Renovations and Repairs NMSAS SOW FY22 updated.docx

RENOVATIONS AND REPAIRS TO THE TAUESE SUNIA OCEAN CENTER

For the National Marine Sanctuary of American Samoa

Statement of Work

NC-NM7200-22-01164

1.0 BACKGROUND

The National Marine Sanctuary of American Samoa (NMSAS) with facilities located on Tutuila in Pago Pago, American Samoa, manages one of the most remote sanctuaries within NOAA. NMSAS offices are located in the Tauese Sunia Ocean Center (OC) in Utulei, American Samoa. The Ocean Center sustained damages during Hurricane Gita, a national declared disaster in 2018, and repairs are still needed. Additional enclosed areas are required at the facility to accommodate increased staff workstations and storage for dive equipment and supplies.

2.0 OBJECTIVE

The contractor shall renovate the Ocean Center to accommodate at least 2 workstations and build storage areas for dive equipment and other supplies. Repairs shall be performed to the damage to the Ocean Center caused by Hurricane Gita.

3.0 SCOPE OF WORK

All work shall be completed at the OC. Coordination of the work schedules shall be the responsibility of the Contractor to avoid any delays or disruptions in order to meet the performance period. The Contractor shall provide all labor, materials, tools, and services required to complete the work UNLESS exceptions are noted in the specified tasks below. Coordination of the work schedules shall be the responsibility of the Contractor to avoid any delays or disruptions in order to meet the performance period. In the event defects or damage unrelated to the work tasks defined below are discovered, the Contractor shall submit a Condition Found Report (CFR) to the Project Manager and Contract Officer’s Representative. The CFR shall define corrective actions needed, any costs for additional work (separated into labor, materials, services, and total), and any impact to the performance period. Attachment 1 is a damage report that includes photos that show the needed work.

Existing floorplan of the Ocean Center with locations for the dive locker/storage and office renovations in red.

TASKS (Shall be priced separately)

3.1 Construction of Dive Locker and Storage

This new building addition shall meet the following requirements (See attached drawing A1, A2, R2, R3):

3.1.1 Storage space for chairs and tables from the Ocean Center.

3.1.2 A separate dive locker to store dive equipment.

3.1.3 The locker will have adequate ventilation and lighting necessary to prevent mold growth and an area for washing and storage of equipment.

3.1.4 Lighting shall be sufficient for the space.

3.1.5 All exterior doors should be able to be locked.

3.2 Renovate Area for Office Workstations

The areas designated for 2 workstations need the following renovations (See attached drawing A1):

3.2.1 Replace window and door with ones suitable for an office space.

3.2.2 Remove the interior wall and concrete base, ensuring structural support of the existing beam is sufficient for load bearing.

3.2.3 Install sufficient electrical outlets for 2 workstations.

3.2.4 Install lighting for office space.

3.2.5 Install air conditioning sufficient for the office space.

3.2.6 Install vinyl floor in the renovated office space.

3.2.7 Install two workstations.

3.3 Repairs to the Ocean Center (Option 1)

Tasks include (See attachment 1, a damage report that includes photos that show the needed work):

Exterior

Interior

3.3.9 Replace all damaged vinyl tile flooring throughout the building.

3.3.10 Paint as needed interior rooms in order to cover discoloration from ceiling leaks.

4.0 PLACE OF PERFORMANCE

Place of performance is the Tauese Sunia Ocean Center and NMSAS offices in American Samoa.

4.1 CONTRACTOR ACCESS AND USE OF PREMISES

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations, including safety, fire, traffic, and security regulations. Keep within the limits of the work and avenues of ingress and egress. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification. Smoking is authorized in designated areas only. The NOAA representative will designate parking areas for the contractor.

4.1.1 Working Hours

Regular work hours for the offices are 8:00 am - 5:00 pm Monday to Friday, excluding Federal or Territorial holidays. Work outside regular working hours requires Government approval. Make application 5 calendar days prior to such work to allow arrangements to be made by the Government, giving specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Government may approve work outside regular hours. During periods of darkness, the work shall be lighted to provide a safe work environment.

4.1.2 Occupied and Existing Building(s)

The Contractor will be working around existing buildings that are occupied. Do not enter any building on the campus without prior approval of the Government. The Contractor shall conduct operations so as to cause the least possible interference with normal operations of the campus. Provide dust covers or protective enclosures to protect existing work that remains and Government material located in the vicinity during the construction period.

4.1.3 Public Access

All offices and the Ocean Center need to remain accessible and hazard free during the scope of this work unless approved to close off access is granted by COR.

4.1.4 Smoke Free Environment

The Contractor and its employees shall adhere to all applicable rules and regulations regarding maintenance of a smoke free environment on the job site. The NMSAS Campus is smoke free. Contractor and its employees (including sub-contractors) will smoke in designated areas and dispose of cigarettes properly as directed.

4.1.5 Utility Use

Water and electricity for project purposes is available at the work site. Water conservation will be practiced and proper cleaning and disposal of materials will be followed at all times.

4.2 SECURITY

· The Contractor is responsible for security arrangements including any subcontractor’s material, equipment, and personnel.

· Work in Progress: The Contractor shall be responsible for the protection and safe keeping of all work in progress prior to occupancy or final acceptance by the Government. Contractor shall use plastic sheeting or other suitable material where required.

· The contractor needs to delineate the areas where they will be working and keep all tools and materials within that area unless otherwise approved by the NOAA COR.

· The area around the building and where the contractor will be working should be closed off so the public cannot access the area.

· The contractor needs to put up signage identifying closed areas to the public. Placement and wording of signs should be approved by the COR or appointed NOAA representative.

· All contractor tools and materials need to be secured in a locked container when workers are not present to prevent theft.

4.3. CLEAN-UP

· The Contractor shall ensure that the project area and areas adjacent to the project area are maintained in a clean and safe condition. Clean-up shall be performed daily. All debris from project operations shall be disposed of offsite and in accordance with all federal and state regulations.

· The site is public and as such needs to keep a clean appearance. Do not track construction debris around the site.

· All debris and dust from this work needs to be properly cleaned up and disposed of after the work has been completed for the day, or more frequently as necessary to prevent prevailing strong winds from dispersing debris beyond the work area. All trash and construction debris should be bagged and taken off site for proper disposal.

· The contractor shall not wash tools, equipment or other materials covered with paint, solvents, paint debris or other materials used for this work onto the grounds, parking area or storm drains. The materials listed above should also not be disposed of into sinks or toilets.

· Dispose of materials in accordance with the contract, EPA and Territorial regulations and guidelines.

· Tools should be contained within the work area. Loading and unloading of materials should not impede use of beach access or handicap accessible parking.

· To prevent lead contamination the contractor needs to provide adequate changing and cleaning areas for workers separate from the on-site restrooms used by staff and public. These areas need to be in accordance with OSHA lead regulations and any other applicable CFRs.

· Leave premises “broom clean.” Clean interior and exterior glass surfaces exposed to view; remove temporary labels, stains and foreign substances; polish transparent and glossy surfaces; vacuum carpeted and soft surfaces. Clean equipment and fixtures to a sanitary condition. Clean or replace filters of operating equipment. Clean debris from roofs, gutters, downspouts and drainage systems. Sweep paved areas and rake clean landscaped areas. Remove waste and surplus materials, rubbish and construction facilities from the site.

· Construction site is to be returned to the same or better condition as found at the start of work.

4.4 SAFETY

The Contractor shall comply with the requirements of 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards. The Contractor shall promptly correct any non-complying work or conditions. Contractor shall be responsible to ensure its work does not affect the safety of the public or employees of the Government. Neither the Government nor its representatives shall bear any responsibility for safety precautions at the project work site. If, however, in the opinion of the COR a life-threatening condition exists, the COR will orally (to be confirmed in writing) require the Contractor to immediately suspend work in the affected area until the condition is corrected. Whenever Contractor’s operations may create a hazardous condition, it shall at its sole expense, furnish, install and maintain such guards, fences, barricades, railing, light, signs, or other devices necessary to prevent accident, injury or damage to people or equipment. The Contractor shall submit an OSHA “job specific Safety Plan” for review and approval by the Government within 10 calendar days after award of contract. The Safety Plan must be available on site at all times and must be reviewed with all subcontractors working under this contract for the duration of the contract project.

4.4.1 Delivery Storage and Handling

Deliver, store, and handle all products and materials to prevent damage, deterioration, or degradation and intrusion of foreign material. Discard and remove from site deteriorated or contaminated materials and products that have exceeded their expiration dates. Replace it with fresh materials.

4.4.2 Project Conditions

· Protection: Protect people, adjoining building surfaces, collections and landscape elements, et al., from injury or hazard resulting from or associated with the work. Use drop cloths or other coverings as necessary to protect interior finishes, floor and collections and exterior landscape material from dust and debris.

· Provide protection from dust and debris for employees working inside of the building where the work is taking place.

· Erect temporary protection over pedestrian walkways and at those points of entry and exit that must remain operational during the work.

· Protection of Building: Protect building elements and finishes from damage or deterioration caused by work of this contract. Repair any damage to materials or finishes.

· Take all necessary precautions to prevent fire and spread of fire.

· Take all necessary precautions to protect building elements and finishes from damage by precipitation during work of this contract. Protect openings at all times. Repair or replace all building elements and materials damaged by weather resulting from exposed structure that did not sufficiently exclude weather, at no additional cost.

· Coordination: coordinate work of this contract with onsite Project Manager (PM) and occupants to ensure proper completion of the Work. Every effort shall be made to accommodate the needs of NOAA staff in relation to scheduling.

· Store removed elements in a secure location safe from theft, damage, and deterioration.

· Protect window and door openings to prevent dust infiltration, water entry or human intrusion.

· Painting - General: Paint and finish new and restored elements and trim to match original finishes.

4.4.3 Hazardous Materials

As used herein, the term “Hazardous Material” means any hazardous or toxic substance, material, or waste, including but not limited to, those substances, materials, and wastes listed in the Department of Transportation Hazardous Material Table (49 CFR 172.101) or by the Environmental Protection Agency as hazardous substances (40 CFR Part 68.130) and amendments thereto, petroleum products, or such other substances, material, and wastes that are or become regulated under any applicable local, Territorial, or Federal law.

· The Contractor shall not cause or permit any hazardous material to be brought upon, kept or used in or about the premises by its agents, employees, or subcontractors without the prior consent of the COR. Hazardous materials that are necessary to the performance of this contract shall be used, kept and stored in a manner that complies with all laws regulating any such hazardous material brought upon or used or kept at this site. Contractor shall provide Material Safety Data Sheets to the COR for any hazardous materials used in the performance of this contract.

· The Contractor shall provide the following Work Plans for Government review:

· Site Specific Health and Safety Plan (HSP). The contractor shall develop a HSP to address health and safety hazards associated with all work to assure the following:

· Maximum protection for employees, subcontractor’s employees, the Owner and the general public against hazards arising in connection with this project.

· Protection of Government property from accidental damage.

· Prevention of the interruption of construction due to accidental damage or fires related to work.

· Compliance with applicable work and Safety Standards of OSHA.

· Hazardous Material and Hazardous Waste Management Work Plan (WMP): The contractor shall develop a WMP to address any on-site hazardous material, and waste management and proper disposal.

· Submit appropriate notifications to local regulatory agencies where required.

All methods, materials and workmanship provided by the Contractor under this contract shall, as a minimum, be performed in accordance with professional industry standards and shall comply with applicable codes for construction. Field measurements are the responsibility of the contractor.

· Laws, Codes, and Regulations: All work of this Section shall comply with all applicable federal, state, and local laws, codes, and regulations.

· Knowledge of Site: Contractor shall visit site prior and carefully examine Project scope and conditions that may affect proper execution of work of this Task and determine or verify dimensions and quantities.

· Paint Standards: Comply with paint manufacturer’s recommended application standards.

· Qualification of Manufacturer: Products used in the work of this section shall be produced by manufacturers regularly engaged in manufacture of similar items and with a history of successful production.

· Qualifications of Workmen:

· Provide at least one person who shall be present at all times during execution of the work of this section, who shall be thoroughly familiar with the specified requirements and the material and methods needed for their execution, and the who shall direct all work performed under this section.

· Provide adequate numbers of workmen skilled in the necessary crafts and properly informed of the methods and materials to be used.

· In acceptance or rejection of the work of this section, the COR will make no allowance for lack of skill on the part of workmen.

5.4 Construction Submittals

· General: Submit the following in compliance with the requirements of the conditions of the Task:

· Product Literature: Manufacturer’s published technical data for each product to be used in work of this Task including recommendations for application and use, test reports and certificates verifying that the product complies with specified requirements, and Material Safety Data Sheets (MSDS).

· Paint samples (non-toxic).

· Shop drawings for areas to be repaired.

· OSHA safety plan including site specific actions to protect contractor and NOAA personnel.

· Schedule of work. To be updated every two weeks, should project length surpass two weeks.

6.0 FEDERAL REGULATIONS

The Facility Requirements Update Report shall be in accordance with all applicable federal regulations including, but not necessarily limited to, the following:

· National Environmental Policy Act of 1969 (NEPA);

· The Clean Air Act of 1970 and the Clean Air Act Amendments of 1990;

· The Safe Drinking Water Act;

· Executive Order 12372, "Intergovernmental Review of Federal Programs", revised April 8, 1983;

· Executive Order 11988, “Floodplain Management”;

· Executive Order 13101, Greening of the Government.

7.0 TRAVEL

Travel is anticipated to complete these tasks. The contractor is responsible for any travel arrangements and payments necessary to complete this work.

8.0 EXPENSES – REIMBURSABLE ITEMS

Reimbursable items will be included in the contract.

9.0 PERIOD OF PERFORMANCE

The period of performance shall not exceed 60 calendar days after the award is made, unless modified by the Government.

10.0 IT SECURITY REQUIREMENTS

This SOW will not be requiring either government-owned IT systems or contractor-owned systems. For this SOW, the Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required. For this SOW, the contractor will not be accessing US government computers or IT systems for this work. For this SOW, the contractor will not be accessing any information that is not within the public domain for this work.

As consideration for the services performed in accordance with the provisions, terms and contract requirements, payment will be made by the Government upon receipt of invoice(s) detailing work on, or completion of, approved tasks as identified in this Statement of Work.

11.2 Government Team

Contracting Officer (CO): The Government’s procurement agent directly responsible for the general supervision, direction, control and approval of the Government’s contract with the Contractor Team.

Contracting Officer’s Representative (COR): The Government’s representative for project oversight and technical coordination with the CO.

Project Manager (PM). The Government representative who works together and shares responsibilities for defining and managing the project in terms of scope, schedule, and budget.

Project Contact Information The following personnel will be NOAA representatives and contact points for the Contractor throughout the project's life.

Contracting Officer (CO): For contractual matters and authority:

TBD

Acquisitions and Grants Office Eastern Region

Project Manager: For technical oversight at the site Atuatasi Lelei Peau National Marine Sanctuary of American Samoa PO Box 4318 Pago Pago, AS 96799 Telephone: (684) 633-6500

ATTACHMENT 1. Post-Cyclone Gita Initial Visual Damage Assessment of the National Marine Sanctuary of American Samoa Tauese P.F. Sunia Ocean Center

15 February 2018

On 9 February 2018 Cyclone Gita hit the island of Tutuila, American Samoa at approximately 09:30h. Gita was classified as a Category I Cyclone with heavy rains and sustained winds of 63 knots and gusts reaching 87 knots. Wave heights were recorded as high as 21 feet offshore. Luckily there were no fatalities reported, but there was severe damage experienced throughout the archipelago. On Tutuila, over 1,000 residents are currently in shelters. Heavy winds took down stands of trees, caused major structural damage to buildings including removing roofs and demolishing homes. Power lines are down throughout the island and poles were knocked down and snapped in half. As of 15 February 2018, many villages are expected to be without power for an additional 1-2 weeks. Flooding also caused mudslides and extensive damage to roadways, trapping residents in certain areas when roads were not passible.

On 12 February 2018, the first day post cyclone that the Ocean Center was safely accessible, the Acting Superintendent and Conservation and Policy Specialist for the National Marine Sanctuary of American Samoa conducted an initial visual damage assessment of the facility. Additional photos and GoPro vide were taken on 15 February 2018. Damage to the Ocean Center observed following Cyclone Gita was recorded via photographs and GoPro videos (available upon request). Noticeable damage included over 80 cracks in the overhangs surrounding the facility; 20 cracks in the concrete fence surrounding the ocean center; water damage to air conditioning units; discoloration and paint damage; and damage to the seals on the corrugated metal roof of the Ocean Center. Below are brief descriptions and photographs of the various types of damage observed following Cyclone Gita on 12 and 15 February 2018. Additional photographs are available upon request.

1) Roof damage to Ocean Center shed from falling coconut north side of the building.

2) Discoloration from water damage to the east side of the Ocean Center.

3) Paint removed from Ocean Center fence from heavy rains.

4) Many cracks (7 more examples below) were observed along the overhangs on every side of the Ocean Center.

5) Damage to pipe on south side of the Ocean Center.

6) Crack in gutter south side of the Ocean Center.

7) Damage to roof seals and discoloration south side of the Ocean Center. This was observed wherever the lowest level of the roof could be seen. See photo below, too.

8) Crack in Ocean Center Fence south side of the building.

9) Damage to Ocean Center support beam.

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