Request for Bid -Livestock Trailer 071526.pdf

Request for Bids Livestock Trailer

Lenawee Intermediate School District (LISD)

Date of Issuance: July 15, 2026 Bid Due Date: 11 AM, EST, July 22, 2026

The Lenawee Intermediate School District (LISD), a regional education service provider located in Adrian, Michigan, invites qualified vendors to submit bids for the delivery of one (1) Livestock Trailer.

This livestock trailer will be used in our LISD’s TECH Agri-Tech Program at the Center for a Sustainable Future campus located at 4260 Tipton Hwy, Adrian, MI

Livestock Trailer Specifications

The Livestock Trailer must meet or exceed the following minimum specifications:

• 20-foot show trailer (bumper pull)

• 8-pen system (adjustable stalls)

• Drop-Down Feed Windows

• Tack area

• Rear Ramp

Warranty Manufacturer warranties must be transferable to the LISD and must be transferred to the LISD at the time of delivery of the equipment. Respondents must include detailed information with their bid about any manufacturer warranties included with a purchase, including clear details of what is covered under the warranty and its duration.

The LISD also seeks information about any extended or additional warranties which may be available for purchase, whether from the manufacturer, supplier, or a third party.

Delivery All items must be delivered F.O.B. LISD TECH Center for a Sustainable Future, 4260 Tipton Hwy, Adrian, Michigan, meaning that the risk of loss remains with the vendor until the goods have been delivered, deployed, and accepted by LISD. Destination costs, if any, must be included in the proposal.

General Conditions

The following general terms and conditions will apply to all purchases and will be incorporated into and be part of any solicitation for goods and/or services and every contract entered into by the Lenawee Intermediate School District, unless otherwise specified in writing by the LISD Board of Education or the Superintendent. Within these general terms and conditions, the term “selected respondent” refers to the entity whose bid was accepted by the District.

1. Proposed terms, prices, and other commitments represent an offer to contract on the part of the respondent that, if accepted by the District, will become a legally binding contractual relationship between the District and respondent.

2. All proposed terms, prices, and other commitments must remain in effect for at least 90 days from the date on which bids were due to the District.

3. No respondent may withdraw a bid after submission of the bid to the District except in the case where a respondent demonstrates to the District’s satisfaction that a material and substantial mistake was made in preparing the bid, in which event the respondent has 24 hours after receipt of the bid by the District to deliver to the District, a notice in writing that respondent desires to withdraw its bid describing the reasons for withdrawal. Once a bid is withdrawn, it may not be re-submitted. Furthermore, if a bidder makes an error in extension of prices in a bid, the unit price shall govern at the discretion of the District.

4. The District reserves the right to waive any informalities or immaterial omissions or defects in any bid. In the case of error in the extension of prices in the bid or other arithmetical error, the unit (line-item) price shall govern.

5. The District will not pay any costs associated with the preparation or submission of any bids and/or any other expenses associated with any bid in response to this RFB.

6. The District reserves the right to reject any and all bids or accept part and reject part of any bid, with or without cause and for any reason.

7. The District is a public school district exempt from taxation. The District will furnish the successful respondent with tax exempt certificates and other required information upon request.

8. Respondents must not be debarred, suspended, or proposed for debarment by any federal entity. Submission of a bid in response to this request for bids represents respondent’s acknowledgement that respondent is not debarred, suspended, or proposed for debarment by any federal agency.

9. Pursuant to Michigan’s Freedom of Information Act, bids received by the District become public records subject to disclosure to requesting third parties after the time and day at which bids are due. The District will comply with its obligations under the law and may disclose the contents of a respondent’s bid if such is requested under

FOIA.

10. Delivery of the goods and/or services to the District shall be made in the quantities and at the time or times specified in the RFB. Time is always of the essence and failure to deliver the goods or perform the services within the time specified shall constitute a material default by the selected respondent. All goods will be delivered District FOB.

11. All deviations from the specifications must be specified in writing by the bidder at the time that the formal bid is submitted. The absence of a written list of requested deviations or exceptions when the bid is submitted will result in the bidder being held strictly liable to the District for the specification or requirements as written. The LISD reserves the right to accept or reject any requested exception or deviation.

12. The selected vendor(s) understands and agrees that it will: (i) not use any of the district’s confidential information or for its own use or for any purpose other than the specific purpose of providing the goods and services described in this RFB; (ii) not disclose any of the district’s confidential information to any other person or entity, unless such is required by court order; and (iii) take all reasonable measures to protect the confidentiality of, and avoid disclosure or use of, the district’s confidential information in order to prevent it from falling into the public domain or the possession of persons other than those persons authorized to have such information.

13. Any purchase made by the LISD under this RFB will, in addition to the terms and conditions contained in this RFB, be subject to the LISD’s standard terms and conditions, which are available at https://www.lisd.us/page/bids-and-vendor-information.

The preceding list is provided for informational purposes only, and is in no way intended to be an exclusive list of the terms and conditions that may be imposed upon the responding firm by LISD through a sales agreement/purchase order.

The LISD reserves the right to reject any and all bids received with or without cause, and reserves the right to select the bid which is determined to be in the best interest of the LISD.

Submission Requirements Bids submitted in response to this RFB are to follow the outline described below and must address all requested information. Failure to address any item may result in disqualification of any part or the entire response to proposal.

https://www.lisd.us/page/bids-and-vendor-information

A. BID FORM

Respondents must complete the attached bid form in its entirety and must submit one signed copy. The bid form must be signed by a representative of respondent that has the authority to bind respondent in legal contract.

B. DESCRIPTION OF THE LIVESTOCK TRAILER

Respondents must include a detailed specification sheets describing, in detail the livestock trailer for which the vendor is submitting a bid. Respondents must describe in writing any deviations from the LISD’s specifications as described in Exhibit A.

C. WARRANTY DESCRIPTION

Respondents must include a detailed description of the livestock trailer warranty provided with the purchase of the livestock trailer and attachments quoted in respondent’s bid.

D. TIMELINE

Respondents must include a detailed timeline of expected delivery for the livestock trailer quoted in respondent’s bid.

E. LISD PROPOSAL FORMS (available at https://www.lisd.us/page/bids-and-vendor-information)

1. MICHIGAN-BASED BUSINESS CERTIFICATION AND VERIFICATION FORM

Consistent with Michigan law, the LISD has adopted and implemented a policy that extends a preference to Michigan-based businesses submitting a proposal pursuant to this request for proposals. Solely for the purposes of determining the value of a bid for purposes of an award, the bid price of a Michigan-based business that is bidding in accord with this request for proposals shall be reduced by a factor of the lesser of 5% or $10,000. For all other purposes, the bid price shall remain as stated in the proposal.

In order to be considered for such a preference, a bidder must satisfy the definition of a Michigan-based business as found in MCL 18.1268 and shall provide a completed copy of the consent form affixed to this RFB, as well as any additional consent necessary to permit LISD to verify the firms’ status as a Michigan- based business through the Michigan Department of Treasury.

Additional consent must be provided by the bidder with 24 hours of request by LISD. Failure to satisfy the statutory definition of a Michigan- based business and/or failure to provide the necessary and/or additional consent to permit the LISD to verify the proposer’s status as a Michigan-based business through the Michigan Department of Treasury, shall result in the forfeiture of any preference for which the bidder may qualify, including, but not limited to the Michigan-based business preference.

Qualified firms should affix a completed copy of the attached Michigan-based business certification and verification form. (This form applies to Michigan-based businesses only.)

2. FAMILIAL DISCLOSURE STATEMENT

Please include a completed copy of the attached LISD familial disclosure statement. (This form must be completed and notarized even if no familial relationship exists.)

3. IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

Bidders must include a completed copy of the attached LISD Iran Economic Sanctions Act compliance form.

4. SUSPENDED OR DEBARRED VENDOR FORM

Bidders must include a completed copy of the attached suspended or debarred vendor form certifying that the bidder is not a federally suspended or debarred vendor.

5. CONFLICT OF INTEREST FORM

Bidders must include a completed copy of the attached conflict of interest form certifying that the bidder does not have a conflict of interest with any LISD Board member, staff member, or agent.

All proposals must be submitted to Linda Jones, Director of Purchasing, via email to Linda.Jones@lisd.us. Bids and all supporting/required information should be identified as “Livestock Trailer”. Proposals must be received by LISD at or before 11:00 AM, July 22, 2026, local time.

Proposals received after the deadline may be disqualified and not considered further at the sole discretion of LISD.

For informational purposes only: LISD staff expect to recommend acceptance of the preferred bid(s) to the LISD Board of Education on August 3, 2026. If a bid is accepted, the LISD would be able to proceed with executing a sales agreement shortly thereafter.

Questions and Addenda Please direct all questions regarding this request for proposals to Linda Jones via email at Linda.Jones@lisd.us. Questions will only be addressed via email so that responses can be shared with all interested parties as addenda to the RFB. If you wish to receive a copy of the published addenda, please email Linda.Jones@lisd.us to request one.

mailto:Linda.Jones@lisd.us

Bid Form

Livestock Trailer Lenawee Intermediate School District

This offer (bid) has been prepared after our examination of the complete request for bid, together with their related documents. The undersigned submits the following offer to enter into a contract with the Lenawee Intermediate School District and agrees to complete performance in accordance with this RFB:

Bidder Name: ________________________________________________________________________

Address: ____________________________________________________________________________

Authorized Representative Name: ________________________________________________________

Phone: ________________________________ Email: _______________________________________

DESCRIPTION MAKE AND MODEL PRICE (USD)

Livestock Trailer 20’, bumper pull

• Bumper pull

• 8-pen system (adjustable stalls)

• Drop-Down Feed Windows

• Tack area

• Rear Ramp $

Itemize additional options/ accessories (if applicable):

(Attach details if necessary)

Delivery Fee (if applicable)

F.O.B. LISD TECH Center for a Sustainable Future, 4260 Tipton Hwy, Adrian, Michigan $

Warranty Cost (if applicable)* Attach detailed information $

TOTAL $

*Respondents must include detailed information with their bid about any standard and/or extended warranties included with this proposed bid. including clear details of what is covered under the warranty and its duration.

Authorized Representative Signature:

I certify that the information contained on this form is true and accurate and that the presentation of this information to the LISD represents an offer to contract and that acceptance by LISD of this offer will bind me to performance under the terms and conditions of the RFB.

Signature Date