Replace Front Gate Sector Humboldt Bay SOW.pdf

Statement of Work

Replace Front Gate at USCG Sector Humboldt Bay

1001 Lycoming Ave, McKinleyville, CA 95519

1. PART 1 - GENERAL

a. Scope Of Work:

The intent of this Statement of Work (SOW) is to have the contractor replace the existing front gate at USCG Sector Humboldt Bay, located at 1001 Lycoming Ave, McKinleyville, CA 95519, with a like-in-kind gate designed to accommodate a larger opening. All materials used to accomplish the tasks in this SOW shall adhere to applicable ASTM standards and specifications for gate systems, structural steel, and construction components. Final gate installation must ensure seamless operation, including secure latch mechanisms, smooth motor operation, and operational safety components to meet UL and OSHA standards. All gate components shall be corrosion-resistant or treated with weather-resistant coatings as per industry standards, such as ASTM A123 for zinc coating and ASTM D2244 for color retention if painting is required.

b. Place of Performance

USCG Sector Humboldt Bay

1001 Lycoming Ave, McKinleyville, CA 95519

c. Technical Point of Contact:

LCDR Conor Breckenridge

d. Contractor Personnel

i. Contract Manager

The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The contact manager or alternates must be able to read, write, speak, and understand English.

ii. Contractor Employees

SOW: Replace Front Gate at Sector Humboldt Bay

The contractor shall not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

Contactor personnel shall present a neat appearance and be easily recognized as contractor employees.

The contractor shall not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. If the person is an employee of the U. S. Coast Guard, they may not be employed unless such person seeks and receives approval according to U. S. Coast Guard regulations.

e. Security Requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

f. Hours of Operation

The contractor shall be allowed access to the work site during the following hours:

Monday through Friday between 08:00 am and 04:00 pm not including federal holidays or base closure.

If circumstances should arise where the contractor desires a work schedule different than the days and times above, the contractor shall request the change in writing to the contracting officer or onsite Point of Contact (POC) a minimum of 24 hours before execution of the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted prior to 9:00 am on the Friday prior to commencement of work.

2. PART 2 - DEFINITIONS

a. General Definitions

When the SOW, solicitation provision, or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section

2.101 of the FAR.

Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

3. PART 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

a. The following utilities are available for use at no cost by the contractor:

The government shall provide access to 110 V electrical power. The contractor shall coordinate with the POC for access points and any specific connection requirements. The contractor is responsible for the installation and maintenance of any temporary connections or extensions unless otherwise specified. Energy consumption must adhere to requirements specified in FAR 52.236-14 ("Availability and Use of Utility Services") to ensure proper use and avoid waste. The contractor shall ensure equipment used is compatible with the 110 V power supply and adheres to safety standards. Any additional power needs beyond the government-furnished 110 V electrical utility may require prior approval and be at the contractor's expense.

4. PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in part 3 above as government furnished, the contractor shall furnish all labor, materials, and equipment required to perform the tasks in this

SOW.

5. PART 5 - SPECIFIC TASKS

The contractor shall replace the existing front gate at USCG Sector Humboldt Bay, located at 1001 Lycoming Ave, McKinleyville, CA 95519, with a like-in-kind gate designed to accommodate a larger opening and all associated mechanical systems. The existing concrete curb and bollards shall be relocated closer to the edge of the asphalt to facilitate the entry of large vehicles. A new, longer gate shall be installed, extending fully across the width of the asphalt turn-in, with roller tracks extended as necessary. All materials and workmanship shall meet USCG physical security standards and comply with applicable regulations. Any cutting, welding, or fastening performed shall meet AWS D1.1 Structural Welding Code requirements and provide structural integrity for all components.

The contractor shall be responsible for relocating and re-installing all interferences that may be encountered while completing this SOW.

The contractor shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the on-site representative with the concurrence of the contracting officer.

a. DETAILED TASKS

i. Project Coordination

1. Schedule and coordinate all work with the designated Technical POC to minimize disruption to USCG operations.

The contractor shall verify underground utilities and site-specific environmental conditions prior to start of work.

2. Establish and maintain a safe work zone around the project area using cones, barriers, and appropriate safety signage in accordance with OSHA Safety and Health Standards.

3. Submit a work plan to the Technical POC detailing the timeline, methodology, and safety precautions prior to mobilization.

4. Submit cutsheet of gate, and equipment to be installed to technical POC for validation of compatibility with CG Base Alameda Access control systems. No materials to be ordered until submittals are approved by Technical POC.

ii. Decommissioning and Removal of Existing Equipment

1. Disconnect power to the existing gate operator in compliance with CFR Title 29, OSHA standards (1926.417 - Lockout/Tagout).

2. Remove the old gate, including all rollers, tracks, and components.

3. Disconnect and remove electrical components such as safety devices (photo eye safety sensors), loop detector modules, and wiring from the existing control panel.

4. Remove and properly dispose of all dismantled components and debris off-site at an approved recycling or disposal facility. Ensure compliance with FAR clause 52.223-3 (Hazardous Material Identification and Material Safety Data).

iii. Modification of Gate Opening and Preparation for Installation

1. Expand the gate opening area to the full width of the asphalt turn-in. Confirm measurements with the Technical

POC.

2. Remove existing concrete curb and relocate it near the edge of the asphalt. Ensure the new curb location does not compromise vehicle clearance or pedestrian accessibility.

3. Remove and relocate five bollards as directed by the Technical POC.

4. Repair any damage to the asphalt caused by curb and bollard removal and relocate as instructed.

5. No unapproved openings in the perimeter fence shall be left unattended or unsecured during the project’s execution (coordinate with Technical POC in real time if temporary openings are required).

iv. Installation of Extended Roller Tracks and New Longer Gate

1. Extend and install additional roller tracks as necessary to accommodate the expanded gate opening.

2. Install the new rolling gate (matching existing design) to fit the larger gate opening. Confirm specifications for materials and design are in compliance with ASTM standards relevant to chain link fencing and gates.

v. Installation of New Gate Operator System

1. Inspect the existing concrete pad. Modify, repair, or replace the pad as required to ensure a level surface per manufacturer specifications.

2. Securely mount the new gate operator chassis to the pad, following manufacturer installation guidelines.

3. Attach and properly align a new heavy-duty roller chain with the operator’s drive gear. Adjust chain tension to ensure smooth gate operation as per manufacturer’s instructions.

4. The replacement gate shall match the style and appearance of the current gate, but be fabricated with materials meeting industry standards for durability and weather resistance. All structural components must meet or exceed industry standards for gates of this type and size.

5. Extend roller tracks and other gate components as necessary, ensuring all modifications are securely installed and meet applicable manufacturing and engineering standards.

6. Concrete curb and bollards must be relocated closer to the edge of existing asphalt, ensuring structural stability and reinforced to industry standards. Concrete shall meet ASTM C94 standards for ready-mix concrete and reinforcement shall comply with ASTM A615 for rebar.

vi. Installation of Safety Devices and Access Control System

1. Mount and align a new photo eye safety sensor system across the gate path. Ensure an unobstructed line of sight between emitters and receivers.

2. Replace the existing loop detectors with three new detectors. Install and integrate the detectors into the gate operator’s control panel for proper functionality.

3. Install and connect a backup power system comprising two 12V 7AH batteries within the operator housing.

4. Integrate and test the existing keypad for access control to ensure compatibility and proper functionality with the access system at USCG Base Alameda.

5. Adhere to the National Electrical Code (NEC) for all electrical wiring and conduit installations.

vii. System Commissioning and Testing

1. Program the gate operator system, including the open/close travel limits, variable speed settings, and obstruction sensitivity levels.

2. Perform the following safety and functionality tests:- Conduct a photo eye safety sensor test to confirm gate reversal upon beam interruption.- Test all loop detectors for accurate operation with vehicles to ensure proper functioning.- Simulate power failure to test the automatic switching to the battery backup system.- Verify the manual release mechanism functions properly in emergencies.

3. Mechanical systems for gate operation (e.g., motors, rollers, tracks) must comply with UL 325 Safety Standards for Gate Operators. They should be tested for durability and safe operation prior to acceptance by the government.

viii. Demobilization and Final Site Cleanup

1. Remove all construction equipment, tools, materials, and debris from the site to leave the work area clean and orderly. Repair any damage caused to surrounding areas during installation, including landscaping, fencing, and walkways.

2. Upon project completion, the contractor shall perform a thorough cleanup, removing all debris, damaged materials, and tools while ensuring that the surrounding area is left clean, organized, and restored to its previous condition.

ix. Client Handover, Training, and Documentation

1. Conduct a final walkthrough with the Technical POC to inspect the installation and ensure it meets project requirements and applicable standards (e.g., ASTM, Federal Spec RR-F-191K/GEN for fencing).

2. Provide training to designated personnel regarding gate operation, safety features, and emergency manual release procedures.9.3. Furnish all relevant documentation, including warranty information, maintenance schedules, and manufacturer manuals.

3. It is the contractor's responsibility to provide all required documentation, including as-built drawings, maintenance instructions, and operation manuals before final acceptance of the work.

4. The contractor shall coordinate all quality assurance inspections with the Technical POC, providing necessary access and documentation to verify compliance with contract specifications.

x. Compliance and Reporting

1. Ensure adherence to applicable FAR clauses. Submit final report and closeout documentation, as required per agency policies, to the contracting officer.

2. The contractor must submit a detailed mobilization and demobilization plan, including projected timelines and workforce requirements.

b. SAFETY:

i. Workmanship must comply with industry standards for civil engineering projects and construction, ensuring that all installations are permanent, durable, and compliant with ASTM or equivalent standards.

ii. The contractor shall verify all site conditions prior to commencing work. If suspect Asbestos-Containing Material (ACM) or Lead- Based Paint (LBP) is discovered, the contractor shall immediately stop work in the affected area, notify the contracting officer or Technical POC, and await instructions. No abatement or disposal of ACM/LBP is authorized under this contract.

iii. All work shall be performed in a workmanlike manner and in accordance with OSHA Safety and Health Standards to ensure the safety and integrity of the work site and personnel.

iv. The contractor must follow all applicable Local, State, and Federal regulations, to include but not limited to the following documents.

1. Environmental Protection Agency (EPA) regulations regarding hazardous materials

2. California Department of Transportation (Caltrans) and local engineering standards

v. The contractor is responsible for obtaining and paying for any required Local, State, or Federal permits necessary for the execution of this project.

6. PART 6 - TESTING AND ACCEPTANCE

a. Testing

The contractor shall document and certify operational functionality test.

b. Acceptance

Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per SOW section 5(a)(vii) above.

7. PART 7 - APPLICABLE PUBLICATIONS AND FORMS

a. Publications

OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction

END