Rental Equipment Shops.docx

STATEMENT of WORK

FOR

RENTAL EQUIPMENT

1.0 GENERAL:

1.1 BACKGROUND

The U.S. Coast Guard Yard is a full-service Shipyard operated by the U.S. Coast Guard (USCG) to service the needs of the USCG fleet and other customers. To this end, the USCG Yard requires Rental Equipment to help facilitate repairs, preservation, and engineering updates to the fleet. The work consists of providing equipment as required IAW 2.1.1 Table 1. Located at 2401 Hawkins Point Road Baltimore MD 21226.

1.2 SCOPE

The contractor will provide all rental equipment requested as per individual Task Order and will be in good working order; free of damages, grease/ oil residue, and visually inspected for normal operations by the COR or authorized personnel. The rental equipment will comply with all federal, State, Local, Government, and U.S. Coast Guard Yard ISO and environmental standards.

1.3 APPLICABLE DOCUMENTS

1.3.1 COMPLIANCE PUBLICATIONS

Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), Latest Edition, General Requirements

1.3.2 REFERENCE PUBLICATIONS

CG Yard Environmental Management Systems (EMS) CG Yard Storm Water Pollution and Prevention Plan (SWPPP) CG Yard Spill Prevention Control and Counter Measure Plan (SPCC)

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TYPES OF RENTAL EQUIPMENT

2.1.1 Intent: This work section shows some examples (but not all) that the contractor may be asked to provide in the following table:

Table 1

Climate Control Equipment

· 1,000,000 BTU Diesel Heaters

· Heat Ducts for the heaters: Note: Size of ducts will determine the size of the heaters.

· 150 KW, 0.5 million BTU, 14.5k CFM, 480v electric heater

· 2,000 CFM Desiccant Dehumidifier

Safety/ Environmental Equipment

· Frank Tanks for high pressure water jetting

· Filtrations Systems and pumps for water jetting

· 20ft or 30ft vacuum boxes close in containers for abrasive blast media

· 1000-watt balloon light

· 1000-watt tripod light stands 115V

· 12000 Lumen LED Work Lights

Production Equipment

· 50,000 CFM Diesel powered Dust Collector Trailer Mounted Tow package.

· 1,800 CFM 150 PSI Towable Air Compressor Diesel Powered

· 1600 CFM 150 PSI Towable Air Compressor Diesel Powered

· 1600 CFM Desiccant Dryer Package Aftercooler/ Dryer/ Filter package

· 1,000 CFM Aftercooler/Dryer/ Filter package

· 8-Ton Blast pots: Skid mounted, or trailer mounted 110 Electric Power

· 6-Ton blast pots: Skid Mounted or Trailer Mounted 110 Electric Power

· Deck Blast Machine Blast Track Shot 16” Width 480 Volt with Dust Collector

· Deck Blast Machine Blast Track Shot 24” Width 480 Volt with Dust Collector

· 3300KVA Resistive/Reactive Load Bank

· (120) 4/0 2KV Camloc Cable 50’

· (40) 4/0 2KV Camloc F-Pigtail Lugged

· (40) 4/0 2KV Camloc M-Pigtail Lugged

Transportation Equipment

· 40’ Articulating Electric Manlift Narrow w/ jib 4WD

· 45’ Articulating Manlift W/ Jib Diesel Powered

· 60’ Articulating Manlift W/ Jib Diesel Powered

· 80’ Articulating Manlift W/ Jib Diesel Powered

· 15K-17K Telehandler Forklift 44’ (HVAC)

· Skyjack Scissor Lift Diesel Hydraulic Outriggers/Stabilizers 4WD with deck extension.

· Skyjack Scissor Lift Electric Hydraulic Outriggers/Stabilizers 4WD with deck extension.

· 90 Ton Mobile Crane

· 30 Ton Mobile Crane

· 5 Ton Enclosed Cab Forklift with Heat/Air

· 10 Ton Enclosed Cab Forklift with Heat/Air

· 35 Ton Enclosed Cab Forklift with Heat/Air

2.2 RENTAL EQUIPMENT REQUIREMENTS

2.2.1 INTENT: Rental Equipment designated will be provided in good working order with a visual inspection done with the contractor/delivery driver and COR/authorized personnel. Rental equipment delivered to the Yard will not have existing residue containing fuel, oil, or any other foreign matter. Due to the industrial environment, all minor scratches, dents, dust, and other foreign material caused by the services listed in the scope of work task will be at no cost to the Government.

2.2.2 QUALITY CONTROL: The Contractor shall abide by all the safety, preservation, and quality control requirements specified in (SFLC Std Spec 0000), Chapter 3. Contractor shall provide training, if needed, to CG Yard authorized personnel for proper maintenance, use, and storage. Guidance on basic controls for safety and operational use will be required to be demonstrated to prevent any misuse of rental equipment.

2.3 RENTAL EQUIPMENT ROUTINE PROCEDURE (DROP-OFF/ PICKUP)

2.3.1 DROP OFF: The contractor shall give a 24-hour notice to the COR. The contractor shall coordinate with the COR to facilitate a delivery time and sponsor the contractor into the base, if needed. The drop off location will be: 2401 Hawkins Pt. Rd Bldg. 78 Baltimore, MD 21230 (Ref. Yard map on appendix A).

2.3.1.1 VISUAL INSPECTION: Upon delivery, the contractor shall allow the COR to visually inspect all rental equipment; including, but not limited to drip trays, hoses, engines, tires, davit, structural members, fasteners, tanks, and gasket seating surfaces. A visual inspection and operational test must be performed at drop off to be accepted by the COR or authorized personnel through a verbal or written confirmation. COR will only accept the designated rental equipment if all requirements are met per Ref. 2.2. Upon delivery, If the COR identifies any discrepancies and/or presence of oil, fuel, hydraulic fluid, hydraulic fluid, or foreign matter not in compliance with COR’s visual inspection, the COR will immediately request the contractor to clean or repair on-site (if possible) the designated rental equipment.

2.3.1.2 IN-OPERATION DISCREPENCIES: If the COR or authorized personnel identifies any discrepancies during the designated period of performance (POP), the COR will immediately contact the contractor. The contractor shall try to repair onsite to good working order within 24 hours or replace the rental equipment. If the rental equipment is damaged beyond repair, the contractor shall have a replacement ready and delivered within 48 hours of notice.

2.3.2 PICK-UP: The contractor shall give a 24 hours’ notice to the COR on the ETA of the rental equipment pick-up. The contractor shall coordinate with the COR to facilitate a pick-up time and sponsor the contractor into the base, if needed. The pickup location will be: 2401 Hawkins Pt. Rd Bldg. 78 Baltimore, MD 21230. (Ref. Yard map on appendix A). Upon completion of work, the Government will remove and dispose of containments used for the function and/or utilization of the rental equipment prior to pick-up. (Example of this would be removing blast grit from a blast pot.)

3.0 CONTRACTOR PERSONNEL

3.1 KEY PERSONNEL

The Contractor must provide a single point of contact (POC) for all matters pertaining to this contract. The POC must have an alternate POC with full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The POC or alternate shall be available between 8:00 a.m. to 4:00 p.m., Monday thru Friday except when the Government facility is closed holiday or administrative reasons.

3.2 EMPLOYEE CONDUCT

The contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of uniforms, and possession of weapons) when visiting or working at Government facilities. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security and U.S. Coast Guard established rules, regulations and policies concerning safety and security.

3.3 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government Facility Commander may remove any Contractor employee from USCG facilities and bar that employee’s re-entry for misconduct or security reasons. The Contracting Officer may recommend that the Contractor remove any Contractor Employee for performance reasons when a Contractor Employee is not performing to the requirements of this contract. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee for performance reasons.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

4.1.1 RAPID GATE SECURITY REQUIREMENTS: Effective September 1, 2016, all contractors and subcontractors performing on this contract/purchase order/task order must utilize the RAPIDGate Program and/or Transportation Worker Identification Credentials (TWIC) if repeat access to the CG Yard is required for seven (7) or more days annually. RAPIDGate manages the non-Common Access Credential (CAC) eligible vendor/contractor companies and their employees who require access to Coast Guard Yard, Baltimore. Vendor/contractor CAC eligibility has been restricted to only those who require physical access to Coast Guard Yard AND logical access to a DoD or DHS network or system.

Vendor/contractor companies that require repeat (7 or more days annually) access to the CG Yard, pay an annual company enrollment subscription to participate in the RAPIDGate Program and an annual employee registration subscription for each employee to participate in the program. The company enrollment fee is waived for sole proprietors. Vendor/contractor companies must be approved by a government sponsor at each DoD and DHS installation where their employees require access. Vendor/contractor employees who are registered, undergo initial and regular vetting and are issued a single credential, which is valid for perimeter access to those DoD and DHS installations where access privileges have been granted. All company enrollments are submitted via the web at www.rapidgate.com and managed by phone or email. Initial employee registrations take place at a Program Registration Kiosk, typically located at participating DoD and DHS Installation Pass & ID Offices. The CG Yard’s Registration Kiosk is located at 2401 Hawkins Point Road, Baltimore, MD 21226, BLDG. 144, Security [brick building adjacent to the main gate]. Credentials will be available for pick-up at BLDG. 144 fourteen (14) days after the employee’s initial registration. Costs incurred for delays at the gate due to the contractor’s failure to comply with this requirement or to provide qualified, authorized personnel will not be reimbursed by the Government. Your tenant sponsor is, Harold W. Patrick, email: Harold.W.Patrick2@uscg.mil the Contracting Officer's Representative. This sponsor will need a list of individual employee names and DOB’s with your quotation. Any RAPIDGate program questions should be directed to: 1-877-727-4342

4.1.2 Restricted Areas: Contractor employees shall not enter restricted areas in accordance with U.S. Coast Guard Yard security regulations or policies.

4.2 PERIOD OF PERFORMANCE

The performance Period for this requirement includes one (1) 12-month base period and four (4) 12-month option periods.

4.2.1 Commencement of Work

Upon award of contract, the Contractor must provide Rental Equipment as directed under the contract. The work shall be done in accordance with the specification. No oral statements of any shall in any manner or degree, modify or otherwise affect the terms of this contract. Any modification of this contract will occur in writing through the contracting officer only.

Rental equipment services will be assigned with a task order. All rental equipment services must be completed within the Period of Performance (POP) as per the task order and the Contracting officer is the only personnel that can extend the POP for rental equipment, a verbal or written acceptance are allowed for extensions or changes in the POP. If weather or other delays require more time, the contractor is required to notify Contracting Officer via e-mail, or text the same day that work could not be performed.

4.3 PLACE OF PERFORMANCE

The work to be performed under this contract will be performed at the U.S. Coast Guard Yard, Curtis Bay Baltimore, MD 21226.

4.4 HOURS OF OPERATION

4.4.1 USCG Yard Hours

The U.S. Coast Guard Yard normal working hours for 1st shift are from 7:00 A.M. to 2:30 P.M.; for 2nd shift are 3:00 P.M to 11:30 P.M.; and, for 3rd shift are 11:00 P.M. to 7:30 A.M. During the months of June thru August the Coast Guard Yard switches to summer working hours which are for 1st shift 6:00 A.M. to 2:30 P.M; for 2nd shift are 3:00 P.M. to 11:00 P.M; and, for 3rd shift are 11:00 P.M. to 7:00 A.M., Monday thru Friday. These operating hours apply Monday thru Friday, except federal holidays or when the Government facility is closed, due to local or national emergencies, inclement weather, administrative closings or similar Government directed facility closings.

4.4.1.1 Outside USCG Yard Hours:

If the Contractor requests to provide the rental equipment’s outside of the normal working hours identified in 5.4.1, a 24-hour written notice will be provided to the Contracting Officer for any deviation.

4.4.2 Inclement Weather Policy:

On days of inclement weather, the Contractor must call the U.S. Coast Guard Yard inclement weather hotline at (410) 636-7910, option #1 for that day’s status. If the U.S. Coast Guard Yard is closed the contract employees should not report for that day. If there is a delayed opening the contract employees should report at that time specified in the announcement message. Call COR to make sure equipment can still be delivered and if delivery needs to be rescheduled.

4.5 KICK OFF MEETING

The Contractor must attend a Kickoff Meeting with the Contracting Officer and the COR, no later than 5 business days after the date of award. The purpose of the Kickoff Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and provide a draft quality assurance plan. The Kickoff Meeting will be held via teleconference. The Government has the option to waive Kick Off Meeting. Clarifications, questions, based on SOW.

4.6 QUALITY ASSURANCE PLAN

4.6.1 The Contractor must provide a draft Quality Assurance Plan at the Kickoff Meeting for the Government to review, comment and approve once plan meets all requirements.

4.7 REPORTING REQUIREMENTS

Contractor personnel must report to an appropriate authority (Contacting Officer, COR) any information or circumstances of which they are aware may pose a threat to the security of U.S. Coast Guard personnel, Contractor personnel, resources, and classified or unclassified defense information. Any contractor employee replacements shall meet all RAPIDGATE requirements.

4.8 OCCUPATIONAL SAFETY AND HEALTH STANDARDS

4.8.1 General: The Contractor will be required to follow 29 CFR 1915 (OSHA Shipyard Industry Standard), 16 CFR1303, 29 CFR 1910, 29 CFR 1915.1025, 29 CFR 1926.62, 15 U.S.C. 2601, while performing this work at the U.S. Coast Guard Yard. The Contractor will provide all required personnel safety equipment for their employees, including, but not limited to, safety helmet and safety glasses with side shields. All safety equipment shall meet OSHA standards.

4.8.2 ISO Qualifications: Contractor shall comply with all the U.S. Coast Guard Yard International Organization for Standardization (ISO) 9001 Quality Management and ISO 14001 Environmental Management Systems. The Contractor may be periodically audited to ensure conformity to these standards. If the contractor fails to perform as specified, the contracting officer may direct that employees be replaced or suspend work.

4.9 EMERGENCY SERVICES

The U.S. Coast Guard Yard has 24-hour first aid, spill response and fire protection available. If necessary, the Contractor may call 410-636-3993 from non-Yard phones and extension 3000 from Yard phones for emergency situations. Injuries shall be reported immediately and followed up with a written report to the COR.

5.0

5.0 GOVERNMENT FURNISHED RESOURCES

5.1 UTILITIES

The Government may provide water, compressed air, and electricity for the Contractor as defined herein based on the availability and location within the Coast Guard Yard. The Contractor’s PM must instruct employees in utilities conservation practices. The Contractor will be responsible for operating in such a manner that precludes the waste of utilities, for example turning off the water faucets or valves after using the required amount to accomplish assigned work. If Government cannot provide these services, it will be the responsibility of the contractors to provide.

5.2 COMPRESSED AIR

The Government may provide a source of compressed air (max 90psi) for Contractor machinery based on the physical location and availability within the Coast Guard Yard. The Contractor must be responsible for ensuring that their compressed air hookup connections are compatible with the Yard’s compressed air sources. If Government cannot provide these services, it will be the responsibility of the contractors to provide.

5.3 ELECTRICITY

The Government may provide up to 200 amps and up to 480 volts of electrical services based on the physical location and availability within the Coast Guard Yard.

5.4 SMOKING AREA

The Government will designate a smoking area if requested by contractor. Smoking is not permitted in the ship handling area, onboard any vessels, in any buildings, or outside of any designated smoking area.

6.0 CONTRACTOR FURNISHED RESOURCES

6.1 GENERAL

The Contractor must furnish all labor, equipment and services required to perform work under this contract, other than those explicitly addressed in this Section 5.0 of this Statement of Work. Pending Coast Guard Yard production schedules, services may be required on an intermittent basis within the time and quantity specified. The Contractor must provide material handling services to load and unload Contractor machinery and for the setup and use of all equipment (forklift, manlift, etc.).

7.0 EQUIPMENT

7.1 SAFETY EQUIPMENT

7.1.1 Safety: The area where this work taking place requires hard hats, safety harnesses and safety glasses always . The Contractor is to follow all applicable OSHA guidelines and regulations. It is also required that the contractor follow all USCG Yard COVID safety practices.

7.1.2 Fall safety Plan: The contractor must submit a Fall Protection Plan to all parties for review at the kickoff meeting. The contractor is responsible for ensuring their employees are trained on the safety procedures for operating the Rental Equipment and safety equipment.

8.0 SAFETY REQUIREMENTS:

8.1 Yard Safety

Written notification must be provided to the YARD Safety Officer, as Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes.

9.0 ENVIRONMENTAL PROTECTION REQUIREMENTS:

9.1 General

All contractors working on CG Yard shall abide by all federal, state, and local environmental regulations as published by the Environmental Protection Agency, 40 CFR (series) and the following Yard Environmental plans/policies:

· CG Yard Environmental Management Systems (EMS)

· CG Yard Storm Water Pollution and Prevention Plan (SWPPP)

· CG Yard Spill Prevention Control and Counter Measure Plan (SPCC)

9.1.2 Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist prior to starting work and must be in accordance with the Unit Environmental Guide. This plan must include all spill prevention measures and must be in accordance with the Yard’s SWPPP and SPCC.

9.1.3 All contractor equipment: vehicles and tanks which holds or can hold hazardous materials that is left on CG Yard premises must have the Contractor’s contact information placed in the driver’s side window indicating the Emergency Contact Number (answered 24/7/365) for the owner/operator of the vehicle. If a tank is left on the premises, the Emergency Contact Number (answered 24/7/365) for the owner/operator of the tank must be painted on the tank in a prominent location. The government will not assume liability for any vehicles/tanks left on CG YARD property. The COR/SS will coordinate the location with the Yard Environmental/Security/Materials Handling.

9.2 Transport and Disposal:

9.2.1 All material removed from tanks shall be taken off CG Yard property immediately after cleaning operations are complete. Material shall be processed in accordance with Section 10.2.2 before leaving the Yard. Prior to removing material, the Government environmental dept. reserves the right to inspect the transport vehicle status of contents, to ensure accurate quantities being removed from the CG Yard.

9.2.2 The Contractor must properly remove and dispose of all materials in compliance with applicable Federal, state, and local environmental laws and regulations. Contractor assumes all responsibility and liability for the transport and proper disposal of materials and in particular the following requirements:

a. If a spill occurs, the CG Yard Environmental Branch shall be immediately notified and can be reached at (410) 636-3111. The Contractor must also report the spill to the USCG Yard Main Gate (410) 636-3993 or YARD extension 3000 IMMEDIATELY. A letter describing the incident shall be submitted within 24 hours after the spill. During a spill, the Contractor will receive direction from the Yard Incident Commander/ Firehouse / Environmental or YARD/Vessel OOD.

b. The Contractor MUST follow the USCG Yard Facilities Response Plan, when operating on USCG Yard property.

c. Written notification must be provided to the Environmental Protection Specialist Brandace Timbers 410-636-3775, brandace.t.timbers@uscg.mil of any activity that could potentially cause an environmental violation. Some examples of these activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

d. The Contractor will be solely responsible for the transportation and proper disposal of waste material. Contractor must submit disposal sites to CG Yard Environmental Department for site approvals and copies of Bill Of Lading or waste manifests. If Contractor elects to use dumpsters for holding or transportation of waste, dumpsters must be covered to prevent waste from becoming airborne.

e. Only the Yard Environmental Dept is authorized to sign hazardous waste manifest.

10.0 DELIVERABLES

10.1 SCHEDULE OF DELIVERABLES

Appendix A: USCG Yard Map (expanded)

· Ross Ave

· Hotel St

· PICK-UP/ DROP OFF. Located right next to the Red, White, and Blue Crane

ENTRANCE

image1.png