exceptions, the ramifications of the exceptions. The city, at its sole discretion, may reject any exceptions or specifications within the bid.

SILENCE OF SPECIFICATIONS

The apparent silence of these specifications as to any specific detail or omission of a detailed description concerning any point shall be regarded as meaning that only the best commercial practice is to prevail, and that only workmanship of first quality is to be used. All interpretations of these specifications shall be made on this basis.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Bainbridge has registered with and is participating in a federal work authorization program* [any of the electronic verifications of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.S. 13-10-91.

The undersigned further agrees that, should it employ or contract with the physical performance of services pursuant to this contract with City of

Bainbridge, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or substantially similar from. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Bainbridge at the time the subcontractor(s) is retained to perform such service.

The understands Contractor is using and will continue to use the federal work authorization program throughout the contractor period.

EEV/Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

(Contractor Name)

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME O THIS THE

_____ DAY OF ___________________, 20 ________

Notary Public

My Commission Expires

* As of the effective date if O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV/Basic Pilot Program* operated by the

U.S. Citizenship and Immigration Services Bureau of U.S. Department of Homeland Security, in conjunction with the Social Security Administration

(SSA).