Replace Flooring SLM CGX ESD SOW.pdf

STATEMENT OF WORK (SOW)

FOR

Replace Flooring Coast Guard Exchange (CGX) and Electronic Support Detachment (ESD)

USCG Sector Lake Michigan

1.0 GENERAL

The United States Coast Guard (USCG) is seeking a qualified contractor to perform a flooring replacement project at USCG Sector Lake Michigan, 2420 South Lincoln Memorial Drive, Milwaukee, Wisconsin.

This project will consist of two options, and contractors are to provide bids for both:

Option 1 is the flooring replacement for the Coast Guard Exchange (CGX) Option 2 is the flooring replacement for the Electronic Support Detachment (ESD).

Sector Lake Michigan is a working Coast Guard unit and will remain in operation during the project.

Bidders are responsible for visiting the site to field verify existing conditions and determine actual dimensions and the nature of the work required. Failure to visit the site does not relinquish the bidder from determining the extent and scope of the work required and estimating the difficulty and cost to complete the project.

The USCG Sector Lake Michigan Facility Engineering Officer, CWO Jason Smith, will be the USCG’s Onsite Representative for this project.

Arrange pre-bid site visits to verify existing conditions by sending an email to:

christopher.j.lewis@uscg.mil

UNIT SITE VISIT AUGUST 1ST 2024 @ 0930 CENTRAL TIME

ADDRESS: 2420 S LINCOLN MEMORIAL DRIVE MILWAUKEE, WI 53207

2.0 BACKGROUND

The CGX and ESD at Sector Lake Michigan are being renovated, and the finished flooring is to be replaced as part of the renovations.

The USCG Sector Lake Michigan building was built in 1970 with multiple additions over the years. The CGX and ESD are part of the original building.

There is asbestos containing mastic and tile in various rooms throughout the building. A pre-renovation asbestos inspection has been completed in the areas affected by this project, and no asbestos was detected. The inspection reports are attached as enclosure (3) and enclosure (4).

If any materials that are suspected of containing asbestos are encountered during this project, the onsite representative is to be notified and work is to stop until the situation can be further assessed.

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3.0 OBJECTIVES

Remove and dispose of old finished flooring, prepare subfloors, and furnish/install new replacement finished flooring at USCG Sector Lake Michigan. Option 1 consists of the flooring in the CGX and option 2 consists of the flooring in the ESD.

Coordinate and expedite work to minimize disruption to USCG activities and the amount of time that the CGX must remain closed.

4.0 DOCUMENTATION

Enclosure (1) Floor plans of the CGX with areas included in this project highlighted.

Enclosure (2) Floor Plans of the ESD with areas included in this project highlighted.

Enclosure (3) CGX Asbestos Inspection Report of March 2024 Enclosure (4) ESD Asbestos Inspection Report of April 2023

5.0 SCOPE

This project will consist of two options, and contractors are to provide bids for both:

Option 1 is the flooring replacement for the CGX.

Option 2 is the flooring replacement for the ESD.

The scope of the project is the same for both options:

This project includes the removal & disposal of the existing finished flooring, and the installation of new luxury vinyl tile or luxury vinyl plank (LVT/LVP) flooring. All materials for this project are to be furnished and installed by the contractor.

This project also includes all sub-floor preparation to ensure a professional and durable installation of the new flooring.

Incidental work items not specifically listed in this scope, but necessary to complete the project with a professional and durable finish shall be included. Examples include, but are not limited to patching holes and leveling sub-floor, removal, replacement, and installation of cove base, moldings, doorway thresholds, transitions strips, etc.

During all parts of this project care must be taken to control dust and protect any CG equipment within the work area, especially any electronic equipment.

5.1 PROJECT PHASING AND COORDINATION

Option 1. CGX:

The CGX will be closed for the duration of the renovation project, and one of the objectives of this project is to minimize the amount of time the CGX must remain closed. This will require close coordination with the Onsite Representative.

Other work that will be included in this project, but completed by others includes:

Removing all furnishings, equipment, and products.

Painting.

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New flooring shall be installed as soon as practicable following completion of the painting portion of this project i.e., long delays due to supply chain, scheduling, or other issues are not acceptable.

Painting the CGX is scheduled for September 9th – 13th, 2024. The flooring replacement project should begin as soon as the painting is completed, and work should continue expeditiously until complete.

The flooring replacement in the CGX must be completed during the week of September 16th – 20th, 2024. These dates are not flexible.

Option 2. ESD:

If awarded, the Option 2 ESD flooring replacement will be completed in two phases to allow for installation of new furnishings and moving personnel into the newly finished space.

Phase 1: complete the flooring replacement in room 128 & 128 A.

Once the flooring replacement is completed in rooms 128/128A, shift to the CGX flooring replacement while personnel vacate rooms 126/126A and move into rooms 128/128A.

Phase 2: complete the flooring replacement in Rooms 126 & 126A.

If both Option 1 and 2 are awarded, the schedule will be as follows:

September 9 – 13: Replace flooring ESD rooms 128 & 128A.

September 16 – 20: Replace flooring CGX.

September 23 – 27: Replace flooring ESD rooms 126 & 126A.

*The dates for CGX flooring replacement are not flexible.

*The dates for the ESD portions of the project are somewhat flexible and are to be coordinated with the Onsite Representative.

The ESD is a restricted space. CG personnel must always have access to the server racks that are contained within the Room 128. Contractor employees must present a valid ID, sign an access log, and will be escorted the entire time they are working inside the ESD space.

5.2 HAZARDOUS MATERIAL/WASTE

The Contractor shall ensure that all hazardous waste generated by this project is disposed of in accordance with all local, state, and federal laws and regulations. The Contractor is responsible for preparing all disposal and shipping documentation/manifests, and container labeling, and shall provide copies of this documentation to the Onsite Representative.

5.3 SUB-FLOOR PREPARATION

Contractor assumes all responsibility for preparation of flooring, including any inspections, skim coat layers, bead blasts, scarification, etc. of the exposed subfloor, and any preparations

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required. Contractor shall be responsible for ensuring appropriate subfloor preparation and condition of the subfloor prior to installation of new flooring products.

Do not install new flooring on surfaces that are unsuitable and will prevent a proper installation.

All substrate to receive new flooring shall be clean and dry and free of any compromising conditions that would prevent or hinder the installation of the flooring. Prepare subfloor in accordance with flooring manufacturers and adhesive manufacturers recommended instructions to ensure the proper installation of the new finished flooring. Repair holes, cracks, depressions, or rough areas using material recommended by the flooring or adhesive manufacturer. Free floor of any foreign materials and clean. Submit one copy of the manufacturer's printed Installation instructions for the flooring, including surface preparation, and recommended adhesives to the Onsite Representative.

5.4 NEW FLOORING INSTALLATION

At least 30 days prior to the planned flooring installation, provide the Onsite Representative with a selection of samples of new LVT/LVP flooring for the USCG to choose from. Selection samples shall include manufacturer’s cut sheets, literature, and product specifications.

Flooring used in this project shall be from a nationally recognized US manufacturer’s running line of offerings and shall be low-VOC, commercial grade, waterproof, dimensionally stable, with a wear layer of at least 30 mil. The flooring manufacturer must have at least 10 years of experience in the production of the type of flooring material specified, be financially sound, have technical support for their products and the installation of them, and be capable of producing and delivering the product on time and without defects of any kind.

Install new LVT/LVP flooring selected by USCG from Contractor-provided samples in the areas listed in section 5.0 and indicated by the highlighted areas in enclosure (1) and enclosure (2).

The flooring installation method must be suitable for commercial grade applications i.e., flooring must be glue-down for commercial grade installations vs. floating installation for light-commercial or residential installations.

Isolate area of installation from rest of building. Perform all work by manufacturer's approved installers, in accordance with the manufacturer's printed instructions.

Quality Assurance: Contractor shall assure the product is appropriate for the application and environment in which it is to be installed, and that the product is merchantable for service, free of any visible and latent defects, and will perform for the purpose for which it is intended without compromise. New flooring will be brought on site and allowed to acclimate in accordance with manufacturer’s recommendations prior to installation. Flooring must be installed carefully to not leave gaps between planks and near trim or transitions. Any gaps found during final inspection will result in the work not being accepted and must be repaired by replacing planks with ones that correctly fit vs filling the gaps with caulk.

If practicable reuse any removed baseboards and cove base. Damaged or missing baseboards and cove base will be replaced, and color/size matched by Contractor. The joint between the new finished floor and new or existing baseboards or cove base shall be joint-tight with no gaps.

Attic Stock: Contractor shall provide a minimum of 5% total quantity of new flooring to the local maintenance staff for future replacement or patching. Attic stock shall be from the same lot and in original packaging with exact matching type, size, pattern, and color.

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Maintenance: Contractor shall provide manufacturer’s maintenance materials, information, and guidelines for product after installation.

6.0 SAFETY PROGRAM

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area and adjacent areas, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all applicable Federal, State and Local safety laws, rules, and regulations.

7.0 WASTE DISPOSAL

Upon completion of work Contractor shall guarantee site is cleaned and ready for final inspection before turning site back over to USCG personnel. All debris caused from the project shall be removed from government property and disposed of at the Contractor’s expense in accordance with all local, State, and Federal regulations. The Contractor shall not use Coast Guard dumpsters or any waste receptacles for disposal of debris.

The Contractor shall comply with all local, State, and Federal environmental regulations dealing with the generation, management, storage, and disposal of solid, toxic, and hazardous wastes.

The Contractor shall ensure that all wastes are properly containerized, labeled & placarded, managed, tested, stored, documented/manifested, transported, and disposed of in accordance with all applicable regulations.

The Contractor shall provide the Onsite Representative with signed and fully executed originals of all hazardous waste profiles, test results, hazardous waste manifests and/or other shipping papers, and all other required documentation.

8.0 WARRANTY

Provide manufacturer's standard performance guarantees or warranties including minimum twenty-year commercial wear warranty. In addition to any manufacturer’s warranty for the flooring, the Contractor shall provide a written warranty for all parts and labor for a period of 12 months from the date of project completion/USCG acceptance of work. The Contractor shall, at no additional cost to the government, make necessary replacements and/or repairs due to defective installation or unsatisfactory workmanship that becomes apparent within 12 months of the installation completion date.

9.0 SUBMITTALS

The Contractor shall provide the Onsite Representative with:

a) At least 30 days prior to the planned start of flooring installation, the Contractor shall provide a selection of samples of new LVT/LVP flooring for the USCG to choose from.

Selection samples shall include manufacturer’s cut sheets, literature, and product specifications.

b) One copy of the manufacturer's printed Installation instructions for the flooring, including surface preparation, and recommended adhesives to the Onsite Representative.

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c) Attic Stock: Contractor shall provide a minimum of 5% total quantity of new flooring to the local maintenance staff for future replacement or patching. Attic stock shall be from the same lot and in original packaging with exact matching type, size, pattern, and color.

d) Manufacturer’s maintenance materials, information, and guidelines for product after installation.

e) Signed and fully executed originals of all hazardous waste profiles, test results, hazardous waste manifests and/or other shipping papers, and all other required documentation. The Contractor shall submit a copy of the waste shipment records within one day of the shipment leaving the project site.

f) Copies of the manufacturer’s warranties

g) Copies of Contractor’s written warranty.

10.0 CONTRACTOR PERSONNEL

The Contractor shall provide personnel with the following minimum capability:

The on-site supervisor must have the ability to read, write, clearly speak, and understand English.

All Contractor personnel shall be citizens of the United States (U.S.) or legal residents who have been lawfully admitted for permanent residence into the U.S. The Contractor shall obtain signed statements from all employees and potential employees to be assigned work under this contract attesting they have been informed of these restrictions.

All Contractor personnel shall be in good health and free of any communicable disease while performing work at this facility. Any necessary medical certificates, exams, and treatments are at the expense of the Contractor.

The Contractor shall provide a list of names of all on-site workers to the USCG for access to the facility.

All Contractor personnel shall present valid ID to the watch stander at the entrance to the base and sign in using the access log.

11.0 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

The flooring installer must have a minimum of 10 years’ experience in the installation of commercial flooring products, be financially sound, have references and a sound history, and provide on-site project manager supervision. The flooring must be installed in strict compliance with the manufacturer’s installation guidelines and industry standards. The flooring installer shall be certified to install the type of flooring used in this project by either the manufacturer of the flooring or a nationally recognized certification agency e.g., International Standards & Training Alliance, International Certified Flooring Installers, etc.

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12.0 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Onsite Representative prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

13.0 EMPLOYEE CONDUCT

There shall be NO SMOKING in any Coast Guard building.

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

14.0 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

15.0 PERIOD OF PERFORMANCE

Option 1 CGX:

The period of performance is September 16th – 20th, 2024.

*The dates for CGX flooring replacement are not flexible.

Option 2 ESD:

The anticipated period of performance is:

Rooms 128 & 128A: September 9th – 13th, 2024.

Rooms126 & 126A: September 23rd – 27th, 2024.

*The dates for the ESD portions of the project are somewhat flexible and are to be coordinated with the Onsite Representative.

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16.0 PLACE OF PERFORMANCE

The primary place of performance will be:

USCG Station Milwaukee 2420 South Lincoln Memorial Dr.

Milwaukee, WI 53207

17.0 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:00 am and 4:30 pm, Monday through Friday (except Federal holidays) unless otherwise approved by the Coast Guard.

SATURDAY, SUNDAY AND HOLIDAYS: The Contractor shall provide the Onsite Representative at least forty-eight hours advance notice prior to working on weekends or Federal holidays. The Government may reject any such request without impacting the completion time of the contract.

18.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide all utility services required in the performance of this contract, including normal amounts of electricity and water. Electrical power is provided at existing outlets for the Contractor to operate equipment necessary in the performance of work. Hot and cold water is provided at existing sinks and outlets limited to the normal water capacity of the building. No special heating or cooling of water will be provided.

The Government will not furnish any other resources to the Contractor in support of this contract.

19.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract.

20.0 GOVERNMENT ACCEPTANCE PERIOD

The Onsite Representative will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Onsite Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The Onsite Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Onsite Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The Contractor shall have 10 business days to make corrections and redeliver.