REQUEST FOR BID _ FIBER SUPPLIES 2026.pdf

INVITATION TO BID

October 22, 2026

The City of Bainbridge will receive sealed bids for FIBER SUPPLIES, as described in the attached Specifications, until Wednesday, November 25, 2026, at 11:00 A.M. Eastern Standard Time and will be opened publicly and read aloud.

Bids shall be addressed to the attention of Brenda Strickland, Purchasing Agent, City of Bainbridge, (US Postal

Service) P.O. Box 158 (Zip Code 39818), (Courier Service/Hand Delivered) 1501 Pierce Street (Zip Code 39817), Bainbridge, Georgia and plainly marked on the outside of the envelope “SEALED BID FOR FIBER SUPPLIES”. We will not accept any bid unless it is plainly marked on the outside of the envelope as requested.

Bidders must complete all blanks on the enclosed Bid Form, or the bid may be subject to rejection. No bid will be entertained unless it is prepared upon the City of Bainbridge Bid form and signed in ink by an official of the company submitting the proposal.

All prices quoted shall be firm for a period of 60 days from bid opening. The City of Bainbridge requires a minimum of 30 days to make payment to successful vendor after receiving goods. However, a cash discount for early payment will be taken into consideration. If such a discount is available, please note this in your bid proposal.

The City of Bainbridge reserves the right to accept or reject any part of or all bids, and to waive technicalities or formalities in bidding, and the right to negotiate with the low bidder a final contract, and to accept the bid deemed to be in the best interest of the City

Local Procurement Preference: A local preference of 2% for qualifying Decatur County Businesses will be permitted when evaluating bids for supplies, equipment, materials and personal services that are not a part of a construction project.

We welcome your proposal.

Sincerely, Enclosures: Bid Form (2 Pages) Brenda Strickland

Specifications (1 page) Purchasing Agent

BID FORM

City of Bainbridge, Georgia Bid for Fiber Supplies

Please quote lowest price at which you will furnish the following items listed below:

Each bidder is required to fill in every blank. Failure to do so can be used as a basis for rejection.

QUANTITY DESCRIPTION PRICE TOTAL PRICE

1 12CT 10,000’ Corning or CommScope Armored/Loose

Tube Fiber/Gel Free $__________ $_________________

1 24CT 10,000’ Corning or CommScope Armored/Loose

1 48CT 10,000’ Corning or CommScope Armored/Loose

1 96CT 20,000’ Corning or CommScope Armored/Loose

1 72CT 10,000’ Corning or CommScope Armored/Loose

1 144CT 10,000’ Corning or CommScope Armored/Loose

1 288CT 10,000’ Corning or CommScope Armored/Loose

2 1CT 200’ Corning or CommScope Flat Drop/Tonable $__________ $_________________

10 4 Port CommScope HST-B4HNB0100NN00MST 100’ Tail $__________ $_________________

10 8 Port CommScope HST-B8HNB0100NN00MST 100’ Tail $__________ $_________________

10 12 Port CommScope HST-B12HNB0100NN00MST 100’ Tail $__________ $_________________

5 LTCFO-BSX-X-801 Charles or approved equal MST PED $__________ $_________________

5 CMPH-752SFN Charles or approved equal CHMP PED $__________ $_________________

5 FOSC450-C6-6NT-0-C6V CommScope or approved equal closure with trays, hanging bracket, entry hardware $__________ $_________________

QUANTITY DESCRIPTION PRICE TOTAL PRICE

5 FOSC450-D6-6NT-0-D6V CommScope or approved equal closure with trays, hanging bracket, entry hardware. $__________ $_________________

ALL DELIVERY CHARGES INCLUDED IN BID PRICE

If awarded bid, a cash discount ______________ will be allowed on the Bid Price if paid within _______________ after the City of Bainbridge is in receipt of goods.

DELIVERY: If awarded bid, the fiber supplies will be delivered to the City of Bainbridge within no more than

________________________ days after the order of supplies.

(Be specific, do not estimate)

The undersigned certifies that the Bid Invitation and Specifications have been reviewed; and understands that once the bid opening begins, a bid cannot be withdrawn for modifications. All prices, terms, and conditions will be firm for a period of 60 days from bid opening.

FIRM NAME: _______________________________________________________________________________

ADDRESS: _________________________________________________________________________________

_____________________________________________________ ZIP _________________________

NAME AND TITLE OF PERSON SUBMITTING BID (Please Type or Print Legibly)

TELEPHONE: ______________________________________ DATE: ___________________________________

EMAIL: ____________________________________________________________________________________

AUTHORIZED SIGNATURE: ____________________________________________________________________

THIS IS NOT A PURCHASE ORDER

SUBMISSION REQUIREMENTS

A. The City reserves the right to establish any and all elements or terms of this procurement process. All bids submitted shall be binding upon each bidder’s team if accepted by the City.

B. BIDS DELIVERED VERBALLY OR BY ELECTRONIC MEANS, SUCH AS FACSIMILE AND EMAIL, ARE NOT

ALLOWED.

C. Except for otherwise provided in this bid, the City of Bainbridge reserves the right to retain all bid materials regardless of which bidder is selected. All bids accompanying documents become the property of the City of Bainbridge.

REJECTION

A. The City reserves the right to reject any and all bids, to waive any informalities in bids received, to accept or reject any or all of the items bid, and to award the contract in whole or in part and/or negotiate any or all items with individual Bidders if it is deemed in the City’s best interest. Moreover, the City reserves the right to make no selection if bids are deemed to be outside the City’s fiscal constraint or not in the best interest of this City.

AWARD

A. The City reserves the right to award a contract, based on initial offers from Bidders, without discussion and without conducting further negotiations. Under such circumstances, the acceptance of a proposal by the City shall be deemed to be an acceptance of an offer such that acceptance will be binding upon both parties. A proposing offer should therefore be based on the most favorable terms available from a price, business requirements and technical standpoint. Contractual commitments are contingent upon the availability of funds, as evidenced by an award of contract. Once awarded, the contract will be the final expression of the agreement between the parties and may not be altered, changed, or amended except by mutual agreement, in writing.

EXCEPTIONS TO THE BID

A. All requested information in the Bid must be supplied with the bid, any exceptions shall be clearly identified, referencing page number and category of bid. The written explanation shall include the scope of the exceptions, the ramifications of the exceptions for the City, and the description of the advantages or disadvantages to the City as a result of such exceptions. The City, at its sole discretion, may reject any exceptions or specifications within the bid.

SILENCE OF SPECIFICATIONS

A. The apparent silence of these specifications as to any specific detail or omission of a detailed description concerning any point shall be regarded as meaning that only the best commercial practice is to prevail, and that only workmanship of first quality is to be used. All interpretations of these specifications shall be made on this basis.