Repair Qualification Requirements (RQR) - ASHM 2683.pdf

JUSTIFICATION FOR QUALIFICATION REQUIREMENTS

FAR 9.202(a) Policy and DoD 4120.24-M Defense Standardization Program, Policy and Procedures

27 Jul 2020 Section A & Section B & Section D

RMSC: C (AFMCI 21-113, Contract Maintenance Program for Depot Maintenance Activity Group)

SECTION A: ITEM IDENTIFICATION

1. National Stock Number (NSN): 1270-01-514-2683

2. Part Number (P/N): 46431110-30

3. Noun: Aft Seat HUD Monitor (ASHM)

4. Application: F-16D

SECTION B:

1. JUSTIFICATION FOR ESTABLISHING A QUALIFICATION REQUIREMENT

a. Criticality: Repair/overhaul of this Aft Seat HUD Monitor (ASHM) requires engineering source approval by the engineering support activity 416 SCMS/GUEAA in order to maintain the quality of the part. Failure to procure this Aft Seat HUD Monitor (ASHM) from a fully qualified repair source can result in functional deficiencies that will degrade the mission capability of the F-16D and could cause loss of aircraft and/or crew.

b. Complexity, Repair Processes, and/or Material Considerations: Inadequate control of characteristics associated with machining, repair, and processing of this Aft Seat HUD Monitor (ASHM) can result in product durability degradation. Close tolerance matching of components is required. Special care and attention is required for assembly, and sealing of this Aft Seat HUD Monitor (ASHM) to assure compliance with specified acceptance test requirements.

c. Form, Fit, Function, and Interface: The qualification requirements specified herein are necessary to verify the functional integrity and/or fit, form, and interface of the Aft Seat HUD Monitor (ASHM) being repaired.

2. REASON WHY QUALIFICATION REQUIREMENT MUST BE DEMONSTRATED PRIOR TO ANY CONTRACT

AWARD

a. Completion of the specified pre-contract award qualification requirements are necessary to assure the government that the offeror is capable of repairing the Aft Seat HUD Monitor (ASHM) in compliance with the applicable technical specification/data within the schedule and economic constraints of our contracts. There are significant technical and schedule risks which can only be minimized by a completion of the requirements prior to contract award.

b. Qualification Requirement Cost Estimate: Estimated likely costs for testing and evaluation, which will be incurred by the potential offering party to become qualified are $26000.00.

c. Qualification Time Completion Estimate: It is the estimate of the engineering support activity that completion of this qualification effort should require 180 days. This is based on complexity of the Aft Seat HUD Monitor (ASHM) and other factors.

SECTION D: SIGNATURES

JUSTIFICATION FOR QUALIFICATION REQUIREMENTS

FAR 9.202(a) Policy and DoD 4120.24-M Defense Standardization Program, Policy and Procedures

27 Jul 2020 Section A & Section B & Section D

X Chief of Contracting Office (COCO)

X 416 SCMS/GUEAA Lead Engineer

Engineer Support Activity (ESA)

X 416 SCMS/GUEAA Engineer

Engineer Support Activity (ESA)

REPAIR QUALIFICATION REQUIREMENTS

NSN: 1270-01-514-2683

P/N: 46431110-30 Noun: Aft Seat HUD Monitor (ASHM) Application: F-16D

27 Jul 2020 Supporting Information

Qualification Requirement Cost Estimate

Estimate the likely cost for testing and evaluation which will be incurred by the potential offeror to become qualified. This is a requirement of FAR 9.202(a)(1)(ii) and 10USC2319(b)(3) (The following categories may not apply in all cases. The product engineer should identify the costs applicable to the project and indicate N/A on all sections that do not apply.)

Total cost is $26,000.00

Section A. Shipping, if required, use DD Form 1654, Evaluation of Transportation Cost Factors to develop the information. Refer any questions to the Procurement Contracting Officer for cost estimation.

Section B. Dimensional/Electronic Verification. Contact the science/engineering laboratory to obtain cost estimates (bids) for tests such as:

$26,000.00

a. Chemical N/A

b. Metallurgical $ 0.00

(1) Destructive N/A

(2) Non-Destructive

c. Dimensional N/A

d. Electronic 25,000.00

e. Mechanical N/A

f. Non-Destructive Inspection 1000.00

Section C. Nuclear Hardness [This includes cost of shock, vibration, and Electro-Magnetic Pulse (EMP)]. Contact Systems Engineering Integration and Test Division for hourly rate.

N/A

Section D. Form, Fit, Function and Interface. Contact your organizational Production Management Specialist (PMS) to obtain information on the same or similar item where work has been accomplished in the past using AFMC Form 206, Temporary Work Request.

N/A

Section E. Original Equipment Manufacturer (OEM) Qualification Testing (If required) $ 0.00

a. Laboratory Costs (Costs are directly dependent on the type of testing to be accomplished and the location and duration of the testing. For example, landing gear laboratory testing is normally accomplished on a dynamometer and costs vary from $25,000 to $500,000 depending on the depth of testing. Aircraft and missile testing will vary as the requirement dictates and the cost will have to be identified by the source of testing).

N/A

b. Flight/Data Reduction & Analysis Costs.

Section F. Travel by Contractor to Test Site (if required) $ 0.00

a. Lodging N/A

b. Per Diem N/A

c. Rental Cars N/A

d. Incidentals (Verified) N/A

Section G. SAR Package Development/Evaluation Cost: A potential new source’s development of a Source Approval (SAR) package may cost as much as:

8000.00

In addition, the cost incurred for Government evaluation of their SAR may be as much as: N/A

Evaluation cost may be born by the government if it is in the best interest of the Government to qualify alternate sources.

P/N: 46431110-30

27 Jul 2020 Supporting Information

FAR 9.202(a) Policy and AFMCI-23-113

27 Jul 2020 C 1270-01-514-2683 46431110-30 Aft Seat HUD Monitor (ASHM) F-16D

416 SCMS/GUEAA

26,000.00 (cost estimate) 180 (time completion estimate)

P/N: 46431110-30

27 Jul 2020 Section C 1/3

SECTION C:

1. QUALIFICATION REQUIREMENTS THAT MUST BE SATISFIED TO BECOME A QUALIFIED SOURCE

a. Prequalification Notice: The offeror shall notify the appropriate government Small Business Office or, if responding to a solicitation, the contracting officer in the appropriate government contracting office, of intent to qualify as a source for this Aft Seat HUD Monitor (ASHM).

b. Facilities, Testing, and Inspection Capabilities: The offeror must certify to the government that they have, or have access to, the required facilities and equipment to repair, inspect, test, package, and store the item. The offeror shall make their facilities, equipment, tooling, and personnel available for evaluation and inspection by the government.

c. Data Verification: The offeror must verify that they have a complete data package. This verification must include a complete list of all procedures, drawings, and specifications, including change notices, in the offeror’s possession including, at a minimum BATTELLE MEMORIAL INSTITUTE (CAGE 79986) drawing 46431110. The offeror may also be required to produce copies of all applicable procedures, drawings, or specifications.

d. Repair Process Verification: The offeror must repair this item to conform to the government requirements as prescribed within the ESA-approved engineering/technical data package. The offeror must show compliance with Unique Identification (UID) requirements in accordance with DFARS 211.274 as prescribed within the ESA-approved engineering/technical data package. The offeror must provide, at their own expense, data showing the results of all quality, performance, and environmental evaluations conducted by the offeror to show compliance with the government requirements as prescribed by 416 SCMS/GUEAA. The offeror shall also identify its sources for materials and its standards for internally used processes.

e. Test and Evaluation and/or Verification: The offeror, at their own expense, shall prepare and submit to 416 SCMS/GUEAA for their prior approval, a qualification test plan/procedure detailing how they intend to verify compliance with all performance, environmental, mechanical, and quality assurance requirements identified by Drawing 4630111. After completion of the approved qualification testing, the offeror shall be required to submit a complete test report of the results to 416 SCMS/GUEAA for their review and approval prior to the contract award. The government retains the right to exercise the option to inspect the testing processes, including on-site witnessing of any or all documented testing. To allow accomplishing this, the offeror shall notify the government at least 30 days in advance of the occurrence of any testing that will be used as a basis for qualification. The offeror’s facilities shall be made available for government inspection during these tests.

f. Qualification Requirement Cost Estimate: Estimated likely costs for testing and evaluation, which will be incurred by the potential offering party to become qualified are $26,000.00.

P/N: 46431110-30

27 Jul 2020 Section C 2/3

g. Qualification Time Completion Estimate: It is the estimate of the engineering support activity that completion of this qualification effort should require 180 days. This is based on complexity of the Aft Seat HUD Monitor (ASHM) and other factors.

h. Qualification Time Limitation: An offeror may not be denied the opportunity to submit and have considered an offer for a contract if the offeror can demonstrate to the satisfaction of the contracting officer that the offeror (or its product) meets these standards for qualification or can meet them before the date specified for award of the contract. The award will not be delayed to provide the vendor with an opportunity to demonstrate its ability to meet the standards specified in this qualification requirement.

i. Evaluation of Proposals Not Previously Qualified: The offeror must be fully qualified in order to be eligible for a contract award. Therefore, the offeror must fulfill all of the requirements stated, in writing, in the qualification requirement before the date specified for award of the contract. Once all requirements are met, the offeror will be listed as an approved repair source for this item. Approval, however, does not guarantee subsequent contract award.

P/N: 46431110-30

27 Jul 2020 Section C 3/3

2. SOURCE QUALIFICATION WAIVER REQUIREMENTS

Sources who meet any of the following Source Qualification Waiver Criteria (QWC) may apply for a waiver of all or part of the qualification requirements. If a waiver is granted and the offeror is awarded a contract, the offeror may still be required to provide a post-contract award first article exhibit to verify production capability:

a. QWC1: The potential source submits written certification that the articles have been supplied to the government or original equipment manufacturer (e.g., DD Form 250, Material Inspection and Receiving Report, Purchase Order invoice, etc).

b. QWC2: N/A

c. QWC3: A source qualified to provide an assembly is usually qualified to provide subassemblies, major components, and items of that assembly.

d. QWC4: A source qualified to provide earlier dash numbers of a basic P/N may be qualified to provide other dash numbers of that same basic P/N, provided there is no increase in complexity, criticality, or other relevant requirements.

e. QWC5: A source qualified to provide a similar or like item can be qualified to provide the required item. However, for approval, the engineering authority must verify that there is no increase in complexity, criticality, or other requirements over that of the similar item. At a minimum, the source shall provide a complete set of drawings for the similar item and written proof, such as purchase orders, shipping documents, etc., to show that the similar item was provided to the original equipment manufacturer or DoD.

f. QWC6: A source previously qualified to provide an item, but which has been purchased, sold, merged, absorbed, reformed, split, etc., may qualify if it can be established that the qualification is currently with the requester and that the requester has the same or equivalent facilities, tooling, equipment, personnel, and utilizes the original forging, castings, etc., in the repair process.