REPORT OF SHIPPING AND PACKAGING DISCREPANCY.pdf

This is a Data Item Description (DID) document that specifies the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy (SF 364), identification number DI-MGMT-80503. The DID is applicable when contractors receive Government materiel during performance of defense contracts and enables contractors to notify the Government when freight contents do not agree with shipping documents.

The report serves two principal purposes: to support adjustment of property and financial inventory accounting records, and to provide information as a basis for claims. The preparation instructions require contractors to complete SF 364 forms with specific data elements including date of preparation, report number (derived from the contract DOD Activity Address Code followed by a four-digit sequence number), receiving activity information, shipper details, transportation document type, shipment and invoice numbers, office administering the contract, requisitioner's number, item nomenclature with NSN/part numbers, unit of issue, quantities shipped and received, unit price, discrepancy quantity and total cost, discrepancy codes, action codes, remarks, funding and accounting data, preparer information, and distribution addresses for copies. The form includes separate sections for shipping-type discrepancies and packaging discrepancies, with detailed instructions for completing each field. Mailing envelopes containing the report must be conspicuously marked "SF 364." The applicable form is SF 364, with AMSC number A6284, and the report must be submitted on Standard Form 364 (Revised 2/88).