RENOVATE AND MODERNIZE E.R._COMPILED LIST OF RFI AND VA RESPONSES_REV 2 7.27.22.pdf

PRE-BID RFI AND VA RESPONSES TO RENOVATE AND MODERNIZE E.R.

IFB SOLICITATION 36C24222B0004

UPDATED:

SENT: 07.18.22

PRE-BID RFI QUESTIONS

VA RESPONSES

DESCRIPTION

TAG

ISSUE

DATE

FROM

ITEMS

REPLY

NEEDED

REPLY FROM

REPLY NARRATIVE

7.13.22

VA

There is a discrepancy in the drawing and spec for the controls that will have a significant impact on the scope of work; the bid drawings depict the installation of a FTT-10 2 conductor daisy chain communication bus, the specification calls for BacNet IP communication star network.

Please advise which system is required for this project”

07.19.22

BAE

BacNet IP should be used, however VA shall confirm with the facilities Temperature Control engineer that this is currently the system they have in place.

2 7.13.22 Regarding drawing. AE104.1, 2, & 3; are we to furnish and install furniture, phones, hampers, computers, etc. ? Please clarify.

07.19.22 BAE Contractor to furnish and install equipment noted VFCI and CFCI on drawings QH601 and QH602.

As per drawings AS-101, note 2 calls to replace existing concrete walk.

We were unable to find details, sections describing the scope of work nor concrete thickness. Please advise.

Refer to Addendum 1.

We were not able to locate any indication for a Staging area in all drawings for the following Trades (see attachment for sketch):

a. Demolition and Containers.

b. Asbestos Abatement De-Con, Containers

c. New Work Storage area.

Please note that the Canopy Work, and Side Walk-Replacement is part of Phase-3

Staging area will be provided near the work site, but may be limited due to active Emergency Room. Staging area and location of storage container cannot block or interrupt Emergency Room access.

Patient Lift:

The existing patient lifts in Rooms 1C-200-203, 1C-71 and 1C-105 are listed to be removed and salvaged. Are these existing lifts planned to be re- installed into rooms 1C-416-21 and/or 1C-409?

The existing patients lifts are to be removed and turned over to the VA to use as parts. Existing patient lifts are not to be reinstalled.

Who is the manufacturer of existing lifts that are to be removed and salvaged?

ARJO

Drawing AE503 Detail 13 shows the “Support for ceiling mounted objects”.

a.Does this detail apply to the support for patient lifts?

b.Is this detail accurate or can the patient lift supports be attached with expansion anchors into the concrete deck structure?

a. No, detail 13/AE503 does not apply to the patient lifts. b.

Patients lifts to be installed per Arjo's recommendations. - see

Arjo installation drawing.

Nurse Call:

Are the two (2) remote monitoring locations listed on specification 27 52

23 – 18 required? The System is defined a Critical Service and the Code

Blue functions is defined as Lift Safety/Support by NFPA (re Part 1.1.A) and so evaluated by JCAHCO. Therefore, the system shall have a minimum of two

(2) additional remote enunciation points in order to satisfy NFPA’s Life

Safety Code 101 (the typical secondary locations are Telephone

Operators Room, MAS ER Desk, Boiler Plant, etc.; AND the primary location is required to be the SCC Room.

BAE/VA

Yes, this is required per specification. Coordinate with VA for exact secondary location

UPDATED:

SENT: 07.22.22

PRE-BID RFI QUESTIONS

VA RESPONSES

DESCRIPTION

TAG

ISSUE

DATE

ITEMS

REPLY

NEEDED

REPL

Y

REPLY NARRATIVE

Nurse Call: Are the specified number of training hours listed on specification 27 52 23 – 64 required?

B. Provide the following minimum training times and durations:

1. 48 hours prior to opening for nursing staff (in 8-hour increments) – split evenly over 3 weeks and day and night shifts. Coordinate schedule with Owner

2. 32 hours during the opening week for nursing staff – both day and night shifts.

3. 24 hours for supervisors and system administrators.

BAE/

Unless otherwise approved by VA, training hours listed on specification

27 52 23 are required.

10 7.14.22 Is union labor required?

07.19.22 VA Contractor is required to pay Davis Bacon Wage rates issued with this solicitation, whether contractor chooses to select Union or Non-Union subs.

11 7.14.22 Is a yearly preventative maintenance inspection charge to be added into this quote?

07.19.22 VA No

12 7.14.22 The Concrete deck is listed at 3 ½” concrete with 1 ½” metal deck with 3” topping. Total depth 8”. Is this concrete 3000 PSI or greater?

Per As-Built drawings, concrete is 4000 PSI.

13 7.14.22 Is the loading dock available to receive our product? 07.19.22 VA Yes 14 7.14.22 If not, is there space to park a drop trailer or 20’ storage container? 07.19.22 VA Yes, but space will be limited 15 7.14.22 Do our installers need to participate in a safety orientation? 07.19.22 VA No. However, Contractor must provide an approved project specific

Safety Plan to VA for review and approval prior to start of construction project.

16 7.14.22 Is there contractor parking? 07.19.22 VA Yes, however parking space is limited.

17 7.14.22 Are there any seismic requirements for install? 07.19.22 BAE Yes, Refer to Addendum 1.

18 7.14.22 Are payment and performance bonds required? 07.19.22 VA Yes

7.14.22

It is understood that: Electrical outlets to be installed by others.

Detail attached. Please confirm.

As stated in construction drawings, contractor shall install outlets for all patient lifts. Exact location of the outlet shall be coordinated with manufacturers shop drawings and recommendations.

7.14.22 Regarding drawing. AE104.1, 2, & 3; are we to furnish and install furniture, phones, hampers, computers, etc. ? Please clarify.

Same as question 2

21 7.14.22 Will the contractor be responsible for low voltage wiring installation of all new HVAC control devices.

VA Yes, contractor is responsible for all low voltage control wiring for new devices.

7.14.22 Solicitation statement of work states ‘The 6” steel tube columns can be rehabbed and reused if desired’. – At the bidding stage contractor cannot determine if these existing columns can be rehabbed and reused, so please advise or provide an allowance amount for this work

Existing columns can be reused, scraped, primed and painted.

23 7.14.22 There is extensive work of asbestos abatement. Will VA have its own industrial hygienist to perform air monitoring and inspections?

VA Yes

24 7.14.22 Spec section 01 45 00 has extensive requirements for quality control and personnel, Para

3.4 states to have CQC systems manager. Please clarify if the contractor’s full-time Supervisor who has the credentials can simultaneously perform the duties of CQC and SSHO Or if independent personnel have to be hired as CQC for full time or part time on the job site. Please clarify in detail as this will have a impact on our price. Also confirm no other personnel is required full time or part time on the job site

VA A CCQC Systems Manager is not required. However, the contractor is required to provide a capable, competent Project Manager and Site Supervisor who is knowledgeable in managing complex construction projects.

25 7.14.22 As there may be patients above and below the project area floor, our experience is that most of the work must be done on weekends and afterhours. Please confirm as it will have impact on our labor cost/productivity.

VA Work will be done during normal business hours. Asbestos Abatement work may require weekend and off-hour work. Contractors must bid accordingly.

26 7.14.22 Before the system can be used, the contractor must certify the medical gas systems. If multiple phases require medical gas modification, the system must be certified once work is complete and the system is ready?

BAE Before the system can be used, the contractor must certify the medical gas systems. If multiple phases require medical gas modification, the system must be certified once work is complete and the system is ready for use

27 7.14.22 Looks like the new plumbing lines are being tied into the existing piping into the interstitial floor above, correct?

BAE Existing main piping to remain and all new piping to tie into the existing piping system.

28 7.14.22 As per DIVISION-01 of the GENERAL Requirements, kindly advise regarding the Security Guard requirements the following:

1. How many Guards are required.

2. How many hours a day OR if the Services is to be 24/7 for the Project

Duration.

VA There are NO requirements for a Security Guard. Please disregard.

29 7.14.22 Drawing P-101 indicates work of floor drain on ground floor/project floor. What floor is below this new floor drains area? Does the new floor drain piping goes below

Contractor should be prepared to excavate, sawcut, and patch for floor drain, as the the ground floor area? Is any excavation, cutting, patching required? Its not clear on the drawings, so please clarify.

30 7.14.22 What is the height (floor to deck) of first floor interstitial space where all new mechanical and plumbing work is being performed?

Interstitial height is approximately 6’-7’ feet in most equipment locations

31 7.14.22 How is the access to the first floor interstitial space? Is there a proper 3’ x 7’ door opening? Or any cutting patching is required? Seems there will be lot of labor and time involved to remove all the demoed material and then hoist new construction material up into the interstitial space, please advise.

There is available access to the interstitial space above the E.R. with a 3x7 door opening.

32 7.14.22 As per our understanding in the Headwall in Exam/Treatment room with PL and acrylic panels should be by others, but tall cabinet on the same wall should be by us/contractor? Please clarify.

BAE The headwall with the tall cabinet is by the manufacturer (tall cabinet included) and installed by contractor.

33 7.14.22 Spec section 14 05 80 is for Pneumatic Tube System, please identify this work on project drawings and describe what the scope of the work is? nothing specified or shown on drawings

BAE Pneumatic Tube Station to be removed from its current location (refer to AD101 Keynote 14) and relocated (refer to AE101.2 keynote 8). Please contact manufacturer.

34 7.14.22 Room 1C-414 Exam/Treatment – there is only one wall elevation, please advise if the other walls need to have Solid Surface wall cladding.

BAE Refer to Room Finish Schedule, Sheet AF601.

35 7.14.22 Do all windows need to have SS windowsills?

BAE No. Only in Toilet Rooms 421A and 429. Convector covers to be removed

36 7.14.22 Spec section 09 05 16 para 3.4A states Install cementitious self-leveling underlayment as required to correct surface defects. --- Please clarify if self-leveling underlayment is required for entire floor area and if required then what thickness, as this will have impact on our price

The cementitious self-leveling underlayment is required for areas that need to be leveled on the floor; the thickness is determined by the deflection discovered during demolition.

Self-Leveling underlayment is required to the extent needed to properly level floor. Contractor must bid accordingly.

37 7.14.22 Partition schedule on drawing AE501 indicates various wall types. We were not able to find the wall types 1, 2A, 2C and 7 on any of the architectural floor plans. Please advise.

BAE Refer to AE102, Second floor plan for partition type 7. Types 1, 2A and 2C are not used.

38 After the date of RFI responses are posted please allow at least 10 working days for the bid submission as these responses must be sent to the various subcontractors/supply houses and they need few days to turn around with their quotes to the general contractor.

VA Due to market conditions, and RFI responses, the bid date will be extended to Wednesday, August 10, 2022. We cannot extend the due date further, or we may face lack of funding to support award.

END OF RFI’S