Repairing and Maintaining Various Parking Lots at Harnett County Government Buildings.pdf

HARNETT COUNTY FACILITIES

MAINTENANCE

REQUEST FOR PROPOSAL

FOR

REPAIRING AND MAINTAINING VARIOUS PARKING LOTS

AT HARNETT COUNTY GOVERNMENT BUILDINGS

DUE DATE: NO LATER THAN 2:00 PM, MAY 20, 2026

FAXES OR E-MAILS ARE NOT ACCEPTED FOR THIS PROPOSAL

Sealed proposals subject to the conditions made a part of hereof will be received until 2:00 p.m., May

20, 2026 for furnishing all labor, materials, equipment, and services incidental and implied, for completion of the project described herein.

PRE-BID CONFERENCE: A pre-bid conference shall be held in front of the Harnett County Facilities

Building 200 Alexander Dr., Lillington, NC 27546 at 9:30 a.m., May 12, 2026.

SEND ALL PROPOSALS VIA UPS, FEDEX OR HAND DELIVER TO:

Harnett County Resource Center and Library

Attn: Renea Warren-Ford, Procurement Manager

455 McKinney Parkway

Lillington, NC 27546

NOTE: Indicate company name and RFP No. FM05202026 on the front of each sealed envelope or package.

Direct inquiries concerning this RFP to: Renea Warren-Ford, Procurement Manager, email:

bids@harnett.org with Questions – Paving RFP in the subject line.

mailto:bids@harnett.org

THE PROCURMENT PROCESS

The following is a general description of the process by which a firm will be selected to provide services.

1. Request for Proposals (RFP) is issued to prospective vendors.

2. A pre-proposal conference and/or deadline for written questions is five days prior to due date.

3. A proposal will be received from each offeror in a sealed envelope or package. Each original shall be signed and dated by an official authorized to bind the vendor. Unsigned proposals will not be considered.

4. All proposals must be received by the issuing agency no later than the date and time specified on the cover sheet of this RFP.

5. At the date and time, the proposals from each corresponding vendor will be opened. Interested parties are cautioned that these costs and their components are subject to further evaluation for completeness and therefore may not be an exact indicator of an offeror’s pricing position.

6. At their option, the evaluators may request oral presentations or discussion with any or all offerors for clarification or to amplify the materials presented in any part of the proposal.

However, offerors are cautioned that the evaluators are not required to request clarification;

therefore, all proposals should be complete and reflect the most favorable terms available from the offeror.

7. Proposals will be evaluated for completeness, content, experience with similar projects, ability of the offeror and its staff, and cost. Award of a contract to one offeror does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed most advantageous to the County.

8. Offerors are cautioned that this is a request for offerors, not a request to contract and that Harnett

County (Owner) reserves the right to reject all offers when such rejection is deemed to be in the best interest of the County.

PROPOSAL FORM

Parking Lot Maintenance and Repair

RFP No. FM-05202026

By submitting this proposal, the potential contractor certifies the following:

This proposal is signed by an authorized representative of the vendor.

It can obtain and submit to the Owner insurance certificates as required within 5 calendar days after notice of award.

The cost and availability of all equipment, materials and supplies associated with performing the services described herein have been determined and included in the proposed cost.

All labor costs, direct and indirect, have been determined and included and included in the proposed cost.

All taxes have been determined and included in the proposed cost.

The offeror has attended the conference (if applicable) or conducted a site visit and is aware of prevailing conditions associated with performing these services.

The potential vendor has read and understands the conditions set forth in this RFP and agrees to them with no exceptions.

Therefore, in compliance with this Request for Proposal and subject to all conditions herein, the undersigned offers and agrees, if this proposal is accepted within 60 days (normally less) from the date of the opening, to furnish the subject services for a cost not to exceed:

(NOTE: THIS PAGE MUST BE FULLY EXECUTED AND RETURNED FOR

CONSIDERATION OF PROPOSAL)

Base Bid: Parking Lot Maintenance and Repair.

BID: $________________________________________________________________________

WRITTEN : $ __________________________________________________________________

OFFEROR: ___________________________________________________________________

ADDRESS: ___________________________________________________________________

CITY, STATE, ZIP:___________________________________________________________

TELEPHONE NUMBER: ___________________FAX:______________________________

FED ID NO.: _____________________________TYPE & LICENSE NO.:_______________

E-MAIL: ________________________________ MBE STATUS:______________________

Principal Place of Business if different from above

BY: (Signature) __________________________________TITLE:_______________________

DATE: _______________ (Typed or printed name) ___________________________________

Pre-Bid Conference: A pre-bid conference shall be held at the front of the Harnett County Facilities

Building, 200 Alexander Drive, Lillington 27546, May 12, 2026 at 9:30 A.M.

PROJECT: The County is seeking a turnkey solution for the repair, resealing, and restriping of multiple parking lots to restore functionality, safety, and appearance. Parking lots included in this RFP include: the

Courthouse, Facility Maintenance, Harnett Area Rural Transit, Harnett Regional Water, Sheriff’s Office, Agriculture Center, Health Department rear lot, and the RCL Building front and rear parking lots. The maintenance and repair work, contemplated in this RFP includes the removal and proper disposal of damaged asphalt, installation of ABC stone where necessary to ensure a stable base, patching and resurfacing of deteriorated areas, crack sealing of major asphalt pavement cracks using hot-applied crack sealant. Work will also include grading to promote proper drainage, application of a seal coat to extend pavement life, and restriping of parking areas, including ADA-compliant spaces, crosswalks, and other pavement markings using durable transportation-grade paint in accordance with applicable standards. All existing brick and concrete pedestrian walkways and curbing shall remain in place and must not be disturbed during the course of work. The scope is intended to deliver a fully rehabilitated and clearly marked parking.

SCOPE OF WORK: This is a turnkey project for asphalt sealing and repairs. The project includes seal coating, saw cutting, removal and patching of damaged asphalt, offsite disposal of debris, installation of

ABC stone as needed, and grading.

The contractor shall be responsible for all preparation, repair, and finishing work necessary to deliver a complete and fully functional project.

Provide all labor, equipment, and materials for the following:

• Crack sealing of all major asphalt pavement cracks using hot-applied crack sealant

• Seal coating of asphalt surfaces

• Protection of all existing concrete pedestrian walkways and curbing (to remain undisturbed)

• Cutting, removal, and patching damaged asphalt

• Restriping of newly sealed asphalt to match existing layouts using traffic paint

• Restriping shall include all parking spaces, ADA markings, directional arrows, stop bars, informational markings, and crosswalks. Stencils will be provided by the vendor.

Parking lots at the Courthouse, Facility Maintenance office, Harnett Area Rural Transit office, Harnett

Regional Water building, Sheriff’s Office, Agriculture Center, Health Department (rear lot), and Resource

Center & Library Building (front and rear lots). See attached map

Work must be completed in full at each location before proceeding to the next. All work must be performed on nights and/or weekends to avoid disruption to normal operations.

EXISTING UTILITIES: The contractors should be aware of existing utilities in and adjacent to the project area. All manhole’s, catch basins, water valve boxes, etc. shall be adjusted to meet the new grade of the parking area.

TRAFFIC CONTROL: Proper traffic control and signage measures should be provided while construction.

TECHNICAL SPECIFICATIONS: All materials and standards shall meet NCDOT standards unless otherwise noted or approved by the Owner prior to construction.

Vendor’s Responsibility: The Vendor shall be responsible for the construction site during the performance of the work. The Vendor shall be responsible for all damage to persons and property during the performance of the work and shall further provide all necessary safety measures and shall fully comply with all federal, state and local laws, building rules, and regulations to prevent accidents or injury to persons or property on or about the location of the work site. This is to include OSHA 1910, General Construction, or those regulations mandated by these specifications. Special attention shall be made to proper barricading of the work area.

Safety Regulations: The Vendor shall adhere to the rules, regulations and interpretations of the

North Department of Labor relating to Occupational Safety and Health Standards for the

Construction Industry (Title 29, Code of Federal Regulations, Part 1926, published in Volume

39, Number 122, Part II, June 24, 1974 Federal Register) which is hereby incorporated in these specifications.

Codes: All work shall be performed in accordance with the specifications and shall comply with

North Carolina Building Code, National Electrical Code Underwrtiters’ Rules and Regulations and Federal, State and Local Regulations covering work of this nature. Whenever specifications are more than such laws, codes and regulations, the specifications shall hold. All equipment shall have U.L. labels attached.

Permits: The vendor shall hold the appropriate license for work to be performed and shall secure all permits required for the job completion, obtain and deliver to Owner, all certification of inspection issued by the Authorities having jurisdiction. All final certificates must be delivered to owner prior to request for final payment.

Scheduling: The Vendor must submit a precise time schedule as to when specific work will occur in specific areas within the building. This will be used to coordinate the work with the occupants of the building. The Project manager may alter the schedule at any time to maintain the work process within the facility. All permits and inspections will be the responsibility of the vendor, and copies of permits and final inspection will be submitted to Harnett County for final payment.

Workers on Job: All employees of the Vendor shall while on Harnett County property act in a professional and courteous manner. All workers shall be expected to wear long pants and shirts while on Harnett County property. Any employee of the Vendor may be told to leave the property by the project manager if they do not follow the above procedure. The employee shall be placed with another at no additional cost to Harnett County. Smoking or use of Tobacco products is prohibited on Harnett County property.

Equipment and Tools: The Vendor shall not use equipment or tools that are owned by Harnett

County. Also, employees of the Harnett County shall not be utilized by the Vendor except for opening locked doors and giving directions.

Materials: All materials stored on site must be stored in a safe and secure manner that does not interfere with the facility’s daily operation. Harnett County is not responsible for any materials, equipment or tools lost or stolen from the site.

Clean Up: The area of work shall be cleaned daily so that Harnett County shall not incur any additional costs to make the area suitable for the work process. Also, the Vendor should utilize no trash receptacles or dumpsters owned by Harnett County. All trash and removed materials shall be properly disposed of off the property. Onsite dumpsters shall not be used.

Disposal: Rubble from demolition shall go to the Harnett County Landfill for use by Harnett

County Solid Waste for clean material. Tipping fees will be waived.

Changes during project: Changes during the project shall only be made by written directions signed by the Owner. No additional cost to the contract shall be allowed unless accepted in writing by the Owner before work has begun.

Submittal: Within one week of acceptance of contract, performance data and time schedule must be submitted to the owner for approval. Send to Harnett County Resource Center and

Library, 455 McKinney Parkway, Lillington, NC 27546, Attn: Renea Warren-Ford

Payment: One block payment shall be made when all work is completed.

Performance of Work: All work shall be performed at the highest level of quality. The Owner shall be responsible for determining the quality of work and may notify the Contractor of same:

ANY WORK COMPLETED THAT IS NOT SUITABLE TO THE OWNER SHALL BE

REPEATED BY THE VENDOR AT NO COST TO THE OWNER. Any damage to existing area or utilities will be the responsibility of the Vendor. NO EXCEPTIONS.

Warranty: All labor, materials and equipment shall be unconditionally warranted for one (1) year from issuance of inspection “green tag”.

Final documents required:

1. Letter from Vendor which states all work is completed and payment is desired.

2. Delivery to Owner, all certifications of inspection issued by the authorities having jurisdiction.

3. Three copies of each of Owner’s manual and Manufacturer’s start-up documents.

TERMS AND CONDITIONS

1. Compliance with Laws: The Vendor shall obtain and maintain all licenses, permits, liability insurance, worker’s compensation insurance and comply with all other standards or regulations required by Federal, State, or County statute, ordinances and rules during the performance of any contract between the bidder/contractor and the County. Any such requirement specifically set forth in any contract document between the bidder and the County shall be supplementary to this section and not in substitution thereof.

2. Acceptance of Service: In the event that the service supplied to the County does not conform to specifications, the County reserves the right to cancel the service upon 30-day written notice to the Vendor at the Vendor’s expense.

3. Guarantee: Unless otherwise specified by the County, the Vendor will unconditionally guarantee the service and workmanship on all services. If within the guarantee period, any defects occur which are due to faulty services, the Vendor, at his/her expense, shall repair, adjust the condition, or replace the services to the complete satisfaction of the County. These repairs, replacements, or adjustments shall be made only at such time designated by the County to be the least detrimental to the operation of County business.

4. Transfer or Assignment: The covenants and agreements contained within the awarded bid are specifically binding and the County will not allow the awarded bid to be transferred or assigned to any other party or parties without the express written consent from the County, which shall not be unreasonably withheld.

5. Indemnity & Insurance: The Vendor will indemnify and hold harmless the County, its officers, agents, and employees from and against all loss, cost, damages, expense and liability caused by accident or other occurrence resulting in bodily injury, including death and disease to any person, or damage or destruction to property, real or personal, arising directly or indirectly from operations, products, or services rendered or purchased under the contract.

Where Vendors are required to enter or to go onto County property to deliver materials or perform work, the contractor, at his/her sole expense, will purchase and maintain the insurance listed below as A, B, & C.

Where Vendors will not be required to enter or go onto County property and will only provide supplies, materials, or equipment, the Vendor, at his sole expense, will purchase and maintain insurance coverage designated below as B.

A. Automobile – Automobile bodily injury and property damage liability insurance when the services to be performed require the use of motor vehicles.

B. Commercial General Liability-Bodily injury and property damage liability will protect the contractor from claims of bodily injury or property damage which arise from operations of this contract. The amounts of such insurance shall not be less than $1,000,000.00 bodily injury and property damage – combined single limit each occurrence/aggregate. This insurance shall include coverage for products/completed operations, personal injury liability and contractual liability.

C. Workers’ Compensation and employers’ liability meeting the statutory requirements of the

State of North Carolina.

The successful proposer will provide the County with a certificate of such insurance and shall contain the provision that the County will be given thirty (30) days’ written notice of any intent to amend or terminate by either the insured or the insuring company. However, a ten (10) day notice is sufficient for cancellation due to non-payment of premium. County shall be named additional insured on insurance described in A and B above.

6. Default Provision: Failure to satisfactorily perform the services required by the contract for the project will be grounds for Harnett County to declare the successful bidder in default. Unless otherwise provided herein, the Contract may be canceled or annulled with a 30-day notice by

Harnett County in whole or in part by written notice of default to the bidder upon nonperformance or violation of contract terms. An award may be made to another bidder for services specified, or they may be purchased on the open market, and the defaulting Contractor shall be liable to Harnett County for costs to the County in excess of the defaulted contract prices. The bidder shall continue the performance of this contract to the extent that no part is not terminated under the provisions of this clause.

7. Expenses: The County shall not be liable to Vendor for any expenses paid or incurred by

Contractor unless otherwise agreed in writing.

8. Dispute Resolution: The parties agree that it is in their mutual interest to resolve disputes informally. The parties shall negotiate in good faith and use all reasonable efforts to resolve such dispute(s). During the time the Parties are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and responsibilities under the Contract. If a dispute cannot be resolved between the Parties within thirty (30) days after delivery of notice, either

Party may elect to exercise any other remedies available under the Contract, or at law. This term shall not constitute an agreement by either party to mediate or arbitrate any dispute.

9. Governing Law and Venue: The Contract shall be governed by and in accordance with the laws of the State of North Carolina. All actions relating in any way to this contract shall be filed and heard in the Superior Court of Harnett County. All actions relating in any way to the contract shall be filed and heard in the Superior Court of Harnett County.

10. Certification of Independent Price Determination: By submission of this bid, the bidder certifies and, in the case of a joint bid, each party thereto certifies as to its own organization, that in connection with this procurement:

A. The price in this bid has been reached independently, without consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to such prices with any other bidder or with any competitor.

B. Unless otherwise required by law, the prices which have been quoted in this bid have not and will not be knowingly disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competition; and

C. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

11. Qualified Vendor: A “Qualified Vendor” is defined for this purpose as one who meets, or by the date of bid acceptance can meet, all requirements for licensing, insurance, and service contained within these specifications.

12. List Five References For Whom You Are Providing Services:

The County requires a minimum of ten (10) years’ experience. Prospective Vendor must supply at least five (5) references from government agencies and/or private firms for which it has done similar or related work during the past three years.

1. Agency or Firm Name:

Business Address:

Contact Person:

Telephone Number:

2. Agency or Firm Name:

3. Agency or Firm Name:

4. Agency or Firm Name:

5. Agency or Firm Name:

13. N.C.G.S. Sect. 143, Articles 3 and 3C.:

Pursuant to Article 3 and 3C, Chapter 143 of the North Carolina General Statutes, the State invites and encourages participation in this procurement by businesses owned by small contractors, minorities, women, and the disabled. Place an X by the appropriate response below if you choose to be identified as a qualified business as referenced above.

_____ I American Indian

_____A Asian American

_____B Black, African American

_____D Disabled

_____F Female

_____H Hispanic

_____S Small Contractors

14. E-Verify: Vendor understands that E-Verify is the federal program operated by the United States

Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with §64-25(5) of the North Carolina General Statutes. Provided that Vendor is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State, then Vendor understands and certifies that they shall verify the work authorization of the employee through E-Verify in accordance with §64-

26(a) of the North Carolina General Statutes. Vendor further certifies that their subcontractors comply with E-Verify pursuant to federal law, and Vendor will ensure compliance with E-Verify by any subcontractors subsequently hired by Vendor.

15. Equal Opportunity Employer: Harnett County is an equal employment opportunity employer.

The County is a federal contractor, and therefore the provisions and affirmative action obligations of 41 CFR § 601.4(a), 41 CFR

60-741.5(a), and CFR 60-250.4 are incorporated herein by reference, where applicable.

16. Business License:

Harnett County requires a valid Business License. Place an X by the appropriate response below.

_____Yes

_____No

EXECUTION OF PROPOSAL PAGE

Date:

By submitting this proposal, the Vendor certifies the following:

An authorized representative of the firm has signed this proposal.

It can obtain insurance certificates required within 10 calendar days after notice of award.

The Vendor has determined the cost and availability of all equipment, materials and supplies associated with performing the services outlined herein.

All labor costs, direct and indirect, have been determined and included in the proposed cost.

The Vendor is aware of the prevailing conditions associated with performing this contract.

The Vendor agrees to complete the scope of work for this project with no exceptions.

Therefore, in compliance with the foregoing Request for Proposal, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within (60) days from the date of the opening, to furnish the services for the prices quoted.

Vendor:

Mailing Address:

City, State, Zip Code:

Telephone Number:

Principal Place of Business if different from above

By Title:

(Type or Print Name)

(Signature)

STATE OF NORTH CAROLINA

AFFIDAVIT

COUNTY OF HARNETT

I, ___________________(the individual attesting below), being duly authorized by and on behalf of

________________________________ ("Employer") after first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of

Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5).

2. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No)

a. YES _____, or

b. NO _____

3. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the

United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a).

4. Employer's subcontractors comply with E-Verify pursuant to federal law, and Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

This ____ day of _______________, 202__.

Signature of Affiant

Print or Type Name: _________________________

State of North Carolina County of ____________________

Signed and sworn to (or affirmed) before me, this the _____ day of ________________, 202__.

My Commission Expires:

Notary Public

(A ffix

O fficial/N o tarial S eal)

Approximate square footages of buildings:

Courthouse: 23,175 sq. ft.

Facility Maintenance: 87,278 sq. ft.

Harnett Area Rural Transit: 69,817 sq. ft.

Harnett Regional Water: 303,324 sq. ft.

Sheriff’s Office: 179,151 sq. ft.

Agriculture Center: 97.972 sq. ft.

Health Department (rear lot & road): 201,337 sq. ft.

Resource Center and Library (front/rear lots & road): 173,991 sq. ft.