Rental_of_Traffic_Control_Devices_&_Equipment.pdf

COUNTY OF ORANGE

OC PUBLIC WORKS

INVITATION FOR BID (IFB)

FOR

RENTAL OF TRAFFIC CONTROL DEVICES & EQUIPMENT

IFB NO. IFB-080-2770503

County of Orange IFB

OC Public Works - Rental of Traffic Control Devices & Equipment, IFB-080-2770503

County of Orange

OC Public Works

Procurement Services

601 N. Ross Street

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release Project Date April 7, 2025

Question Submission Deadline April 14, 2025, 2:00pm

Bid Submission Deadline April 28, 2025, 2:00pm

**This is a proposed schedule that is subject to change. Any changes to the schedule for the IFB process will be issued to all Bidders via addenda on County’s online bidding system https://procurement.opengov.com/portal/ocgov **

BID MUST BE RECEIVED ON OR

BEFORE

Monday, April 28, 2025

2:00 pm https://procurement.opengov.com/portal/ocgov

SECTIONS

SECTION 1. SUMMARY

SECTION 2. SCOPE OF WORK

SECTION 3. PRICING

SECTION 4. VENDOR QUESTIONNAIRE

SECTION 5. GENERAL INFORMATION

SECTION 6. GENERAL INSTRUCTIONS

SECTION 7. W-9/W-8 REQUIREMENTS

SECTION 8. ELECTRONIC FUND TRANSFER (EFT)

SECTION 9. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - Model Contract IFB-080-2770503 - Rental of Traffic Control Devices & Equipment

SECTION 1. SUMMARY

The County of Orange, OC Public Works, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Rental of Traffic

Control Devices & Equipment. The awarded Contract, (hereinafter referred to as Contract) will be between the County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the County’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits.

SECTION 2. SCOPE OF WORK

2.1 SCOPE OF WORK

This contract is for the rental of various types of Traffic Control Devices and Equipment.

Contractor shall supply, deliver, pick up, repair, and service all required rental devices and equipment. Services shall be provided on an as-needed basis as required by the County.

2.2 EQUIPMENT SPECIFICATIONS

A. The rental devices and equipment will be used for various road and flood control maintenance projects throughout the County of Orange, including work performed for our contracted cities.

B. The rental devices and equipment may be requested under routine daily operations and/or in the event of emergency operations. Therefore, devices and equipment may be required to be delivered and/or available for pick up during adverse weather conditions (heavy rainfall), in areas of limited access and/or during the night.

C. Rental devices and equipment is to supplement OC Pubic Works/Operations & Maintenance inventory and no guarantee of usage shall be given.

D. Equipment will be operated by County personnel. The County of Orange is self-insured and certificate will be provided upon request.

E. Items to be rented are listed on Attachment B “Contractor’s Pricing”. Other devices and equipment other than those listed may be required. Miscellaneous devices and equipment not listed on Attachment B “Contractor’s Pricing” may be necessary for rental under this Contract.

Contractor shall provide a written quote to Project Manager upon request of miscellaneous devices and equipment and the quote shall include the original price, discount percentage as listed in Attachment B “Contractor’s Pricing”, and total amount.

2.3 CONTRACT REQUIREMENTS

A. Contractor shall respond to requests for rental devices and equipment on a 24-hour a day, 7-day a week basis. No award will be made to a vendor not available 24/7.

B. Contractor shall be responsible for delivering and setting up devices and/or equipment to various Orange County locations as requested/specified at the time of ordering. Contractor shall provide County’s Project Manager with an order number and delivery/setup time at the time of ordering.

C. Contractor shall allow County staff to pick up devices and/or equipment at Contractor’s facility using County’s vehicles when requested by the County. Contractor shall provide

County’s Project Manager with an order number and time when devices and/or equipment will be ready for pick up at the time of ordering.

D. Contractor is responsible for scheduling and removing devices and/or equipment from the job site that were setup/delivered by the Contractor when notified by County Project Manager.

E. All rental charges shall stop the day Contractor is notified to pick up the devices and/or equipment. Contractor shall provide County’s Project Manager with a rental cancellation number at the time of cancellation.

F. County will no longer be responsible for damages, once the devices and/or equipment is picked up from the job site.

G. Devices and/or equipment must be removed from the job site within 24 hours of notification to Contractor to pick up devices and/or equipment unless County’s Project Manager gives an extension of time.

H. Contractor must have devices and/or equipment delivered to the job site within two (2) hours of the order being placed when items are requested in an emergency situation.

I. Contractor’s response time to County’s requests for devices and/or equipment in an emergency is critical. Contractor is advised that delivery times need to be precise when given to County’s

Project Manager at time of ordering. Failure to provide accurate and responsible devices and/or equipment availability and response times under emergency requests shall be grounds for immediate termination of this Contract.

J. Contractor is required to provide the names and telephone numbers of personnel available 24-hours at the beginning of this Contract and on September 1st of each succeeding year.

K. The performance of all routine maintenance and repair services shall be the responsibility of the Contractor at no cost to County. Contractor shall schedule routine services during County lunch downtime or after hours.

L. Contractor shall respond to service calls and request for repairs within two (2) hours.

M. Repeated lengthy delay in response to repair requests or inability to swap out malfunctioning equipment shall be grounds for termination of this Contract.

N. Contractor shall submit to County a list of owned devices and equipment for each item in

Attachment B “Contractor’s Pricing” with their bid and on September 1st of each succeeding year.

2.4 PERFORMANCE REQUIREMENTS

A. County’s Project Manager will be responsible for ordering and canceling devices and equipment requests with Contractor.

B. County will place orders for rental devices and equipment at least 24 hours in advance of the required date and time except for emergency/urgent situations.

C. County’s Project Manager will notify Contractor of any damages sustained to the devices and/or equipment resulting from operator or County negligence.

D. County shall assume liability for any damage repairs that have been determined to be the result of operator or County negligence, and County shall pay reasonable repair costs upon receipt of Contractor invoice. Contractor shall issue a separate invoice for such charges as these charges may be paid separately from the rental rates in this Contract. Damage Waivers shall not apply and shall not be paid, as County is self-insured.

E. County shall return all equipment to Contractor with a full tank of fuel. County shall be responsible for reasonable fuel charges if equipment is returned without a full tank of fuel.

SECTION 3. PRICING

DAILY RENTAL RATES

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

1 Solar Powered LED Message Board, trailer mounted, 2” ball hitch, Mini

Three-Line, 8 Characters per line, approx. 96”W x 142” H (deployed), programming sheet or instructions inside control panel, Wanco Model

WVT3(A) or approved equal

1 Per Day

2 Solar Powered Amber LED Arrow

Board, trailer mounted, 2” ball hitch, rotates 360 degrees, 25-light, 12 patterns, approx. 96”W x 133” H

(deployed), programming sheet or instructions inside control panel, Wanco Model Next Generation

W/ECO or approved equal

1 Per Day

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

3 Solar Powered Amber LED Arrow

Board, trailer mounted, 2” ball hitch, Folding Frame, 25-light, 12 patterns, 96”W x 132” H (deployed), Wanco

W|ECO Folding Frame or approved equal

1 Per Day

4 Solar LED Light Towers, Small, 4

LED lights on 20ft. tower, trailer mounted, 2” ball hitch, approx. 158”L x 83”W (deployed), Wanco Model or approved equal

1 Per Day

5 Solar LED Light Towers, Med, 4 highoutput LED lights on 20ft. tower, trailer mounted, 2” ball hitch, approx.

181”L x 111”W (deployed), Wanco

Model or approved equal

1 Per Day

6 Solar LED Light Towers, Large, 8 highoutput LED lights on 30ft. tower, trailer mounted, 2” ball hitch, approx.

217”L x 160”W (deployed), Wanco

Model WLTS-LM or approved equal

1 Per Day

7 Type III Plastic Barricade, 60”x60”x48”, Orange/White, Reflective Bottom Panel 48”x24”, Reflective Top Panel 48”x24”, High-

Intensity Prismatic Reflective

Sheeting, Panel Length 48”

1 Per Day

8 Type II Plastic Swing Barricade, 40”x40”x24”, Orange/White, Reflective Bottom Panel 24”x8”, Reflective Top Panel 24”x8”, High-

Intensity Prismatic Reflective

Sheeting, Panel Length 24”

1 Per Day

9 Type I Plastic Swing Barricade, 40”x40”x24”, Orange/White, Reflective Top Panel 24”x8”, High-

Intensity Prismatic Reflective

Sheeting, Panel Length 24”

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

10 A-Frame, 40-1/2” x 72”, Plastic

Barricade Legs and Barrier, HighIntensity Prismatic Reflective

Sheeting

1 Per Day

11 Traffic Barrel, Orange/White, Engineer Grade Sheeting Stripe

Material, 41-1/2”, 18” diameter, 4 – 6” reflective stripes, Engineering Grade

Sheeting, 9 lbs., with recycled rubber, black base

1 Per Day

12 Crowd Control Barrier, 40-

1/2”Hx102”L, Welded Steel

Construction, Pipe Diameter 1-5/8”, Verticals ¾”, Flat Removable Feet, approx. 36 pounds.

1 Per Day

13 Water Filled Plastic Barrier, Orange, 42”Hx24”Wx72”L, Forklift Pockets, approx. 100 pounds without water.

1 Per Day

14 K-Rail, Concrete Barrier, Lifting

Holes, End Loops w/pins, Forklift

Pockets, White, 20’, approx. 7,800 pounds.

1 Per Day

15 K-Rail, Concrete Barrier, Lifting

Holes, End Loops w/pins, Forklift

Pockets, White, 10’, approx. 3,900 pounds.

1 Per Day

16 Tube Delineator, 42”, Open Top, Orange w/ two 3” or 4” HIP

Reflectivebands with 12-pound recycled rubber, black base.

1 Per Day

17 Grabber Tube Delineator, 42”, Orange w/ two 3” or 4” HIP Reflective bands with 12-pound recycled rubber, black base.

1 Per Day

18 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 5 pounds.

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

19 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 7 pounds.

1 Per Day

20 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 10 pounds.

1 Per Day

21 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 10 pounds.

1 Per Day

22 Flat Bed/Stake Bed Truck Mounted

Attenuator (Crash Cushion) and

Arrow board, 60 mph minimum rating, Hydraulic Lift and Fold Over

Bed of Truck, Yellow/Black

Attenuator w/ lights. (F750 or approved equal)

1 Per Day

23 Delivery Rate (Non-emergency) 1 Per Day

24 Delivery Rate (Emergency/after hours) 1 Per Day

25 Pick Up Rate 1 Per Day

TOTAL

WEEKLY RENTAL RATES

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

1 Solar Powered LED Message Board, trailer mounted, 2” ball hitch, Mini

Three-Line, 8 Characters per line, approx. 96”W x 142” H (deployed), programming sheet or instructions inside control panel, Wanco Model

WVT3(A) or approved equal

1 Per Week

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

2 Solar Powered Amber LED Arrow

Board, trailer mounted, 2” ball hitch, rotates 360 degrees, 25-light, 12 patterns, approx. 96”W x 133” H

(deployed), programming sheet or instructions inside control panel, Wanco Model Next Generation

W/ECO or approved equal

1 Per Week

3 Solar Powered Amber LED Arrow

Board, trailer mounted, 2” ball hitch, Folding Frame, 25-light, 12 patterns, 96”W x 132” H (deployed), Wanco

W|ECO Folding Frame or approved equal

1 Per Week

4 Solar LED Light Towers, Small, 4

LED lights on 20ft. tower, trailer mounted, 2” ball hitch, approx. 158”L x 83”W (deployed), Wanco Model or approved equal

1 Per Week

5 Solar LED Light Towers, Med, 4 highoutput LED lights on 20ft. tower, trailer mounted, 2” ball hitch, approx.

181”L x 111”W (deployed), Wanco

Model or approved equal

1 Per Week

6 Solar LED Light Towers, Large, 8 highoutput LED lights on 30ft. tower, trailer mounted, 2” ball hitch, approx.

217”L x 160”W (deployed), Wanco

Model WLTS-LM or approved equal

1 Per Week

7 Type III Plastic Barricade, 60”x60”x48”, Orange/White, Reflective Bottom Panel 48”x24”, Reflective Top Panel 48”x24”, High-

Intensity Prismatic Reflective

Sheeting, Panel Length 48”

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

8 Type II Plastic Swing Barricade, 40”x40”x24”, Orange/White, Reflective Bottom Panel 24”x8”, Reflective Top Panel 24”x8”, High-

Intensity Prismatic Reflective

Sheeting, Panel Length 24”

1 Per Week

9 Type I Plastic Swing Barricade, 40”x40”x24”, Orange/White, Reflective Top Panel 24”x8”, High-

Intensity Prismatic Reflective

Sheeting, Panel Length 24”

1 Per Week

10 A-Frame, 40-1/2” x 72”, Plastic

Barricade Legs and Barrier, HighIntensity Prismatic Reflective

Sheeting

1 Per Week

11 Traffic Barrel, Orange/White, Engineer Grade Sheeting Stripe

Material, 41-1/2”, 18” diameter, 4 – 6” reflective stripes, Engineering Grade

Sheeting, 9 lbs., with recycled rubber, black base

1 Per Week

12 Crowd Control Barrier, 40-

1/2”Hx102”L, Welded Steel

Construction, Pipe Diameter 1-5/8”, Verticals ¾”, Flat Removable Feet, approx. 36 pounds.

1 Per Week

13 Water Filled Plastic Barrier, Orange, 42”Hx24”Wx72”L, Forklift Pockets, approx. 100 pounds without water.

1 Per Week

14 K-Rail, Concrete Barrier, Lifting

Holes, End Loops w/pins, Forklift

Pockets, White, 20’, approx. 7,800 pounds.

1 Per Week

15 K-Rail, Concrete Barrier, Lifting

Holes, End Loops w/pins, Forklift

Pockets, White, 10’, approx. 3,900

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

16 Tube Delineator, 42”, Open Top, Orange w/ two 3” or 4” HIP

Reflectivebands with 12-pound recycled rubber, black base.

1 Per Week

17 Grabber Tube Delineator, 42”, Orange w/ two 3” or 4” HIP Reflective bands with 12-pound recycled rubber, black base.

1 Per Week

18 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 5 pounds.

1 Per Week

19 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 7 pounds.

1 Per Week

20 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 10 pounds.

1 Per Week

21 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 10 pounds.

1 Per Week

22 Flat Bed/Stake Bed Truck Mounted

Attenuator (Crash Cushion) and

Arrow board, 60 mph minimum rating, Hydraulic Lift and Fold Over

Bed of Truck, Yellow/Black

Attenuator w/ lights. (F750 or approved equal)

1 Per Week

23 Delivery Rate (Non-emergency) 1 Per Week

24 Delivery Rate (Emergency/after hours) 1 Per Week

25 Pick Up Rate 1 Per Week

MONTHLY RENTAL RATES

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

1 Solar Powered LED Message Board, trailer mounted, 2” ball hitch, Mini

Three-Line, 8 Characters per line, approx. 96”W x 142” H (deployed), programming sheet or instructions inside control panel, Wanco Model

WVT3(A) or approved equal

1 Per Month

2 Solar Powered Amber LED Arrow

Board, trailer mounted, 2” ball hitch, rotates 360 degrees, 25-light, 12 patterns, approx. 96”W x 133” H

(deployed), programming sheet or instructions inside control panel, Wanco Model Next Generation

W/ECO or approved equal

1 Per Month

3 Solar Powered Amber LED Arrow

Board, trailer mounted, 2” ball hitch, Folding Frame, 25-light, 12 patterns, 96”W x 132” H (deployed), Wanco

W|ECO Folding Frame or approved equal

1 Per Month

4 Solar LED Light Towers, Small, 4

LED lights on 20ft. tower, trailer mounted, 2” ball hitch, approx. 158”L x 83”W (deployed), Wanco Model or approved equal

1 Per Month

5 Solar LED Light Towers, Med, 4 highoutput LED lights on 20ft. tower, trailer mounted, 2” ball hitch, approx.

181”L x 111”W (deployed), Wanco

Model or approved equal

1 Per Month

6 Solar LED Light Towers, Large, 8 highoutput LED lights on 30ft. tower, trailer mounted, 2” ball hitch, approx.

217”L x 160”W (deployed), Wanco

Model WLTS-LM or approved equal

1 Per Month

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

7 Type III Plastic Barricade, 60”x60”x48”, Orange/White, Reflective Bottom Panel 48”x24”, Reflective Top Panel 48”x24”, High-

Intensity Prismatic Reflective

Sheeting, Panel Length 48”

1 Per Month

8 Type II Plastic Swing Barricade, 40”x40”x24”, Orange/White, Reflective Bottom Panel 24”x8”, Reflective Top Panel 24”x8”, High-

Intensity Prismatic Reflective

Sheeting, Panel Length 24”

1 Per Month

9 Type I Plastic Swing Barricade, 40”x40”x24”, Orange/White, Reflective Top Panel 24”x8”, High-

Intensity Prismatic Reflective

Sheeting, Panel Length 24”

1 Per Month

10 A-Frame, 40-1/2” x 72”, Plastic

Barricade Legs and Barrier, HighIntensity Prismatic Reflective

Sheeting

1 Per Month

11 Traffic Barrel, Orange/White, Engineer Grade Sheeting Stripe

Material, 41-1/2”, 18” diameter, 4 – 6” reflective stripes, Engineering Grade

Sheeting, 9 lbs., with recycled rubber, black base

1 Per Month

12 Crowd Control Barrier, 40-

1/2”Hx102”L, Welded Steel

Construction, Pipe Diameter 1-5/8”, Verticals ¾”, Flat Removable Feet, approx. 36 pounds.

1 Per Month

13 Water Filled Plastic Barrier, Orange, 42”Hx24”Wx72”L, Forklift Pockets, approx. 100 pounds without water.

1 Per Month

14 K-Rail, Concrete Barrier, Lifting

Holes, End Loops w/pins, Forklift

Pockets, White, 20’, approx. 7,800

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

15 K-Rail, Concrete Barrier, Lifting

Holes, End Loops w/pins, Forklift

Pockets, White, 10’, approx. 3,900 pounds.

1 Per Month

16 Tube Delineator, 42”, Open Top, Orange w/ two 3” or 4” HIP

Reflectivebands with 12-pound recycled rubber, black base.

1 Per Month

17 Grabber Tube Delineator, 42”, Orange w/ two 3” or 4” HIP Reflective bands with 12-pound recycled rubber, black base.

1 Per Month

18 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 5 pounds.

1 Per Month

19 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 7 pounds.

1 Per Month

20 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 10 pounds.

1 Per Month

21 Tapered Cone, 28”, Orange w/ two

Reflective collars, flat black base, 10 pounds.

1 Per Month

22 Flat Bed/Stake Bed Truck Mounted

Attenuator (Crash Cushion) and

Arrow board, 60 mph minimum rating, Hydraulic Lift and Fold Over

Bed of Truck, Yellow/Black

Attenuator w/ lights. (F750 or approved equal)

1 Per Month

23 Delivery Rate (Non-emergency) 1 Per Month

24 Delivery Rate (Emergency/after hours)

25 Pick Up Rate 1 Per Month

Line Item Traffic Control Devices/Equipment Quantity Unit of

Measure Unit Cost Total

RENTAL PRICE DISCOUNT

Miscellaneous Equipment not included in the list above may be ordered against this Contract.

County will obtain price quotes from Contractor for all Miscellaneous Equipment. Pricing shall be based on the current rental pricing, less Contractor’s discount listed below. Contractor will provide the following discount percentage for Miscellaneous Equipment from their current rental pricing.

Line Item Description Unit of Measure Percentage

Number

1 Discount off current Rental Prices Percent

SECTION 4. VENDOR QUESTIONNAIRE

4.1 BID VALIDITY: *

Bids will be valid for a period of 120 days after IFB closing date.

☐ Please confirm

*Response required

4.2 COMPANY PROFILE, REFERENCES BIDDER CERT

4.2.1 Company Legal Name:*

*Response required

4.2.2 Company Legal Status (Corporation, Partnership, Sole Proprietor, etc.):*

*Response required

4.2.3 Business Address:*

*Response required

4.2.4 Telephone No:*

*Response required

4.2.5 Facsimile Number:*

*Response required

4.2.6 E-mail Address:*

*Response required

4.2.7 Length of time the firm has been in business:*

*Response required

4.2.8 Length of time at current location:*

*Response required

4.2.9 Is your firm the sole proprietor doing business under a different name:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.10 If yes, please indicate sole proprietor’s name and the business name:*

*Response required

4.2.11 Is your firm incorporated:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.12 If yes, State of Incorporation:*

*Response required

4.2.13 Federal Taxpayer I.D. No:*

*Response required

4.2.14 D-U-N-S® No:*

*County requires a valid D-U-N-S® number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S® number, please indicate so in your proposal/bid submission response.

*Response required

4.2.15 Regular Business Hours:*

*Response required

4.2.16 Regular Holidays and Hours when business is closed:*

*Response required

4.2.17 Contact person in reference to this solicitation:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

http://www.dnb.com/

• Cell or Pager Number:

*Response required

4.2.18 Name of Service Manager:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.19 Contact Person for Accounts Payable:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.20 Information Technology Contact:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.21 In the event of an emergency or declared disaster, the following information is required:*

• Name of Contact individual during non-business hours:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.22 References (minimum 3)*

Please Provide the following information for at least three (3) references:

Contractor shall submit at least three (3) references or letter of references where similar work of similar size is currently in process or recently completed. References must cover commodities or services performed by your company within the past ten (10) years. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the

Contract. References shall not be provided for department conducting the solicitation.

• Firm Name:

• Address:

• Contact Person:

• Phone Number:

• Email Address:

• Contract Description:

• Contract Term:

• Contract Amount:

*Response required

4.3 BIDDER CERTIFICATION

4.3.1 Conflict of Interest*

Bidder must certify either Yes or No below:

Bidder certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. (Yes) Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County Board of Supervisors governs*, or any Orange

County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.

B. (No) Bidder certifies that no relationships exist/existed as outlined in item I above.

*Orange County Board of Supervisors govern: All Assessment Districts, All Community

Facilities Districts, All Reassessment Districts, Housing and Community Development

Commission, Housing Successor Agency to the Orange County Development Agency, In-

Home Supportive Services Public Authority, Industrial Development Authority For

Orange County, Local Redevelopment Authority Marine Corp Air Station (MCAS) El

Toro, Orange County Financing Authority, Orange County Flood Control District, Orange

County Housing Authority, Orange County Housing Authority Acting As the Housing

Successor Agency, Orange County Public Financing Authority, Orange County Special

Financing Authority, South Orange County Public Financing Authority, and the Successor

Agency to the Orange County Development Agency

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.2 Disclose any financial, business or other relationship with the County of

Orange, any other entity that the Orange County Board of Supervisors governs*, or any

Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.*

*Response required

4.3.3 Litigation*

Bidder must certify either Yes or No below:

Bidder certifies current/past litigation as follows:

A. (Yes) Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving Bidder, or any company that holds a controlling interest in Bidder, against the County of Orange in the past seven (7) years.

B. (No) Bidder certifies that Bidder or any proposed subcontractors do not have any past or current litigation.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.4 Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against the County of Orange in the past seven (7) years.*

*Response required

4.3.5 Name/Ownership Changes:*

Respondent must certify either Yes or No below:

A. (Yes) Respondent certifies past company name changes and/or ownership changes, for

Respondent’s firm and any proposed subcontractor firm, as follows:

1. Respondent shall provide detailed information regarding any company name changes

(including legal business names) in the past seven (7) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.6 Bidder shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years. *

4.3.7 Statement of Compliance*

A. (Yes): Bidder certifies it is in strict compliance with this IFB, including, but not limited to the terms and conditions set forth in the Model Contract and its Attachments and

Exhibits, and no exceptions are proposed.

B. (No): Bidder certifies it is in strict compliance with this IFB, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, except for those exceptions expressly listed as required by this IFB and attached hereto. Attachments for each proposed exception to this IFB, including, but not limited to the Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The IFB page number and section of the provision Bidder is taking exception to.

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided.

☐ Yes

☐ No

When equals "No"

4.3.8 Provide exceptions to the requirements of this IFB including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits.*

*Response required

4.3.9 Financial Status*

A. Bidder shall indicate whether its principals, directors, or majority shareholder(s), or any company

Bidder has held a controlling interest in, or which has held a controller interest in Bidder, has ever filed or has been involuntarily put into bankruptcy or has been declared bankrupt. If yes, attach statement indicating the bankruptcy date, court jurisdiction, trustee’s name and telephone number, amount of liabilities, amount of assets and current status of bankruptcy.

No action pending No prior action Information Attached

☐ No Action Pending

☐ No Prior Action

☐ Information attached

*Response required

4.3.10 Is your firm a County Of Orange Local Small Business (OCLSB) or a Disabled

Veteran Business Enterprise (DVBE)?*

To participate as an OCLSB and/or DVBE, the requirements in the OCLSB AND DVBE

PREFERENCE POLICIES CERTIFICATION REQUIREMENTS must be met.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.11 County of Orange Local Small Business (OCLSB) and/or Disabled Veteran

Business Enterprise (DVBE) Affirmation*

Please download the below documents, complete, and upload.

• Local_Small_Business_(OCLSB...

*Response required

4.3.12 The Levine Act: County of Orange Campaign Contribution Disclosure*

The Levine Act compliance is a minimum submittal requirement of this solicitation.

Please complete and sign the County of Orange Campaign Contribution Disclosure Form attached hereto. A proposer’s failure to provide a completed and signed copy will render its proposal as incomplete and nonresponsive.

• Levine_Act_-_Campaign_Contr...

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*Response required

4.3.13 Rental Protection or Additional Insurance Coverage (per model contract

Attachment B)*

If the contractor offers additional rental protection plan coverage or insurance coverage please confirm below.

☐ Yes

☐ No

*Response required

SECTION 5. GENERAL INFORMATION

5.1 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each

Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Purchasing Agency (DPA) via the County’s online biding system.

5.2 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this Invitation for Bid (IFB). County will provide all official communication concerning this

IFB. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

All questions regarding this IFB must be submitted via the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov.

5.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Monday, April 14, 2025 before 2:00 pm.

https://procurement.opengov.com/portal/ocgov

5.4 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

5.5 IMPORTANT DATES

These dates only apply to IFB# IFB-080-2770503

Release Project Date: April 7, 2025

Question Submission Deadline: April 14, 2025, 2:00pm

Bid Submission Deadline: April 28, 2025, 2:00pm

5.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District

Vicente Sarmiento, Second District

Donald P. Wagner, Third District

Doug Chaffee, Fourth District

Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor

Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator

Don Barnes, Sheriff-Coroner

Shari A. Freidenrich, Treasurer-Tax Collector

Andrew Hamilton, Auditor-Controller-Elect

SECTION 6. GENERAL INSTRUCTIONS

6.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work.

Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

6.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the VENDOR

QUESTIONNAIRE.

6.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

6.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model Contract, Article O-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes

Contractor’s Legal Business Name(s). Out of State Vendors may be required to submit a

587/590 Form.

6.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

https://procurement.opengov.com/portal/ocgov/projects/146815/document?section=1327462 https://procurement.opengov.com/portal/ocgov/projects/146815/document?section=1327462 https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

6.6 NO SUBSTITUTION

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

6.7 COMPANY PROFILE, BIDDER CERTIFICATION AND REFERENCES ***

MAY BE A VENDOR QUESTION

Bidder shall utilize the forms provided to satisfy this requirement.

6.8 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

6.9 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet.

Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

6.10 PROTESTS

In the event a Bidder believes that County’s solicitation is unfairly restrictive or ambiguous or contains conflicting provisions or the Bidder believes that any resulting Contract would be commercially impractical to perform, the Bidder must file a written protest with the County DPA.

A. ProcedureAll protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

1. The name, address and telephone number of the protester.

2. The signature of the protester or the protester’s representative.

3. The solicitation or contract number.

4. A detailed statement of the legal and/or factual grounds for the protest; and

5. The form of relief requested.

B. Protest of Bid Specifications:

1. All protests related to bid specifications must be submitted to the County DPA no later than five (5) business days prior to the close of the bid. Protests received after the five (5) business day deadline will not be considered by the County.

2. In the event the protest of specifications is denied, and the protester wishes to continue in the solicitation process, they must still submit a bid prior to the close of the solicitation in accordance with the bid submittal procedures provided in the bid.

C. Protest of Award of Contract:In protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the notice of the proposed contract award is provided by the County DPA. Protests relating to a proposed contract award which are received after the five (5) business day deadline will not be considered by the County.

1. Protest Process

a. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the County DPA, the County Procurement Officer or the Procurement

Appeals Board renders a decision on the protest.

b. Upon receipt of a timely protest, the County DPA will within ten (10) business days of the receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

c. The County may, after providing written justification to be included in the procurement file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

d. If the protester disagrees with the decision of the County DPA, the protestor may submit a written notice to the Office of the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

B. Appeal Process

A. If the protester wishes to appeal the decision of the County DPA, the protester must submit, within three (3) business days from receipt of the County DPA’s decision, a written appeal to:

Email: CPOAppeals@ocgov.com

Or

County of Orange/County Procurement Office 400 West Civic Center Drive, 5th Floor Santa Ana, CA 92701

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the grievance, assess the merits of the protest and provide a mailto:CPOAppeals@ocgov.com written determination that shall contain his or her decision on whether the protest shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

6.11 ACCEPTANCE/REJECTION/AWARD

Acceptance/Rejection/Award

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of

Orange terms and conditions. In addition, County reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County

DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

6.12 RIGHTS RESERVED TO COUNTY:

The County reserves the right to:

A. Waive, at its discretion, any irregularity or informality, which County deems correctable or otherwise not warranting rejection of the bid.

B. County reserves the right, at its sole discretion, to make multiple awards to Bidders for services requested in this solicitation.

C. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

D. Negotiate the final Contract with the lowest, responsive and responsible Bidder or

Bidders as necessary to serve the best interests of the County.

E. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any

Bidder responding to this solicitation.

F. Award its total requirements to one Bidder or to apportion those requirements among two or more Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the County.

6.13 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

6.14 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions

Code Section 17000 et seq.) and all applicable County, State and Federal laws and regulations.

6.15 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

6.16 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

6.17 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

6.18 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award of Human Services. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a

UEI number, please indicate so in your bid submission response.

SECTION 7. W-9/W-8 REQUIREMENTS

7.1 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9 REQUIREMENT:

Effective June 3, 2006, all Contractors, entering into a contract with the County, who are not already established in the Countywide…