Replace Gate Operator_SOW.doc

PR #: 30445PR240000013

STATEMENT OF WORK (SOW)

FOR

USCG STATION SHEBOYGAN

Replace Gate Operator System

1.0 GENERAL

United States Coast Guard (USCG) Station Sheboygan is planning to enter negotiations with a contractor. The USCG is seeking a qualified contractor to replace the gate operator for the Station’s cantilever sliding vehicle gate. Prior to submitting a quote, it is mandatory to examine the SOW and it is highly recommended to visit the facility to take field evaluations and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Station Sheboygan.

Unit will be hosting a site visit on 20JUN2024 at 10:00 Central Time at the below location:

209 Pennsylvania Ave Sheboygan, WI 53081 POC: Jason Tribeck Email: Jason.L.Tribeck@uscg.mil

1.1 Background

The vehicle entrance to USCG Station Sheboygan is equipped with an automated cantilever slide gate. The operator system for the gate has failed, causing the gate to no longer open and close automatically. The gate can still be opened and closed manually by disengaging the drive system.

Replacement of the gate operator and associated equipment is required to restore full functionality to the gate.

1.2 Scope

1. Contractor shall furnish all labor, materials, equipment, and appliances as necessary to replace the gate operator system and make the entrance gate fully functional again. This will include replacement of the housing, motor, gearing, electronic controls, push buttons, breakers, main power disconnect, wiring, visible and audible alarms, indicator lights, and other associated equipment as required. The installation shall include making all mechanical and electrical connections, and connections to existing accessories, safety devices, and remote actuation systems (electronic access, digital keypads, telephone entry systems, sensor loops, etc.).

2. The operator and all components shall be new; used, refurbished, or rebuilt parts or components shall not be used. Operator and components shall be produced by a nationally recognized manufacturer.

3. The operator shall be industrial grade, rated for continuous duty cycle, and suitably sized & compatible with the existing gate. The motor shall be 1HP or greater.

4. The operator shall be in compliance with UL 325 as evidenced by UL listing label attached to gate operator. Installation shall include connection to existing safety devices and/or installation of additional safety devices as required to make the entire gate/operator system UL 325 compliant.

5. The operator shall include on-board push-button controls for open/close/stop.

6. The operator shall include programmable variable speed up to 24” per second, and a soft-start and soft-stop function to prevent shock load to the panel and operator.

7. The operator shall include a mechanical disconnect feature so that the gate can be opened and closed manually without using the motor/drive system.

8. The operator shall be equipped with a cold-weather package (internal gearbox heater and heater strip for the control box, etc.).

9. The operator shall be equipped with an integral limit system, providing accurate settings to control the open and close positions of the gate, and shall not be affected by manual operation or motor removal.

10. The operator shall include a flashing strobe light and audible alarm to warn personnel prior to gate movement. The audible alarm shall be activated three seconds before the motor is energized and the gate begins to move and shall sound continuously while the gate is in motion.

11. The operator shall include an auto-close timer to provide automatic closure of the gate from the fully open position, adjustable from 0 to 60 seconds.

12. The operator enclosure shall be heavy-duty 10-gauge steel or better, powder-coated black or bronze, and weather-tight with a hinged, gasketed, and lockable door.

13. Contractor shall ensure all work is executed in accordance with all required local, State, and Federal codes.

14. Contractor shall provide all labor, materials and equipment needed to complete work.

15. Contractor shall ensure all safety precautions are taken prior to and during the removal and install process to ensure the safety of Contracting personnel and USCG Station Sheboygan property.

16. Upon completion of work contractor shall guarantee site is cleaned and ready for final inspection of site before turning site back over to Station Sheboygan personnel.

17. Upon completion, all equipment that is removed and debris caused from the project shall be removed from government property and disposed of at the contractor’s expense in accordance with all local, State and Federal regulations.

18. The contractor shall not use Coast Guard dumpsters or any waste receptacles for disposal of debris.

1.3 OBJECTIVE

Replace the entrance gate operator system and associated equipment to restore full functionality to the entrance gate.

1.4 WARRANTY

In addition to any included manufacturer’s warranty for the operator and components, the contractor shall provide a warranty for all parts and labor for a period of one year from the date of project completion/USCG acceptance of work.

1.5 SUBMITTALS

Contractor shall provide manufacturer’s catalog cuts with printed specifications and instructions.

Contractor shall provide one copy of operation and maintenance data covering the installed products. Manual to include parts list showing manufacturer’s names and parts numbers for the gate operator.

2.0 CONTRACTOR PERSONNEL

Contractor shall provide a list of names to the Coast Guard POC for access to the base.

All Contractor personnel shall present ID to the OOD/JOOD at the entrance to the base.

2.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

2.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

2.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

2.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

3.0 Period of Performance

The period of performance for this contract shall not exceed 21 calendar days from the date of award, unless otherwise approved by the contracting officer.

3.1 PLACE OF PERFORMANCE

The primary place of performance will be:

USCG Station Sheboygan 209 Pennsylvania Ave.

Sheboygan, WI 53081 Station Sheboygan Point of Contact: MKC Jason Tribeck 920-452-0346 or 443-669-3495

3.2 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:00 am and 6:00 pm CST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

5.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract.

6.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The Contractor shall have 10 business days to make corrections and redeliver.

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