REQUEST FOR BID _ OUTFITTING NEW PUBLIC SAFET.docx

INVITATION TO BID

November 22, 2024 The City of Bainbridge will receive sealed bids for Outfitting New Public Safety Interceptor’s, as described in the attached specifications until Friday, December 13, 2024, at 11:00 A.M. Eastern Standard Time and will be opened publicly and read aloud. Prices quoted must include all delivery charges to Bainbridge, Georgia.

Bids shall be addressed to the attention of Brenda Strickland, Purchasing Agent, City of Bainbridge, (US Postal Service) P.O. Box 158 (Zip Code 39818), (Courier Service/Hand Delivered) 1501 Pierce Street (Zip Code 39817), Bainbridge, Georgia and plainly marked on the outside of the envelope as requested.

Bidders must complete all blanks on the enclosed Bid Form, or the bid may be subject to rejection. No bid will be entertained unless it is prepared upon the City of Bainbridge Bid Form and signed in ink by an official of the company submitting the proposal.

All prices quoted shall be firm for a period of 30 days from bid opening. The City of Bainbridge requires a minimum of 30 days to make payment to successful vendor after receipt of goods. However, cash discounts for early payment will be taken into consideration. If such a discount is available, please note this in your bid proposal.

The City of Bainbridge reserves the right to accept any part of or all bids, and to waive technicalities or formalities in bidding, and the right to negotiate with the low bidder to reach a final contract, and to accept the bid deemed to be in the best interest of the City.

Local Procurement Preference: A local preference of 2% for qualifying Decatur County Business will be permitted when evaluating bids for supplies, equipment, materials and personal services that are not a part of a construction project.

We welcome your proposal.

Sincerely,

BID FORM

City of Bainbridge, Georgia Bid for Outfitting Vehicles (Remember to fill in the blanks)

The City of Bainbridge will accept “or approved equal” items. The successful bidder must supply the Brands and exact Descriptions if an “approved equal” item is substituted for the original item listed on the bid. Bidders shall take note that when an “approved equal” item is substituted for the original it means that approval is at the discretion of the City.

10 Each New ES100C Federal Signal 100-Watt Siren Speaker $______________ $_________________

10 Each New PF-Sync Federal Signal Pathfinder SYNC Module $______________ $_________________

BID FORM

City of Bainbridge, Georgia Bid for Outfitting Vehicles (Remember to fill in the blanks)

10 Each New 425-0029 JottoDesk Tall Rear Mounted Armrest $_____________ $________________

10 Each New Raised Mic Bracket $_____________ $________________

10 Each New Magnetic Mic, Single Unit (425-3816) $_____________ $________________

10 Each New Brother Power Cable 14 ft, Right Angle $_____________ $________________

BID FORM

City of Bainbridge, Georgia Bid for Outfitting Vehicles (Remember to fill in the blanks)

City of Bainbridge, Georgia Bid for Outfitting Vehicles (Remember to fill in the blanks)

10 Each New NNTN8525A Motorola APX4000 Travel Charger $_____________ $________________

10 Each New Graphics Package $_____________ $________________

10 Each Installation Labor $_____________ $_________________

GRAND TOTAL PRICE $_________________

F.O.B. DESTINATION

AUTHORIZED SIGNATURE: ____________________________________________________________________

City of Bainbridge, Georgia Bid for Outfitting Vehicles (Remember to fill in the blanks)

If awarded bid, a cash discount of _________________ will be allowed on Bid Price if paid within ____________ after the City of Bainbridge is in receipt of all vehicles outfitted.

Outfitting Public Safety Vehicles has been furnished to: (List three cities or counties and give length of time in service at each location. Include phone number and contact person). If available, list cities and counties in Georgia.

1. ________________________________________________________________________________________

2. ________________________________________________________________________________________

3. ________________________________________________________________________________________

DELIVERY: If awarded bid, the Outfitting of ten (10) Public Safety Vehicles will be complete and ready for operation within no more than _______________________ days after the order is placed.

(Be specific, do not estimate)

Bidder shall state warranty and all conditions of warranty: ___________________________________________

Exceptions to specifications: ___________________________________________________________________

The above in accordance with Invitation to Bid dated November 22, 2024.

The undersigned certifies that the Bid Invitation and Bid Form have been reviewed; and understands that once the bid opening begins, a bid cannot be withdrawn for modifications. All prices, terms and conditions will be firm for a period of 30 days from bid opening.

City of Bainbridge, Georgia Bid for Outfitting Vehicles (Remember to fill in the blanks)

Firm Name: ________________________________________________________________________________

Address: __________________________________________________________________________________

____________________________________________ ZIP ___________________________________

NAME AND TITLE OF PERSON SUBMITTING BID (Please Type or Print Legibly)

TELEPHONE: _______________________________________________________________________________

DATE: _____________________________________________________________________________________

EMAIL: ____________________________________________________________________________________

THIS IS NOT A PURCHASE ORDER

City of Bainbridge, Georgia

SPECIFICATIONS: OUTFITTING PUBLIC SAFETY VEHICLES

State name, address, and phone number of Facility where the Public Safety Vehicles will be outfitted. THE FACILITY CAN BE NO FURTHER THAN 100 MILES FROM BAINBRIDE, GEORGIA.

FIRM NAME: _______________________________________________________________________________ ADDRESS: _________________________________________________________________________________ _______________________________________________ ZIP _______________________________ TELEPHONE: _______________________________________________________________________________

SUBMISSION REQUIREMENTS

The City reserves the right to establish any and all elements or terms of this procurement process. All bids submitted shall be binding upon each bidder’s team if accepted by the City.

BIDS DELIVERED VERBALLY OR BY ELECTRONIC MEANS, SUCH AS FACSIMILE AND E-MAIL ARE NOT ALLOWED.

Except for otherwise provided in this bid, the City of Bainbridge reserves the right to retain all bid materials regardless of which bidder is selected. All bids and accompanying documents become the property of the City of Bainbridge.

REJECTION

The City reserves the right to reject any and all bids, to waive any informalities in bids received, to accept or reject any or all of the items, and to award the contract in whole or in part and/or negotiate any and all or all items with individual bidders if it is deemed in the City’s best interest. Moreover, the City reserves the right to make no selection if bids are deemed to be outside the City’s fiscal constraint or not in the best interest of this City.

AWARD

The City reserves the right to award a contract, based on initial offers received from Bidders, without discussion and without further negotiations. Under such circumstances, the acceptance of a proposal by the City shall be deemed to be an acceptance of an offer such that acceptance will be binding upon both parties. All proposing offers should therefore be based on the most favorable terms available from a price, business requirements and technical standpoint. Contractual commitments are contingent upon the availability of funds, as evidenced by award of contract. Once awarded, the contract will be the final expression of the agreement between the parties and may not be altered , changed, or amended except by mutual agreement, in writing.

image3.emf

Public Safety Vehicle Art Work.msg SUV Art

From

Modern Images

To

Brenda Strickland

Recipients brendas@bainbridgecity.com

Thanks, Dalton Antley Modern Images

706-681-4665 ext. 2 modern-images.net

© All artwork is property of Modern Images, LLC. Any use of this artwork without written permission is strictly prohibited. All colors presented on screen may not be an exact match with colors in actual products. Please check all spelling, colors, and designs. Once art is approved, the customer is responsible for charges and fees due to changes needed to the design. This disclaimer is subject to change by Modern Images, LLC at its own discretion.

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