req 681 admin document.pdf

IDAHO DEPARTMENT OF PARKS AND RECREATION

RFQ681

Two Utility Type Snowmobiles

1. Purpose Idaho Department of Parks and Recreation is requesting quotes for two snowmobiles, as further detailed below.

The contact for this RFQ is:

NICOLAS TORYANSKI, BUYER

208-514-2478 Nicolas.toryanski@idpr.idaho.gov

2. Time lines Quotes Due (by 5:00 p.m. MT) Nov 5th, 2024

3. Specifications See Exhibit A

Contractor will deliver the goods, FOB Destination, 5657 Warm Springs Ave. Boise, Idaho 83716 on or before December 1st or as coordinated with the Agency contact. Agency contact for delivery is:

Hailey Brookins Hailey.Brookins@idpr.idaho.gov

4. Award Basis Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on Exhibit B, Price Sheet.

5. Response

Enter your Total Cost on Exhibit B, Price Sheet, and submit your quote via IPRO (IPRO LOGIN) so that it is received by Parks and Recreation prior to the deadline established above.

Quotes submitted by any means other than IPRO must be accompanied by a signed State of Idaho Signature Page.

Quotes must include all Required Submittal Items (See below).

If submitting via IPRO enter your Total Cost on Exhibit B AND in IPRO, and UPLOAD all Required Submittal Items.

List of Attachments Required Submittal Items Exhibit A – Specifications Exhibit B – Price Sheet State of Idaho Signature Page Insurance requirements IRS W-9 form Solicitation instructions

Exhibit B – Price Sheet State of Idaho Signature Page W-9 Form Warranty information

Exhibit A – Specifications

RFQ681

1. GENERAL REQUIREMENT

The Snowmobiles shall be a new 2025 model of the manufacturer’s current standard production, as offered to commercial trade. Though they are not specifically covered herein, all parts and accessories necessary to provide a complete and efficient Snowmobile shall be furnished with a unit of this type. All parts shall conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. The vendor represents that all equipment offered with its quote is new at the time of delivery.

The Snowmobiles shall be completely assembled, serviced, adjusted, all optional equipment and accessories installed (if requested in the specifications) per the manufacturer’s specifications, and ready for continuous operation at the time of delivery.

Upon receipt, the Snowmobiles will be inspected by an IDPR designee to assure that they meet the specifications included in this RFQ. If IDPR determines the Snowmobiles are not in accordance with the specifications, the vendor shall pick-up, correct any discrepancies, and re-deliver to the IDPR specified location at the vendor’s expense. The timeframe for completion of corrective actions shall not exceed thirty (30) calendar days from receipt of written notification from IDPR’s Buyer or designee.

Refurbished and Demonstration models shall not be considered.

2. MINIMUM SPECIFICATION AND DESCRIPTION

Utility type Snowmobiles

Delivered to Boise, ID by December 1st, 2024

Snowmobiles to be equipped as follows:

Engine:

- Minimum 600 cc two cylinder

- Fuel injection

- 4 stroke engine only

- Electric starter

- Water cooled cooling system

Track:

- 154” x 16” x 1.5 lugs

- Overall length shall be 128-130” (maximum)

Suspension:

- Front suspension shall have 5-7” of travel and rear suspension shall have 9-11” of travel

Other Features:

- Minimum 9.5-gallon fuel capacity

- Headlight and taillight

- Trip meter, speedometer, tachometer, temp and low oil light

- Belt driven clutch type and chain driven drive type

- To include ice scratchers for lubricating track and cooling

- To include covers (one per machine), extra belts (one per machine), and extra spark plugs (one per machine)

Exhibit B

RFQ 681

Price Sheet

This Price Sheet must be submitted with your quote, whether the submission is manual or electronic through the Idaho eProcurement System (IPRO).

Name of Vendor:

-Commodity offered/manufacturer/model no.:

Provide your TOTAL COST for the machines, meeting the specifications outlined in Exhibit A. Your TOTAL COST must be fully burdened to include all costs associated with providing the goods meeting the required minimum specifications, including delivery FOB Destination in Paragraph 3 and instillation and set up of the goods.

TOTAL COST FOR ALL THE MACHINES: $

or provide a cost structure/table for unit prices and extended prices, as appropriate

If awarded the contract, will you meet the time line for delivery specified in Paragraph 3 of this RFQ?

YES *NO

*A ‘NO’ response may disqualify you from consideration for award. If a longer delivery time is required, please provide an explanation:

Provide your approximate delivery: days ARO

Company Name:

Contact Name/Phone:

Contact E-mail: