Replacement_and_Installation_of_Audio_&_Visual_Equipment.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

REPLACEMENT AND INSTALLATION OF AUDIO & VISUAL

EQUIPMENT

Todd Fiedorowicz, Contract Administration Specialist

Procurement Services Division

3335 Tamiami Trl E,East Naples, FL, 34112 todd.fiedorowicz@colliercountyfl.gov

(239) 252-5857

Quick Quote Title: Replacement and Installation of Audio & Visual Equipment

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

1. QUICK QUOTE

Replacement and Installation of Audio & Visual Equipment

Release Project Date: December 17, 2024

Pre-Proposal Meeting (Mandatory): January 8, 2025, 10:00am

3335 Tamiami Trl E, Naples, FL 34112

Question Submission Deadline: January 16, 2025, 2:00pm

Response Submission Deadline: January 22, 2025, 4:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Facilities Management Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

https://procurement.opengov.com/portal/collier-county-fl

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

5.1. Replacement and Installation of Audio & Visual Equipment

1. Remove the existing projector and install a new 4K laser projector suitable for a room size of 35 ft wide x

25 ft deep x 14 ft high, with the following specifications:

a. 20,000 Lumens

b. Minimum of 2 HDMI Ports

c. Network Port

d. Computer Video Port

e. Compatibility with MS Windows Miracast, Apple AirPlay, macOS

f. Integration into a unified control system with other audio-visual devices

2. Remove the existing Blu-Ray player and install a professional-grade player capable of integration into the new amplified audio system that will:

a. Integrate into a unified control system with our other audio-visual devices

3. Provide and install an appropriately sized amplifier that will:

a. Integrate into a unified control system with our other audio-visual devices

4. Provide and install 4 to 6 ceiling-mounted speakers for optimal sound distribution in the training room.

5. Provide and install a wireless microphone, ensuring compatibility with the amplifier system.

6. Provide and install a podium with a unified controller or a wall-mounted unified controller that allows switching between devices to the projector, amplifier, Blu-ray player, and the following:

a. HDMI input port and cabling connected to the projector

b. Computer VGA port and cabling connected to the projector

c. Audio cable with female audio jack connected to the amplifier

d. HDMI cable from the Blu-Ray player to the unified controller

7. Provide and install a lockable AV equipment cabinet with adequate space, ventilation, and storage capacity for all components.

8. The project includes all necessary wiring, mounts and accessories.

9. A testing and training session will be provided to ensure that staff can effectively use the new system.

10. Provide an all-inclusive lump sum price.

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $1,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

https://apps.fldfs.com/bocexempt/

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Remove, supply, and install audio-visual equipment in the Facilities

Management Training Room according to the Scope of Work.

1 LS

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Have you uploaded your W-9*

*Response required

3. Have you uploaded your E-Verify/Immigration Affidavit Memorandum of

Understanding.*

*Response required

4. Have you uploaded your organization's Sunbiz information.*

*Response required

5. Any other applicable forms have been signed and included, along with any licenses required to complete the project's requirements.*

*Response required