REMOVAL_OF_METALS.pdf

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Town of Waterford

REQUEST FOR PROPOSAL

RFP# 24-023

REMOVAL OF METALS

RELEASE DATE: March 21, 2025

RESPONSE DEADLINE: April 22, 2025, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #RFP# 24-023 Title: REMOVAL OF METALS

Table Of Contents

1. SCOPE OF WORK

2. QUESTIONS CONCERNING THIS RFP

3. ACCEPTANCE PERIOD

4. ADDENDA TO THE RFP

5. THE CANDIDATE

6. FEDERAL, STATE AND LOCAL LAWS

7. RIGHT TO ACCEPT / REJECT

8. INSURANCE REQUIREMENTS

9. VENDOR QUESTIONNAIRE

10. Attachments

Attachments:

A - Sample Contract

1. SCOPE OF WORK

1.1. Advertisement for Proposals

The Town of Waterford is requesting sealed proposals through the Invitation to Bid process for the REMOVAL

OF METALS. Complete bid packages for this RFP can be download through the Town’s e-Procurement Portal located at: https://procurement.opengov.com/portal/waterfordct.

Sealed proposals will be received for the REMOVAL OF METALS through the Town’s e-Procurement Portal located at: https://procurement.opengov.com/portal/waterfordct/projects/153080 on or before the deadline date of Tuesday, April 22, 2025 and 2:00 pm. Links for bid openings are included in each solicitation and can be found on the Town’s e-Procurement Portal.

Bidders are required to register for an account via the Town’s e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking

“Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/waterfordct.

Late bids will not be accepted and it is the responsibility of the bidders to ensure that bids (including acknowledged addenda (um)) are submitted through the Town’s e-Procurement Portal by the date and time listed above.

The Town reserves the right to accept or reject any or all bids, to waive irregularities and/or informalities and to disregard all non-conforming, non-responsive, unbalanced or conditional bids. The Town of Waterford complies with all Equal Opportunity requirements. All qualified bidders will receive consideration without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap or age.

Brandishea Davy

Purchasing Agent

Town of Waterford

1.2. Scope of Services

The Town of Waterford is seeking a qualified contractor to remove metals from its transfer station at 1000

Hartford Road for a three-year period and to place a minimum of two (2) https://procurement.opengov.com/portal/waterfordct https://procurement.opengov.com/portal/waterfordct/projects/153080

50 yard containers with covers at the transfer station for Town use. The contractor shall remove and empty these container(s) when full and ensure an empty container is available at all times for incoming metal. The

Town will weigh all containers prior to and upon their leaving the transfer station. Containers shall be in good condition and contain only the company information.

The Contractor shall pick up a full container (s) within 24 hours notification. Removal and replacement of the containers will be performed during the operating hours of the transfer station.

This period will begin July 1, 2025 and will end June 30, 2028. The Town anticipates having approximately

200 tons of scrap metal removed per year.

1.3. Payment Terms

The contractor shall remit payment to ‘Town of Waterford’ monthly. Payment is due within thirty days of month end and shall be accompanied by: 1) a remittance advice that states the published price and/or the bid price per gross ton; and, 2) a copy of the applicable page from the New York in the American Metal Market

(first issue of the month). Failure to make payment in accordance with these terms may result in termination of the contract.

1.4. Bidding Requirements

Bids shall state the price the contractor will pay to the Town, which shall be a percentage of the Auto Bodies

Export price published in the New York in the American Metal Market (first issue of the month) but not less than a bid price per gross ton. Bids must be submitted on the bid form enclosed herein. Bid price shall include the provision of providing the roll-off containers and remain in effect during the length of the contract.

1.5. General Requirements

Bidders must be or become familiar with all federal, state and local regulations regarding the handling and disposal of solid waste and shall submit their bid accordingly.

1.6. Fee Proposals

Fee Proposals should be downloaded and uploaded to "Candidate's Proposal Form" located under VENDOR

QUESTIONNAIRE

https://procurement.opengov.com/portal/waterfordct/projects/153080/document?section=1387609 https://procurement.opengov.com/portal/waterfordct/projects/153080/document?section=1387609

2. QUESTIONS CONCERNING THIS RFP

Questions concerning this Request for Proposal must be submitted through the Town’s e-Procurement Portal located at https://procurement.opengov.com/portal/waterfordct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the Town's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

Questions must be received no later Thursday, April 10, 2025 at 4:00 pm. Responses/further information will be published in the form of an addendum and posted to the Town of Waterford’s e-Procurement Portal located at: https://procurement.opengov.com/portal/waterfordct. Failure to comply with these conditions will result in the Candidate waiving the right to dispute the bid specifications and conditions.

3. ACCEPTANCE PERIOD

In submitting the proposal, the Candidate agrees that the proposal will remain valid for a period of ninety (90) days after the closing date for submission, and may be extended beyond that time by mutual agreement. Prices quoted must be firm, for acceptance by the Town of Waterford for a period of ninety (90) days.

4. ADDENDA TO THE RFP

In the event it becomes necessary to revise any part of this RFP, addenda will be provided to all prospective firms who have received the RFP documents.

Candidates are required to register for an account via the Town's e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking

“Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/waterfordct.

5. THE CANDIDATE

The Candidate shall be thoroughly familiar with the requirements of all specifications and the actual physical conditions of the various actual and proposed project sites. The submission of a proposal shall be construed as evidence that the Candidate has examined the actual job conditions, requirements, and specifications. Any claim for labor, equipment or materials required or difficulties encountered that could have been foreseen will not be recognized.

The bidder agrees and warrants that in the submission of this sealed bid, they will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religion, national origin, sex, or physical disability including, but not limited to blindness, unless it is shown by such bidder that such disability prevents performance of that which must be done to successfully fulfill the terms of this sealed bid or in any manner which is prohibited by the laws of the United States or the State of Connecticut: and further agrees to provide the Human Relations Commission with such information requested by the Commission concerning the employment practices and procedures of the bidder. An Affirmative Action Statement will be required by the successful bidder.

Bidder agrees to comply with all of the latest Federal and State Safety Standards and Regulations and certifies that all work required in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of Bidder's failure to comply with said standards and/or regulations.

The Town of Waterford is exempt from Excise, Transportation and Sales taxes imposed by the Federal

Government and/or State of Connecticut. Such taxes must not be included in proposal prices. Exemption certificates will be provided upon request.

By submitting a proposal, Vendors/Bidders certify that the proposal is made independently and without collusion, agreement, understanding, or planned course of action with any other Vendor/Bidder and that the contents of the proposal shall not be disclosed to anyone other than their employees, agents, or sureties prior to the official opening.

IF APPLICABLE the Bidder, when applicable, agrees to pay its labor force Prevailing Wage Rates and to comply with all Laws, Regulations and Ordinances regarding these wage rates and the recording of them set forth by the Connecticut Department of Labor.

Vendors shall observe and comply with all Federal, State and local laws, ordinances and regulations. Vendors shall indemnify and save harmless the Town, all of its officers, agentsand servants against any claim or liability arising from or based on the violation of any suchlaw, ordinance, regulation or negligence whether by the bidder, his employees, his consultantand/or their employees.

6. FEDERAL, STATE AND LOCAL LAWS

All applicable Federal, State, and local laws, and rules and regulations of all authorities having jurisdiction over the locality of the project shall apply to the contract and are deemed to be included herein.

7. RIGHT TO ACCEPT / REJECT

The Town reserves the right to award in part, to reject any and all, in whole or in part, for misrepresentation or if the respondent is in default of any prior Town contract, or if the Respondent limits or modifies any of the terms and conditions and/or specifications of the Request The Town also reserves the right to waive technical defects, irregularities and omissions if, in its judgment, the best interest of the Town will be served.

8. INSURANCE REQUIREMENTS

Within five days of contract award, the awarded vendor shall provide a Certificate of Insurance in accordance with the following requirements:

Contractor/Vendor will agree to maintain in force at all times during which work/services are to be performed, the following minimum limits of insurance coverage. Coverage will include the bidder and all of its agents, employees and sub-contractors and other providers of services and shall name the Town of Waterford, its employees and agents as an Additional Insured on a primary and non-contributory basis to the bidder’s

Commercial General Liability and Automobile Liability policies. The insurance company(ies) must be licensed with the State of Connecticut and have a Financial Strength Rating of “A-” or higher and a Financial Size Rating of VIII or higher from A.M. Best Company.

(Minimum Limits)

General Liability*

Each Occurrence

General Aggregate

Products/Completed Operations

Aggregate

$1,000,000

$2,000,000

$2,000,000

Auto Liability* Combined Single Limit

Each Accident

$1,000,000

Umbrella*

(Excess Liability)

Each Occurrence

Aggregate

$1,000,000

$1,000,000

Professional Errors and Omissions Liability

$1,000,000 minimum

Workers’ Compensation &

Employers’ Liability

Work Comp

EL Each Accident

EL Disease Each Employee

EL Disease Policy Limit

Statutory Limits

$1,000,000

The Town of Waterford must be named as “Additional Insured” on these policies. A Certificate of Insurance documenting the coverage listed above must be presented to The Town of Waterford prior to the commencing of any work/service. The Contractor/Vendor also agrees to provide replacement and/or renewal certificates at least 30 days prior to the expiration of each policy. If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years following the completion date of the work/service. If the claims-made policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for two (2) years from the completion date.

9. VENDOR QUESTIONNAIRE

1. NON-CONFLICT AFFIDAVIT OF RESPONDENTS*

Please download the below documents, complete, and upload.

• NON-CONFLICT_AFFIDAVIT_Wate...

*Response required

2. NON-COLLUSION BID STATEMENT*

By clicking confirm, the undersigned Candidate, having fully informed itself regarding the accuracy of the statements herein, certifies that:

(1) The Proposal has been arrived at by the bidder independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with, any other vendor or bidder of materials, supplies, equipment, or services described in the RFP, designed to limit independent bidding or completion, and

(2) The contents of the Proposal have not been communicated by the bidder or its employees or agents to any person not any employee or agent of the bidder or its surety on any bonds furnished with the Proposal and will not be communicated to any such person prior to the official opening of the Proposal.

The undersigned bidder further certifies that this statement is executed for the purposes of inducing the Town of Waterford to consider the Proposal and make an award in accordance therewith.

☐ Please confirm

*Response required

3. AFFIRMATIVE ACTION STATEMENT*

Please download the below documents, complete, and upload.

• AFFIRMATIVE_ACTION_STATEMEN...

*Response required

4. Contractor Information Sheet *

Please download the below documents, complete, and upload.

• Contractor_Information_Shee...

*Response required

5. Candidate's Proposal*

Please download the below documents, complete, and upload.

• Candidate's_Proposal_Form.pdf 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https://government-project.s3.us-west-2.amazonaws.com/153080/51bb6103-6a08-4542-bd72-8b067463fd06_Candidate%27s_Proposal_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4EYUQOHQE%2F20250321%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250321T040000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEMaCXVzLXdlc3QtMiJIMEYCIQCJbTbCcvICi0HE1bCV9AdmHAh48O1elrQhylPKd8JxvQIhAIMEGS93%2B%2BV0NyolIERCHakBqm2oouuGFsx5iXUT0s2IKowFCJz%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzoFuASlfMiByQXoRAq4ARFGi2%2FfoM%2Ffd7Kf2r%2FxtM2iigVW7YjtIHvOevP4Df5C1EARi6Ow6MHVpj%2Bt4w8zFj3JDjzKVgSF9juryT3PxSn7%2Bfu%2FL9Vozy8TK3w8qlD6YHZs7o2diQkt2dmfdY2GeMIX6FvIAVQZ4kugvX7784XjRSEOzkxF0jCwP%2BGp9scMk6yidJRnbSKHYHZidL5u0Ayhp%2BeLPkMa1NUz%2FcGThwPtUx9owRH1RDdUdMs%2Fl4lhl6B2fhDC%2FahW0ZbWv%2FxjtjtS4HgFbXDM%2FQllEeHmxkMRf9w4N%2FMwGK13js9%2BUzdYOdY8lYFzvZBGu4JV%2FDTAMkcvfSCV1bymfb2Sdl4FjwPDAiMM%2FDGNgzJRfybu%2BmE%2FKdQEWOBT08zVGbRAeR77XdSYCXXiUgbknGo8Dxo7frVvd2nptXWea%2BMdpOmdL6NUfF6aXPuMHufVojKS5kQtZeerTxVfQQ6wbrWQfz6PCP%2F33VJOBpmU%2FIl9Q7yW91X7ifyJBXDQYYOkgyhik3tFBfXPs3zQcnQ8GtOPxDmxEUXp9Mp%2Fipv4ViM0vnxjzhV%2FWQahtAMzKZJ%2Fzp9RvwEfNV%2FEMpz8AAZF11dh0Aq3Mdi1gF1E2uu75rYHlWPi9ZqE%2BCvDKECiOgrM%2FodSJeUQ%2BzPjbMDOOVPOPlE5g821Wacwj79XQ6JQc%2BgclSdLX460thwZKgyQFUAyfDlzqLPcLOfXtTzn2dKCqMIYBAAgZ2QUhj6ykzi1KARZfE2BwY9F8vMXABj266MPYiRfDsoj0ydoNv5J%2BQQuw3MxB8BJFIHb1nH6SOfdUNXtUYWdSvSfTC9rPO%2BBjqaAS9p%2FEaecVFCWV4FkLMjV3jPlrVDNfVbQ4yUfekCrZSAo4qhSaYJW0y3QRQHhxEFPSUagEeVjzfmv7paxfa7YHWas8bA%2Bwodlrl6M0gc0fCkcmNBM7LnE%2F8zuX8qSyqkExkSbznRvRULmvvoQm5uuuIiBsUgbeDqK%2FlxFBeaU3RNXSs2I7DBAhzvfmMKm6p4Io%2FVADClUcQ8t8o%3D&X-Amz-Signature=989190cd38fcf8fca19ab6631248db7a599799995ff75b8fa468c2ab5cd2dcc0&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Candidate%27s_Proposal_Form.pdf%22&x-id=GetObject

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6. Insurance Requirements * upload COI here.

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