Replacement-Refurbishment of Two Above Ground Pipeline Bridge Crossings Project.pdf

REQUEST FOR PROPOSALS

(RFP)

Professional Engineering Design Services For The

REPLACEMENT/REFURBISHMENT OF TWO ABOVE

GROUND PIPELINE BRIDGE CROSSINGS PROJECT

CONTRACT NO. J-2700

Santa Fe Irrigation District 5920 Linea del Cielo

Rancho Santa Fe, CA 92057

Issue Date: October 21, 2026

Proposals Due: Before 2:00 PM on December 3, 2026

Replacement/Refurbishment of Two Above Ground Pipeline Bridge Crossings Page 2 of 26 October 2026

TABLE OF CONTENTS

1. INTRODUCTION

1.1 Purpose

1.2 E-Notification Information

1.3 Due Date and Delivery

1.4 Questions Concerning Proposals

1.5 Pre-Proposal Meeting

1.6 Project Schedule

2. BACKGROUND INFORMATION

3. PROJECT DESCRIPTION

4. SCOPE OF WORK

5. CONFLICT OF INTEREST

6. ACKNOWLEDGEMENT OF CONTRACT AGREEMENT

7. PROPOSAL FORMAT

8. EVALUATION CRITERIA

9. CONSULTANT SELECTION PROCESS

10. CONTRACT NEGOTIATION

11. PUBLIC DISCLOSURE

12. SPECIAL CONDITIONS

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ATTACHMENTS

BACKGROUND DOCUMENTS ...................................................................................... A

SFID STANDARD PROFESSIONAL SERVICES AGREEMENT ................................ B

COST ESTIMATE TEMPLATE ....................................................................................... C

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REQUEST FOR PROPOSALS

FOR

PROFESSIONAL ENGINEERING DESIGN SERVICES

FOR THE

REPLACEMENT/REFURBISHMENT OF TWO ABOVE GROUND PIPELINE BRIDGE

CROSSINGS PROJECT

1.0 INTRODUCTION

1.1. Purpose

The Santa Fe Irrigation District (SFID) is seeking proposals from qualified Engineering firms to provide Professional Engineering Design Services for the Replacement/Refurbishment of

Two Above Ground Pipeline Bridge Crossings Project J-2700 (The Project).

SFID is a public agency existing and operating pursuant to the Irrigation District Law, California Water Code Section 20500 et seq. This Request for Proposals (RFP) describes The

Project, the required scope of services, the consultant selection process, and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification. SFID reserves the right to waive minor proposal deviations or omissions at its sole discretion.

The lengths of the two above ground pipeline bridge crossings are relatively short. One is a 12-inch diameter welded steel pipeline approximately 135 feet long, installed in 1977. The other is an 18-inch diameter welded steel pipeline approximately 400 feet long, installed in 1982. The objectives of the project are to:

• determine whether the existing steel pipelines, couplings, and pipe supports are structurally adequate considering current seismic design standards;

• estimate the remaining useful life of the two above ground steel pipeline bridge crossings, and associated couplings and pipe supports;

• determine the refurbishment and/or replacement improvements required to assure reliable performance during a seismic event and/or maximize the useful life of the existing infrastructure;

• identify all permitting requirements, including CEQA compliance, to accommodate implementation of the identified improvements; and

• develop a Preliminary Design Report that includes preliminary level plans, technical specifications, permitting requirements, construction schedule, and construction cost estimate for the identified refurbishment and/or replacement improvements.

The Engineering firm should perform the general tasks as described in the Scope of Work. SFID intends to select the most qualified Engineering firm for the project. Proposal will be evaluated by SFID’s Screening and Selection Committee on the basis of the following criteria:

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1. Project Understanding and Approach

2. Scope of Work and Reasonableness of the Schedule of Services

3. Qualifications of Key Personnel (team) and Relevant Experience

4. Overall Clarity of Proposal/Compliance with the RFP

5. Cost of Proposal

Please refer to Section 4 below for more detailed scope requirements.

Failure to submit information in accordance with this RFP's requirements and procedures may be cause for disqualification.

1.2. E-Notification Information

Notifications regarding amendments or other information regarding this RFP will be automatically distributed via firms who sign up through SFID’s website at Notify Me • Santa Fe

Irrigation District, CA • CivicEngage (sfidwater.org) for the Replacement/Refurbishment of

Two Above Ground Pipeline Bridge Crossings Project, at no cost. A link to the RFP can be found on the SFID website at www.sfidwater.org and selecting “Bids/Projects” at the top of the page. Select “Listing of Capital Improvements Projects” and the Replacement/Refurbishment of Two Above Ground Pipeline Bridge Crossings Project. Please note that each consultant will be required to acknowledge receipt of Addenda in the proposal.

1.3. Due Date and Delivery

The electronic proposal shall be marked “Replacement/Refurbishment of Two Above Ground

Pipeline Bridge Crossings Project” and must be received via email to hdodd@sfidwater.org on or before:

Time: 2:00 p.m.

Date: Thursday, December 3, 2026

Proposals received after this time will not be accepted. Faxed proposals will not be accepted.

1.4. Questions Concerning Proposals

Requests for interpretation, clarification and/or explanation regarding any aspect of this RFP must be received in writing, via email, by SFID no later than 12:00 P.M., Pacific Standard Time

(PST), Thursday, November 12, 2026. Questions must be sent to the attention of Hanna Dodd

Gabin, Senior Civil Engineer, via e-mail to hdodd@sfidwater.org. Questions submitted via e-mail shall contain the following title in the Subject line Replacement/Refurbishment of Two

Above Ground Bridge Crossings - RFP Question.

Questions will not be accepted by telephone. Any questions received after this date may not receive a response. Written responses to questions will be sent to all Proposers.

https://www.sfidwater.org/list.aspx?Mode=Subscribe#bids https://www.sfidwater.org/list.aspx?Mode=Subscribe#bids http://www.sfidwater.org/

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1.5. Pre-Proposal Meeting

A non-mandatory pre-proposal meeting will be held on Thursday November 5, 2026, at 2:30 p.m. at the Santa Fe Irrigation District Office located at 5920 Linea Del Cielo, Rancho Santa Fe, 92067. Proposers are strongly encouraged to attend.

1.6. Project Schedule

The Project shall be completed within approximately 20 weeks after notice to proceed. The solicitation, receipt and evaluation of proposals and the selection of the provider of Professional

Services and the completion of the plan shall correspond to the following schedule:

Release of RFP: October 21, 2026

Pre-Proposal Meeting (non-mandatory): November 5, 2026

Question Deadline: November 12, 2026

Proposal Due Date: December 3, 2026

Proposer Negotiations (if required): December 16, 2026

Recommend Contract Award to Water

Resources Committee:

January 7, 2027

Recommend Contract Award to Board of

Directors:

January 21, 2027

Notice To Proceed * February 1, 2027

Project Kickoff *

February 2, 2027

Determination of Required

Improvements Memorandum**

(7 weeks after NTP)

March 23, 2027

Draft Preliminary Design Report **

(15 weeks after NTP) May 18, 2027

Final Preliminary Design Report **

(20 Weeks after NTP) June 22, 2027

* Following the SFID Board of Directors Approval

** Tentative Dates: Includes estimated time required for District Staff reviews. Actual

Dates will be based on the Awarded Consultant’s proposal.

(Note: dates are subject to change)

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2.0 BACKGROUND INFORMATION

Santa Fe Irrigation District (SFID/District) was established January 26, 1923, and is a special public agency, organized under the laws of the State of California to provide water services to residents and businesses within a 16 square mile area within communities of Rancho Santa Fe, Fairbanks Ranch, the City of Solana Beach, and areas in the northern portion of the City of Del

Mar and all located within San Diego County. The approximate population served by SFID is

20,000 people. SFID provides potable water service for domestic, commercial, outdoor irrigation, and agricultural demands. SFID owns, operates, and maintains pipelines, pressure-reducing stations, water services, meters, and other facilities required to distribute water to each of its customers. The distribution system includes over 150 miles of transmission and distribution pipelines separated into 12 pressure zones created by 31 pressure-reducing stations (PRSs) and includes one six-million-gallon Larrick storage tank and pump station.

SFID’s goal is to systematically replace aging infrastructure in-order to maintain safe, reliable, and efficient operations. In 2021, SFID completed a Water System and Capital Improvement

Program Master Plan Update (2021 Master Plan) to evaluate the integrity of the distribution system, project the useful life of each asset, and identify projects for the 10-year Capital

Improvement Program (CIP). In 2026, the “2026 Capital Improvement Program Update

Memorandum” was developed as a supplemental to the 2021 Master Plan. The 2026 CIP Update

Memorandum updated the 10-Year CIP and associated project descriptions.

The need to replace or refurbish the two above ground pipeline bridge crossings included in this project was originally identified in the 2021 Master Plan. As part of the 2026 CIP Update, the requirements for the project were further refined and a modified project was developed and included in the 2026 CIP Update Memorandum as the “Replace/Refurbish Two Pipeline Bridge

Crossings Project”. A project description summary was included in the 2026 CIP Update

Memorandum. For planning level cost estimating purposes, the 2026 CIP assumed one of the crossings would be replaced and the other would be refurbished. This was just a planning level assumption and was not based on any detailed analysis. The work identified under this RFP will determine the actual refurbishment and/or replacement requirements for each above ground pipeline bridge crossing.

General information regarding SFID’s service area and distribution system can be found in the

2021 Master Plan located on SFID’s website. A copy of the 2026 CIP Update Memorandum, which includes SFID’s updated 10-Year CIP, and associated Replace/Refurbish Two Pipeline

Bridge Crossing Project Description Summary Sheet, is included as an attachment to this

Request for Proposals.

3.0 PROJECT DESCRIPTION

3.1 Location of the Bridge Crossings: SFID’s potable water distribution system includes two above ground pipeline bridge crossings. Figure 1 shows the boundaries of SFID’s service area and the location of the two bridge crossings. One of the crossings is located within the western portion of SFID’s service area on a bridge along Via de la Valle that crosses railroad tracks. The bridge runs east to west along the border of the Cities of Del Mar and Solana Beach. SFID’s

Replacement/Refurbishment of Two Above Ground Pipeline Bridge Crossings Page 8 of 26 October 2026 pipeline is located on the north side of the bridge within City of Solana Beach’s right-of-way.

The second crossing is located within the southeastern portion of SFID’s service area, on a bridge along Via de Santa Fe in the vicinity of Calzada Del Bosque. The bridge runs north and south, crosses over a major drainage area, and connects the communities of Fairbanks Ranch and

Rancho Santa Fe. SFID’s above ground pipeline is located on the eastern side of the bridge. The bridge is located within an unincorporated area of the County of San Diego.

Figure 1

SFID Service Area and Subject Above Ground Pipeline Bridge Crossing Locations

3.2 Via de la Valle Above Ground Pipeline Crossing

Figure 2 provides a photo of the Via de la Valle above ground pipeline bridge crossing looking west to east. The above ground 12-inch diameter, cement mortar lined. welded steel pipeline is approximately 135 feet long. Pipe supports are secured to the bridge at approximately 12-foot intervals along the pipeline.

The Via de la Valle crossing was constructed in 1977. A copy of the as-built drawings are provided as an attachment to the RFP. Also attached are schematic “SFID Atlas Map” drawings of the crossing including upstream and downstream pipelines and valves. Per the as-built drawings, the 12-inch welded steel pipeline connects underground with 12-inch Asbestos

Cement Pipeline (ACP) within SFID’s 202 Pressure Zone. The upstream and downstream pipeline connection points were encased in concrete. The invert elevation of the pipeline at the lowest connection point is approximately 58.5 feet. Therefore, the pressure within the welded steel pipeline is approximately 62 psi. The as-builts drawings indicate that a sleeve coupling was

Replacement/Refurbishment of Two Above Ground Pipeline Bridge Crossings Page 9 of 26 October 2026 installed on the welded steel pipeline. However, the existing pipeline does not include a sleeve coupling. It does not appear the sleeve coupling was ever installed. There are no flexible couplings on the existing Via de la Valle welded steel pipeline crossing.

Figure 2

Via de La Valle Above Ground Pipeline Crossing

Per the as-built drawings an air/vacuum release valve was installed on the eastern side of the crossing. However, the air/vacuum release valve is no longer operational. Figure 3 provides a photo of the existing air/vacuum release valve.

Figure 3

Existing Non-operational Air/Vacuum Release Valve On East End Of Crossing

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There has never been any recorded leakage or failure of the Via de la Valle above ground pipeline crossing. However, as shown on Figure 4, at some time in the past a pipe saddle was installed at the western end of the crossing. The purpose of this saddle is currently unknown. It is possible that at some point in the past a perceived potential problem area was identified, and the saddle was placed over the area of concern.

Figure 4

Pipe Saddle Located on West End Of The Crossing

The photos on Figures 2, 3, and 4 show that the exterior coating on the pipeline and pipe supports has deteriorated and there is rust accumulation on the pipeline, air/vacuum release valve, and supports. It is not known whether the current level deterioration on the exterior of the pipe, appurtenances, and supports is superficial, or an indication of something more significant.

There was never any cathodic protection installed on the welded steel pipeline. However, it is not known if cathodic protection would add any value. In addition, considering current design standards it is not known if the existing pipeline and supports provide a reasonable level of reliability in the event of an earthquake.

The above ground pipeline crossing is located on the north side of the bridge within the City of

Solana Beach’s right-of-way. The bridge crosses over railroad tracks. The bridge and railroad tracks are within the North County Transit District (NCTD) right of way. Any work in the vicinity of the railroad tracts requires authorization from the NCTD. In addition to the train traffic below, the bridge carries a high level of vehicle traffic throughout the year. The volume of vehicular traffic increases substantially during summer months.

In addition to SFID, other utilities use the bridge to cross the railroad tracks. In 2016, the City of

Solana Beach and City of Del Mar constructed a 6-inch fusible PVC recycled water pipeline, within an 8-inch steel casing, above SFID’s welded steel pipeline. The recycled water line is owned by the San Elijo Joint Powers Authority. A photo of the recycled water pipeline is shown in Figure 5. The recycled water pipeline crossing was part of a larger recycled water pipeline project implemented by the two Cities. A copy of the recycled water line drawings is attached to

Replacement/Refurbishment of Two Above Ground Pipeline Bridge Crossings Page 11 of 26 October 2026 this RFP since they include drawings depicting the various utilities in the vicinity of the recycled water pipeline, and SFID’s welded steel pipeline (see sheets CD-2 and CD-3 of the Recycled

Water drawings for general reference for existing utilities in 2016).

Figure 5

Existing Recycled Water Pipeline Mounted Above SFID’s Above Ground Pipeline Crossing

If the Via de la Valle crossing is required to be taken out of service for an extended period of time to accommodate refurbishment and/or replacement, new isolation valves will need to be installed upstream and downstream of the above ground crossing to avoid long term service interruption to three customers in the immediate vicinity of the crossing. Following installation of the isolation valves, redundancy within SFID’s distribution system will enable the Via de La

Valle crossing to be taken out of service to accommodate longer term construction activities.

3.3 Via de Santa Fe at Calzada Del Bosque Above Ground Pipeline Crossing

The Via de Sant Fe at Calzada Del Bosque above ground pipeline crossing (Via de Santa Fe crossing) is an 18-inch diameter cement mortar lined welded steel pipeline that was constructed in 1982. The above ground portion of the crossing is approximately 400 feet long. The Via de

Santa Fe bridge is located within an unincorporated area of the County of San Diego and connects the communities of Fairbanks Ranch and Rancho Santa Fe. SFID’s pipeline crosses along the eastern side of the bridge. The Olivenhain Water District (OMWD) has its own separate pipeline crossing on the western side of the bridge. SFID’s bridge crossing was constructed as part of an OMWD construction project. A copy of OMWD’s as-built drawings are provided as an attachment to the RFP. Also attached are schematic “SFID Atlas Map” drawings of the Via de Santa Fe crossing including upstream and downstream pipelines and valves.

The welded steel pipeline connects underground, upstream and downstream, to an 18-inch asbestos cement pipeline (ACP), then comes above ground as shown on Figures 6 and 7, where it

Replacement/Refurbishment of Two Above Ground Pipeline Bridge Crossings Page 12 of 26 October 2026 travels across the bridge behind metal sheeting material shown in Figure 8. The segment of the welded steel pipeline connected to the bridge is approximately 400 feet long. The pipeline is mounted on steel roller type supports connected to beams attached to the bridge as shown on

Figure 9. The above ground pipeline includes one flexible coupling as shown on Figure 10. Per the as-built drawings, concrete pipe anchors are provided at each end of the bridge on the buried segments of the 18-inch welded steel pipeline.

Figure 6

Beginning of Via de Santa Fe Above Ground Pipeline Crossing North End Looking South

Figure 7

Beginning of Via de Santa Fe Above Ground Pipeline South End

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Figure 8

Via de Santa Fe Above Ground Pipeline Crossing Sheet Metal Screening Panels

Figure 9

Via de Santa Fe Above Ground Pipeline Crossing Typical Roller Type Pipe Support

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Figure 10

Via de Santa Fe Above Ground Pipeline Crossing Flexible Coupling

As shown on Figure 8, the bridge crosses over a drainage area created by the San Dieguito River that conveys and contains water throughout the year. The area includes thick vegetation on either side of the standing water.

The Via de Santa Fe crossing is within SFID’s 376 Pressure Zone. The invert elevation of the

Via de Santa Fe crossing at the lowest connection point is at an elevation of approximately 44.5 feet. Therefore, the pressure within the welded steel pipeline is approximately 145 psi.

Existing isolation valves are located on each side of the bridge crossing. An existing interconnection with OMWD’s water distribution system can be utilized to serve SFID customers when SFID’s bridge crossing is temporarily shut down for maintenance or construction.

There has never been any recorded leakage or failure of the above ground pipeline crossing.

However, as shown in Figures 9 and 10, there is some coating failure and rust accumulation on the steel pipeline, supports, and coupling. It is not known whether the current level of deterioration is superficial, or an indication of something more significant. In addition, it is not known if the existing pipeline, supports, and coupling configuration provide a reasonable level of reliability in the event of an earthquake, considering current seismic performance criteria. There is currently no cathodic protection associated with the welded steel pipeline.

Potential construction activities, associated with identified refurbishment and/or replacement requirements, will need to consider potential impacts to the water and vegetation located under the bridge.

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3.4 Definition of Condition and Required Improvements Are Needed To Update CIP

SFID requires a professional engineering consultant to evaluate the current above ground pipeline bridge crossings to determine whether the existing configurations provide a reasonable level of reliability during a seismic event, or if improvements are required. In addition, the professional engineering consultant needs to evaluate the condition of the existing welded steel pipeline and supports, to determine their remaining useful life, and whether refurbishment or replacement of existing components are required to maximize the useful life of the existing infrastructure.

Following determination of improvement requirements, the consultant will develop a preliminary design report that describes the basis for the identified improvements and provides preliminary design level plans, technical specifications, permit requirements, construction schedule, and construction cost estimate for the identified improvements. The findings of the preliminary design report will be used by SFID to update the above ground pipeline bridge crossing project description, estimated capital cost, and implementation schedule included in SFID’s 10-Year

CIP.

4.0 SCOPE OF WORK

The following presents the Scope of Required Service on a task-by-task basis. The Consultant is encouraged to expand the description of the required level of service for each task as needed. To facilitate comparisons of proposals, please utilize the major task headings listed below and make sure they match the cost breakdown included in your proposal. Feel free to provide breakdowns of effort under the major task headings (and associated descriptive information) as needed to better define your proposed scope of services.

Task 1. PROJECT KICKOFF MEETING

The Kickoff Meeting will be an in-person meeting held at SFID’s Engineering Conference Room at the Santa Fe Irrigation District Office located at 5920 Linea Del Cielo, Rancho Santa Fe, 92067. The Kickoff Meeting shall serve to reinforce project objectives and procedures; and review specific criteria for the various elements of the project. In addition to any information the

Consultant desires to present and discuss, the Kickoff Meeting will include the following activities:

• Consultant will present their DRAFT Schedule, including an overview of upcoming activities and information needs.

• SFID Staff will provide an overview of the available documents listed below in Task 2, and will reiterate project objectives and deliverable expectations to confirm clear alignment between the Consultant and all project team members.

• Discussion of any other items identified by the Consultant.

Deliverable: Meeting Agenda, Draft Project Schedule, Meeting Minutes

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Task 2. REVIEW OF AVAILABLE DOCUMENTS

There are several available documents that contain information pertinent to the project. The

District expects the Consultant to coordinate with existing documents to build upon available information. This task includes the time required to review available documents. SFID’s 2021

Water System and Capital Improvements Program Update can be found on SFID’s website. The following documents have been attached to this RFP for review:

A1: SFID 2026 Capital Improvement Program (CIP) Update Document A2: Via de la Valle SFID Above Ground Pipeline Crossing As-built Drawings A3: SFID “Atlas Map” schematic drawings for the Via de la Valle Above Ground Pipeline Crossing.

A4: City of Solana Beach and City Del Mar Recycled Water Pipeline Bridge Crossing As-Built Drawings A5: OMWD As Built Drawings for SFID’s Via de Santa Fe Pipeline Bridge Crossing A6: SFID “Atlas Map” North Side schematic drawings of the Via de Santa Fe Bridge Crossing Pipeline A7: SFID “Atlas Map” South Side schematic drawings of the Via de Santa Fe Bridge Crossing Pipeline

Deliverable: None – however it is expected that all work products identified below will reflect the information included in available documents.

Task 3. STRUCTURAL/SEISMIC ASSESSMENT

A detailed structural/seismic evaluation is required to determine whether the existing steel pipeline, mechanical joints (where they existing), and existing pipe supports provide a reasonable level of reliability considering current seismic design standards. The intent of the structural/seismic analysis is to determine whether the existing pipelines and /or supports require replacement/modification, and whether additional mechanical pipeline couplings or other improvements, are required to enhance the reliability of the crossings during a seismic event.

The limits of structural analysis shall extend from the above ground welded steel pipeline to the locations below ground where the welded steel pipelines connect with existing Asbestos Cement pipelines (ACPs). The information included on available as-built drawings will be used for the assumed configuration of underground pipeline components and associated restraints. Per as-built drawings for the Via de Valle bridge crossing, SFID’s above ground 12-inch welded steel pipeline ties into a 12-inch ACP relatively close to the upstream and downstream points where the steel pipeline transitions from above ground to below ground. Per the as-builts, the points where the welded steel pipeline and ACP pipelines are joined are shown to be encased in concrete. Per the as-built drawings for the Via de Santa Fe bridge crossing, the above ground

18-inch cement mortar lined welded steel pipeline transitions to a cement mortar lined and coated (CMLC) pipeline once it goes underground (on both ends). On each side of the bridge crossing, the below ground 18-inch CMLC pipeline is provided with 12-foot long buried concrete pipe anchors. As shown on the as-builts, the buried CMLC pipeline then connects with

18-inch ACP pipelines within SFID’s distribution system.

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The consultant is encouraged to expand upon their approach and scope of work associated with their proposed structural/seismic evaluation of the two crossings.

Deliverable: The work associated with this task and the associated findings will be documented as part of the Determination of Required Improvements Memorandum described in Task 5.

Task 4. CONDITION ASSESSMENT, RECOMMENDED IMPROVEMENTS

ASSOCIATED WITH CONDITION, AND ESTIMATES OF REMAINING

USEFULL LIFE

The work associated with this task is limited to the above ground segments of the pipeline bridge crossings. It is assumed that the cement mortar lined interior of the welded steel pipeline is in good condition. Evaluations shall be limited to exterior visual inspection of the pipeline, supports, and air release valves, and any other non-destructive testing methods identified by the

Consultants to evaluate condition and estimate remaining useful life. Consultants should assume that the pipelines would remain in service during the evaluation.

It is apparent from visual inspection that the exterior coating on the existing pipelines, supports, and air release valves is failing, and rust has accumulated at varying degrees. The consultant shall provide the specialty expertise required to evaluate the condition of the existing above ground piping, supports, and air release valves and determine whether the current level of exterior pipeline deterioration is superficial or significant. Based on Consultant’s evaluation, the Consultant shall define the method of refurbishment and/or replacement for the pipelines, supports, and air release valves to maximize the useful life of the existing infrastructure.

The consultant shall provide an estimate of remaining useful life for the two above ground pipeline bridge crossings under the following two scenarios:

• Current conditions with no improvements.

• Following recommended improvements.

The consultant is encouraged to expand upon their approach and scope of work required to conduct the inspections and any recommended non-destructive testing required to determine the condition of the existing infrastructure.

Deliverable: The work associated with this task and the associated findings will be documented as part of the Determination of Required Improvements Memorandum described in Task 5.

Task 5. DETERMINATION OF REQUIRED IMPROVEMENTS MEMORANDUM

5.1 Improvements Memorandum Preparation: Based on the structural/seismic assessment described in Task 3, and the condition assessment described in Task 4, the consultant shall identify the improvements required to enhance the reliability of the crossings during a seismic event, and/or maximize the useful life of the existing infrastructure. The improvements could include refurbishment, replacement, or a combination of refurbishment and

Replacement/Refurbishment of Two Above Ground Pipeline Bridge Crossings Page 18 of 26 October 2026 replacement of all, or portions, of the existing above ground pipeline bridge crossing infrastructure.

The Determination of Required Improvements Memorandum shall include the following:

• Documentation of the Task 3 structural/seismic assessment evaluation and findings.

• Documentation of the Task 4 condition assessment and findings.

• Narrative description of the recommended improvements.

• List of anticipated permits and other required approvals (including CEQA) associated with the recommended improvements.

5.2 Required Improvements Memorandum Meeting: The Consultant shall conduct an virtual Microsoft Teams meeting to provide an overview of each component of the

Determination of Required Improvements Memorandum.

The Consultant’s schedule shall include a two-week review period following the Required

Improvements Memorandum Meeting to enable SFID Staff to review and comment on the

Memorandum. The Consultant would then address the comments from SFID Staff and finalize the Memorandum. A Final Memorandum meeting is not expected to be required since the next step in the process is the development of the Preliminary Design Report described in Task 6.

Deliverable: Draft and Final Determination of Required Improvements Memorandum

Task 6. Preliminary Design Report

The Consultant shall prepare a Preliminary Design Report for the recommended improvements identified in Task 5. The information included in the Preliminary Design Report will form the basis for SFID’s future development of detailed construction plans and specifications by others.

In addition, the information included in the Preliminary Design Report will be used by SFID to update the project description, schedule, and capital cost estimate included in SFID’s 10-Year

CIP.

The following describes the required content of the Preliminary Design Report.

Task 6.1 Preliminary Level Plans and Technical Specifications

6.1.1 Preliminary Level Plans: The consultant shall prepare Preliminary level plans for the improvements identified under Task 5. The Preliminary Level Plans shall include preliminary plan and profile sheets, and preliminary details, completed to a level that clearly identifies the recommended improvements and/or areas to be refurbished. The Preliminary Level Plans shall provide the level of detail necessary to describe the proposed project to relevant regulatory and other permitting agencies to obtain a preliminary understanding of their permitting and approval processes and anticipated requirements.

6.1.2 Preliminary Level Technical Specifications: The Consultant shall prepare preliminary level technical specifications for the improvements identified under Task 5.

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Task 6.2 Permits and other Approval Requirements

The Consultant shall provide a detailed description of the permits and approval requirements for the relevant agencies identified under Task 5. The descriptions shall include the typical process and timing associated with the permit and approval process, as well as any project specific requirements anticipated for the implementation of the proposed improvements. The following provides additional scope of work requirements for three specific agencies/approval processes that need to be addressed. The potential list of associated permitting/approval requirements are not limited to the three described below. The Consultant is responsible for identifying all required permit and approval requirements.

6.2.1 Determination of CEQA Requirements: This task does not include the preparation of

CEQA documents. However, it does include the definition of the anticipated level of CEQA documentation that will need to be prepared for the recommended above ground pipeline bridge crossing improvements.

6.2.2 North County Transit District: Using the preliminary design plans prepared under Task

6.1, the Consultant shall meet with the North County Transit District to obtain a preliminary understanding of permit requirements, and potential construction constraints, associated with the recommended Via de la Valle bridge crossing improvements.

6.2.3 City of Solana Beach: Using the preliminary design plans prepared under Task 6.1, the

Consultant shall meet with the City of Solana Beach to obtain a preliminary understanding of permit requirements, and potential construction constraints, associated with the recommended

Via de la Valle bridge crossing improvements.

Task 6.3 Preliminary Construction Schedule: A detailed preliminary construction schedule shall be prepared for the recommended project that includes associate permit acquisition timelines and anticipated restrictions that may be imposed by the various permitting agencies.

Task 6.4 Preliminary Engineers Estimate of Probable Construction Cost: A detailed preliminary construction cost estimate shall be prepared for the recommended project.

Task 6.5 Preliminary Design Report Preparation: The Consultant shall compile all of the information described in Tasks 6.1 through 6.4 into a Preliminary Design Report. The final

Determination of Required Improvements Memorandum to be completed under Task 5 shall be included as an appendix to the Preliminary Design Report. The Consultant shall prepare a Draft

Final Preliminary Design Report for SFID’s review and comment. The level of completion of the Draft Final should assume that if SFID did not have any comments the document would be complete. If there are comments from SFID, the Consultant will then incorporation the comments and finalize the Preliminary Design Report.

Task 6.6 Draft Final Preliminary Design Report Meeting: The Consultant shall conduct an in-person meeting to be held at SFID’s Administration Office to provide an overview of each

Replacement/Refurbishment of Two Above Ground Pipeline Bridge Crossings Page 20 of 26 October 2026 component of the Draft Final Preliminary Design Report.

The Consultant’s schedule shall include a two-week review period following the Draft Final

Preliminary Design Report Meeting to enable SFID Staff to review and comment on the report.

The Consultant would then address the comments from SFID Staff and finalize the Preliminary

Design Report. A Final Preliminary Design Report meeting is not expected to be required

Deliverables: Draft Final Preliminary Design Report and Final Preliminary Design Report.

Task 7. PROJECT MANAGEMENT, MEETINGS, AND QA/QC

The Consultant shall provide Project Management to ensure fulfillment of this Scope is within budget and schedule. Project Management shall include but not be limited to, contract administration (including schedule updates and preparation of monthly invoices and status summaries), coordination of project team activities, coordination with other agencies, preparation of meeting agendas and minutes, and management of budget and schedule. A brief

Project Progress Summary shall be submitted along with monthly invoices.

The Consultant is expected to provide continuous Quality Assurance and Quality Control

(QA/QC) of the various evaluations of the water system and facilities, preparation of deliverables, reports and cost estimates. The selected Consultant is expected to submit along with deliverables, copies calculations including documentation of computer-generated calculations where applicable. All work shall comply with applicable laws, codes, and professional engineering and industry standards.

Deliverables: Monthly invoice and Project Status Summary, Meeting Agendas, and Meeting

Minutes

Note that the hours and costs associated with all other required technical meetings and/or meetings associated with review of deliverables described herein should be included as part of the task for which the meeting is associated.

5.0 CONFLICT OF INTEREST

Consultant must submit a disclaimer statement disclosing interest, ownership, or remuneration of any type that has been received or is anticipated from any manufacturer, supplier, or distributor which may be recommended on the Project. This disclaimer must be included in the Proposal

Letter required in Section 7.3.1.

6.0 ACKNOWLEDGEMENT OF CONTRACT AGREEMENT

The Consultant shall enter into a contract with the SFID by signing the SFID’s Professional

Consulting Services Agreement. A sample copy of the Agreement is attached in Attachment B.

The proposed consultant shall certify that it takes no exception(s) to this RFP including but not limited to the SFID Standard Professional Services Contract, presented in Attachment B. If the

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RFP to which exception(s) is taken shall be identified and explained.

7.0 PROPOSAL FORMAT

7.1 Respondents shall submit a proposal that clearly separates all tasks, activities and costs associated with the Replacement/Refurbishment of Two Above Ground Pipeline Bridge

Crossings Project. The proposal shall be clear, concise, complete, and demonstrate the qualifications and experience applicable to the Scope of Work.

• Proposal shall have a cover page with the Project Title, Project Number, proposal due date, name, address and telephone number of Firm submitting the proposal.

• Proposal shall include a table of contents with a clear listing of headings and pages.

• The proposal should be concise, well organized and demonstrate the proposed consultants qualifications and experience applicable to the project.

• Proposal shall use a 10-point font, at a minimum, and shall be a maximum of 40 pages excluding the fee proposal, references, and resumes of key personnel. The purpose of these restrictions is to minimize costs of proposal preparation and to ensure the response is fully relevant to the Project.

• Proposer shall submit (1) searchable and modifiable electronic PDF file.

• Proposal shall follow the order listed in Section 7.3.

7.2 Failure to submit information in accordance with the RFP’s requirements and procedures may be cause for disqualification.

7.3 Proposal Inclusions and Order

7.3.1 Proposal Letter: Proposal letter must be completed and executed by an authorized representative of the Proposer. Letter should include: the legal name of business; form of business (corporation, partnership, or other); location and address;

telephone and fax numbers, e-mail address and name of contact person for SFID’s correspondence; acknowledgement of any addenda to RFP; any Proposer exceptions to

RFP and/or Consulting Agreement, if any, as required in Section 6 above; and disclaimer of conflict of interest as required in Section 5, above.

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7.3.2 Executive Summary: A concise executive summary (limited to 2 pages) of the

Proposal identifying the Firm/project team being presented for consideration. The summary should include an overview of the entire proposal describing the highlights of the proposal. In addition please provide the following basic description information regarding the Consultant:

• Legal name and address of company

• Legal form of company (partnership, corporation, joint venture, etc.). If joint venture, identify the members of the joint venture and provide all information required within this section for each member

• If company is wholly owned subsidiary of "parent company"

• Address(es) of office(s) working on this project

• Name, title, address, and telephone number of the person to contact concerning the proposal

7.3.3 Project Understanding and Approach: Proposer shall clearly describe the proposed approach for addressing the Scope of Work, outlining the activities and team members necessary for completing the various tasks. Approach shall establish the

Proposer’s understanding of, and its ability to meet SFID objectives and work requirements.

Identify any special issues or problems that are likely to be encountered and how your team will address them. Proposer may also suggest technical or procedural innovations that have been used successfully on other projects.

7.3.4 Scope of Work: Proposer shall provide any additional detail and descriptions to clarify the Scope of Work outlined in Section 4 and its methodology for completing the work. The description should acknowledge specific tasks and subtasks in ongoing order and provide any supplemental task that may be anticipated or included in the subject project. Proposer should address any elements of the Scope of Work it believes are not addressed in Section 4 but are necessary to complete the work. Proposer should include a listing and description of all additional deliverables anticipated, as necessary.

7.3.5 Project Schedule: The Scope of Work described herein is expected to take approximately 20 weeks complete. Proposer shall include a detailed schedule in bar chart format for completion of tasks, subtasks, and phases associated with the performance of the design services. The Consultant shall provide a preliminary schedule that identifies milestones and completion dates by task from the beginning through formal review and approval by SFID.

7.3.6 Qualifications of Key Personnel (team): Provide the names, titles, office locations, and resumes of key personnel proposed for the Project team including any sub-consultant(s). Identify specific staff responsible for project management, interfacing with the SFID, and direct supervision of the Project team.

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Key personnel performing the majority of the review and execution of the scope of work as identified in Section 4 and reflected in the schedule of values will be required to have a relevant active license in the State of California.

Include a description of the work each team member would perform, his or her level of responsibility, education, active licenses, work experience in years, and special skills or expertise as it relates to the Scope of Work.

Consultant’s evaluation will consider its entire team, therefore no changes in team composition will be allowed without prior written approval of the SFID.

7.3.7 Relevant Experience: Proposer shall provide a summary of current and past relevant projects that Proposer has performed within the past five (5) years including any

SFID’ projects. Projects listed should be those that key personnel named for this Project participated in.

Include the project name, the project reference per Section 7.3.11, the dates of the contract, summary of services provided, and value of contract (including any amendments) for each project.

7.3.8 Organizational Structure: Provide Organization Chart of proposed team.

7.3.9 Level of Effort (Cost Estimate): Within the Proposal, provide an estimated fee of the total direct and indirect costs to complete all tasks identified in the scope of work.

A detailed cost breakdown spreadsheet shall be provided that generally follows the framework shown in Attachment C. The cost breakdown shall provide the number of hours and associated cost, each staff classification as they relate to each task and identified in the Scope of Work. In addition, an estimate of all direct costs such as materials and reproduction costs shall be provided. In addition to the fee spreadsheet, a typical Consultant rate table shall be provided that lists the Consultants typical hourly charges per labor classification category.

7.3.10 Management Plan: Discuss how Project Manager plans to manage the project such as key staff roles and responsibilities, commitment of staff, schedule and budget control, communication plan, document control plan, Quality Assurance/ Quality

Control, modifications to scope, etc.

7.3.11 References: Furnish the contact name, telephone numbers and brief description of services for five (5) references willing to attest to the Proposer’s past performance and staffing on the project listed in Section 7.3.7. References must be project or task managers who have knowledge of day-to-day activities.

SFID reserves the right to check other references. Recent prior experience with SFID may be used as a reference check. References must verify Proposer’s representation.

7.4 Additional Inclusions: No supplemental information will be accepted.

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7.5 Addenda: The Proposer shall confirm the receipt of all addenda issued under this RFP in the Proposer Letter. Proposer is not required to include copies of the addenda with the

Proposal.

7.6 Signature: All documents requiring signature shall be signed by an individual or individuals authorized to execute legal documents of behalf of the party(ies) represented.

8.0 SHORT–LISTING AND/OR SELECTION FOR AWARD EVALUATION

CRITERIA

SFID staff will review the proposals and select the most qualified firm based on the following criteria and weightings:

Project Understanding and Approach 20%

Scope of Work and Reasonableness of the Schedule of Services 20%

Qualifications of Key Personnel (team) and Relevant Experience 25%

Overall Clarity of Proposal/Compliance with RFP 10%

Cost of Proposal 25%

9.0 CONSULTANT SELECTION PROCESS

9.1 Assigned SFID staff will evaluate and rank the proposals in accordance with stated

Evaluation Critiera to determine the most-qualified Firms.

9.2 SFID staff will submit results of the evaluation and negotiations to the Board of Directors with the most-qualified Proposer and recommend for approval.

10.0 CONTRACT NEGOTIATION

10.1 SFID staff will negotiate a contract for the desired consulting services with the most-qualified Firm at compensation the staff determines is fair and reasonable to the SFID.

10.2 Should SFID staff be unable to negotiate a satisfactory Contract with the selected Firm, negotiations with that Firm will be formally terminated. The SFID will then undertake negotiations with the next most qualified Firm. Failing to reach an accord with the second most-qualified Firm, the SFID will terminate negotiations with that Firm and continue the negotiation process with the next most-qualified Firm until an agreement is reached.

10.3 After negotiating a proposed agreement that is fair and reasonable, SFID staff will present the recommendation to the SFID’ Board of Directors in accordance with the SFID

Procurement Policy.

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11.0 PUBLIC DISCLOSURE

Under the California Public Records Act (California Government Code Section 6250 et seq.)

records in the custody of a public entity generally have to be disclosed unless the information being sought falls into one or more of the exemptions to disclosure set out in the code

(Government Code Sections 6254 through 6255.) Any information you deem proprietary or confidential should be labeled as such on the proposal. You may not label the entire proposal as proprietary or confidential. In addition, the Letter(s) of Interest should contain a paragraph that states that your proposal (does contain/does not contain) information that falls into one of the exemptions of Government Code Sections 6254 through 6255 and that you (assert/do not assert) a privilege of nondisclosure. In the absence of a declaration, the SFID will be obligated to disclose your Proposal to any party that requests it. Documents marked proprietary or confidential information will be returned to proposers not selected to contract with the SFID.

12.0 SPECIAL CONDITIONS

12.1 This RFP does not commit SFID to award a contract, to defray any costs incurred in the preparation of a response to this request, or to procure or contract for services.