REM_PWS_Revised(1).docx

FY 20-25 Technical Support for Energy Services, Fort Campbell, Kentucky

FY 20-25 Contract Number – TBD

Task Order – TBD

Performance Work Statement (PWS)

Resource Efficiency Manager

15 October 2019

Table of Contents

2.2 ACRONYMS: 14

6.0 APPLICABLE PUBLICATIONS (CURRENT EDITIONS) 22

PART 1

GENERAL INFORMATION

1. Introduction: This is a non-personal service. The Army Installation Management Command (IMCOM) is requesting Resource Efficiency Manager (REM) services to provide a focused and coordinated effort for improvement in the energy-efficient operation of key facilities, equipment and control systems and to address demand reduction and research/facilitate energy conservation programs offered through Energy Savings Performance Contract (ESPC) projects, Utility Energy Services Contract (UESC) projects, Energy Resilience and Conservation Investment Program (ERCIP) projects and other repair and renovation projects.

Background: Fort Campbell Army Installation consists of over 106,000 acres located within jurisdictions of four counties and two states (Kentucky and Tennessee). It is the size of a small city, supporting over 30,000 military personnel and a civilian workforce of over 4,100 people. It is home to the second largest Army retirement area in the country, with over 125,000 total retirees visiting the installation to utilize benefits.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform REM services as defined in this Performance Work Statement (PWS), except for those items specified as Government furnished property and services (Refer to Paragraph 3). The REM will assist the installation Energy Manager to reduce peak electrical demand; reduce the energy, water and solid waste consumption; and identify and develop Energy efficiency and resilience projects.

1.1.1. The REM shall be located onsite to perform all contracted services and activities, which will be specified in each Contract. The REM shall work closely with the Contracting Officer’s Representative (COR)/installation Energy Manager and Directorate of Public Works (DPW) personnel to achieve resource efficiency improvements and cost savings. The Government, at its option, may extend the period of performance and activities supported, as necessary, to meet mission requirements in accordance with the applicable contract provisions.

1.1.2. REM services shall be provided in support of the installation’s efforts to reduce energy and water consumption, greenhouse gas emissions and utilities costs, and comply with all applicable energy related federal laws and Executive Orders, including but not limited to the Energy Policy Act of 2005 (EPACT 2005), Executive Order 13423 “Strengthening Federal Environmental, Energy, and Transportation Management”, Executive Order 13834 “Efficient Federal Operations”, and the Energy Independence and Security Act (EISA) of 2007.

1.2. Program Overview: The Installation Management Command (IMCOM) is requesting energy management assistance from Contractors to supply qualified energy management professionals to support a comprehensive range of Energy and Water Management Program activities at Government installations. The REM Program is focused on complying with all applicable energy-related federal laws and Executive Orders as they pertain to reducing energy and water consumption. The key mission of a dedicated REM is to support the installation’s efforts to reduce the overall energy/resource consumption and associated costs.

1.3. Objectives: The Contractor shall provide REM and related technical and management services to achieve established energy and resource consumption goals and reduce the costs associated with energy and resource consumption.

1.3.1. The REM support services shall include the promotion and education of all manner of energy and water resource conservation and management activity assistance necessary to optimize the use of installation utility resources, including but not limited to natural gas, coal, electricity, water and wastewater. Further, the REM shall assist in developing and submitting grant applications, where available, to install energy reduction projects that may be offered through the state, federal or private utility programs.

1.3.2. The REM shall work towards accomplishing these goals by supporting facility repair and construction activities, including providing design review comments; providing project management support; identifying energy savings projects; coordinating with DPW construction project personnel; and assisting DPW/installation Energy Manager in ensuring that installation-wide energy efficiency measures and water conservation measures are incorporated into new construction, Energy Savings Performance Contract (ESPC) projects, Utility Energy Services Contract (UESC) projects, Energy Resilience and Conservation Investment Program (ERCIP) projects, and repair and renovation projects.

1.3.3. The REM shall analyze systems and methods of operations; identify new opportunities for energy, water and solid waste reduction; help implement or strengthen recycling programs; identify opportunities for emission reductions; and support implementation of energy initiatives to reduce demand and consumption.

1.3.4. Compliance in the area of energy reduction will be achieved by reducing the installation’s energy intensity (defined as millions of British Thermal Units (BTUs) of energy consumed per thousand square feet of building space). See Paragraph 5, Specific Tasks, for additional information. Requirements will be provided in the Request for Proposals for Contract.

1.3.5. Additionally, compliance in the area of water reduction will be achieved by reducing potable water consumption intensity (defined as gallons of water consumed per square foot of building space). See Paragraph 5, Specific Tasks, for additional information. Requirements will be provided in the Request for Proposals for each Contract.

1.3.6. This effort will assist IMCOM and the entire Army to comply with Federal Executive Orders 13834 and 13423. These orders call for Federal agencies to improve the energy efficiency of their buildings, promote the use of renewable energy, and reduce greenhouse gas emissions associated with energy use in their buildings, among other energy-related requirements.

1.4. Scope: The Contractor shall provide REM and related technical and management support services to perform the work set forth in the basic contract and the PWS. Support services include but are not limited to those that:

(a) Help the installation generate cost savings greater than the annual installation REM Program costs in the form of verifiable utility cost savings, energy project grants, avoided costs and other incentive payments as defined by the REM Metrics Table at Appendix C;

(b) Reduce energy, water, and sewer costs;

(c) Help the installation establish a highly visible energy and water resource conservation program through awareness campaigns and training;

(d) Result in strengthened energy policies within the organization;

(e) Establish the REM as an installation resource for occupants, building monitors, operations and maintenance staff, service-providing utilities, and other energy management trade organizations;

(f) Support development of programs to provide strong educational and motivation components to all occupants at a facility;

(g) Develop and review the economic and technical feasibility of energy conservation projects;

(h) Provide project management and coordination for development and implementation of energy conservation projects, including ERCIP, ESPC and UESC projects;

(i) Increase recognition of the installation’s energy program through good management practices and preparation of reports, case studies, award submissions and other program documentation;

(j) Identify areas where tenant organizations are over and undercharged for utilities used; and

(k) Assist DPW construction personnel to improve the efficiency and sustainability features of new construction and renovation retrofit projects. To meet these goals, the REM shall at a minimum, perform the task activities listed in Section 5, Specific Tasks.

(l) Provide subject matter expertise pertaining to the base-wide Building Automations System (BAS), with long range goals of making the Fort Campbell BAS more secure, stable, and able to obtain a Certificate of Net-worthiness (CON).

1.5. General Information

1.5.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which Contractor ensures the services provided comply with the requirements of the contract. A quality control plan (QCP) shall be delivered with each proposal and any updates to the comprehensive written QCP thereafter will be provided to the KO and COR within 5-working days when changes are made. After acceptance of the QCP, the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is focused primarily on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Hours of Operation: The Contractor is responsible for providing services, between the hours of 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4. Place of Performance: The work to be performed under this contract will be performed at Ft Campbell.

1.5.5. Security Requirements: The Contractor and its personnel performing work under this contract shall be U. S. citizens and must pass a National Agency Check or SF-85P (NACI) prior to commencement of work under this contract, and must maintain the level of security required for the life of the contract. The Intelligence and Security Office at the installation will process the Contractor’s request for a NACI (SF-85P) during in-processing of all Contractor personnel. The Contractor and its personnel may also be required to pass a National Agency Check with Local Agency Check (NACLC) for secret security clearance, the Contractor shall insure NACLC investigations are initiated within 90-days of notification.

1.5.5.1. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. If performing in a Government facility, all Government facilities, equipment, and materials shall be secured at the close of each work period.

1.5.5.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.5.5.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall immediately notify of the Contracting Officer, re-key or replace the affected lock or locks at no expense to the Government if the Government so directs. Otherwise, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government performs the replacement of the lock or locks, the total cost of replacement or re-keying shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system and the total cost shall be deducted from the monthly payment due the Contractor.

1.5.5.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the Contracting Officer.

1.5.5.3. Antiterrorism (AT) Awareness Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.5.5.4. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.5.5. iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.5.5.6. Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DOD Information Assurance (IA) Awareness prior to access to the information system and then annually thereafter.

1.5.5.7. OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

1.5.5.8. Information assurance (IA)/information technology (IT) training: All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter.

1.5.6. REM Qualifications: REM personnel qualifications, education and experience requirements are listed at Attachment 3, REM Qualifications. The Contractor shall ensure that the REM meets the mandatory qualifications required under each Task Order. The REM shall be a Certified Energy Manager (CEM). Registration as a Professional Engineer (PE) is desired but not required.

1.5.7. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.8. Key Personnel: The contractor shall provide key personnel to accomplish the requirements of this contract and in accordance with the subsequent issued Task Orders.

1.5.8.1. REM: The Contractor shall provide an REM that will furnish technical and management resources to ensure the tasks are executed effectively. The seniority and classification of the REM shall be appropriate to the complexity of the task established in each order. The REM shall be located at the installation during all normal working hours, unless relieved by a senior company official. When the REM is not in the facility, the company will identify an alternate point of contact. The REM shall be a Certified Energy Manager (CEM) and Professional Engineering Registration is desired.

1.5.8.2. Project Manager: The Contractor shall provide a Project Manager who shall have full authority for administering this contract and who is authorized to negotiate technical and management consideration on behalf of the contractor. The Project Manager shall be responsible for the overall management, coordination and execution of the contract on behalf of the Contractor. This individual plans, directs and coordinates activities of the energy management services projects to ensure that goals, objectives and projects are accomplished within prescribed time frame and funding parameters. An alternate individual shall also be designated to act for the Project Manager when the Project Manager is not available.

1.5.9. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties shall identify themselves as contract personnel to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel will be required to obtain and wear badges in the performance of this service. At no time shall contractor employees identify themselves as Government officials.

1.5.9.1. Common Access Card (CAC) Requirement: The Contractor shall provide information required for issuance of a Common Access Card (CAC) to the COR or applicable Trusted Agent, as appropriate, for all personnel requiring access to Government facilities in performance of this contract. The Contractor shall ensure all personnel requiring a CAC obtain an Army Knowledge Online (AKO) account and email using the COR or Contract Technical Point of Contact (TPOC), as appropriate, as the account sponsor. The Contractor shall ensure all personnel requiring access to Government computer resources complete required training for operating and retaining a user account on a Government network IAW requirements in paragraph 1.5. Contractor personnel shall use their assigned AKO email address for all email correspondence related to performance of the contract.

1.5.10. Contractor Travel: Contractor may be required to travel CONUS during the performance of this contract to attend meetings, conferences, and training. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the Joint Travel Regulations (JTR) and the provisions of FAR 31.205-46 Travel Costs and the limitation of funds specified in this contract. All travel must be approved/authorized by the Government in advance. The Contractor must notify the COR/installation Energy Manager of any travel requirements.

1.5.11. Organizational Conflict of Interest: Contractor and sub-Contractor personnel performing work under this contract, may have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.12. Deliverables: The REM shall prepare monthly progress reports in the format shown in Appendix B. The Contractor shall also use this report to communicate formally any key project personnel changes that are relative to the performance of this contract. To shorten the preparation of the monthly form and charts, the REM can utilize short and concise sentences. An example of a completed short monthly report is shown in Attachment 4.

1.5.13. Project Records: All records, files, documents, e-mails and working papers provided by the Government and/or generated for the Government in the performance of this contract shall become the property of U.S. Government and the installation and shall be maintained and disposed of in accordance with the appropriate Army Instruction/FAR.

1.5.14. Performance Requirements Summary: The Contractor’s performance will be evaluated by assessing the performance standards outlined in Attachment 1, Performance Requirements Summary. Performance measures will not be affected for reasons beyond the Contractor’s control (regulatory issues, acts of nature, etc.).

1.5.15. REM Goals: Attachment 5 contains a summary of 12 metrics that the COR will use in evaluating the REM ability to meet goals. The basis of the evaluation is the monetary savings attributed directly to REM’s efforts and activities.

1.5.16. Contractor Manpower Reporting (The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report all Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format provided at the web site:

https://www.ecmra.mil/

All reporting is annual. Data for each contract is entered at the completion of the contract or the end of the Fiscal Year, whichever comes first. The deadline to enter data is 31 October of the reporting year.

1.5.17. Safety and Accident Prevention Plan. The Contractor will develop an Accident Prevention Plan (APP) for this project. The APP shall include a description of the project and the anticipated work, as well as an Activity Hazard Analyses for specific tasks within this project. Copies of personnel training certifications need to be submitted with this APP.

Contractor shall prepare and submit to IMCOM a draft APP that conforms to OSHA standards as described in 29 CFR Subparts 1910 and 1926 and USACE standards as described by EM 385-1-1 (November 2014) that addresses personal protection safety equipment, health monitoring, and any Fort Campbell safety requirements appropriate for field personnel.

Upon receipt of IMCOM comments concerning the draft APP the Contractor shall resolve concerns and provide written responses to the IMCOM comments. After resolution of concerns and IMCOM approval of the responses, Contractor shall make the necessary changes to the document and submit a Final APP to IMCOM and Fort Campbell DPW. Field activities shall not begin until Contractor’s Final APP is approved.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Terms used within the PWS that require further definition.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the sub-Contractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: Acronyms used in the PWS and what they represent.

ACOR – Alternate Contracting Officer's Representative AFARS – Army Federal Acquisition Regulation Supplement AR – Army Regulation CCE – Contracting Center of Excellence CEM – Certified Energy Manager CFR – Code of Federal Regulations CONUS – Continental United States (excludes Alaska and Hawaii) COR – Contracting Officer Representative COTS – Commercial-Off-the-Shelf DA – Department of the Army DD250 – Department of Defense Form 250 (Receiving Report) DD254 – Department of Defense Contract Security Requirement List DFARS – Defense Federal Acquisition Regulation Supplement DMDC – Defense Manpower Data Center DOD – Department of Defense DPW – Directorate of Public Works EISA – Energy Independence and Security Act EMCS – Energy Management Control System ERCIP – Energy Resilience and Conservation Investment Program ESPC – Energy Savings Performance Contract FAR – Federal Acquisition Regulation HIPAA – Health Insurance Portability and Accountability Act of 1996 IMCOM – Installation Management Command JTR – Joint Travel Regulations KO – Contracting Officer NACI – National Agency Check NACLC – National Agency Check with Local Agency Check OCI – Organizational Conflict of Interest OCONUS – Outside Continental United States (includes Alaska and Hawaii) ODC – Other Direct Costs PIPO – Phase In/Phase Out POC – Point of Contact PRS – Performance Requirements Summary PWS – Performance Work Statement QA – Quality Assurance QAP – Quality Assurance Program QASP – Quality Assurance Surveillance Plan QC – Quality Control QCP – Quality Control Program REM – Resource Efficiency Manager TE – Technical Exhibit UESC – Utility Energy Services Contract

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide support services to assist with workspace and office equipment setup as provided to government personnel.

3.2. Facilities: The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS.

3.3. Utilities: The Government will provide all utilities for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4. Equipment: The Government will provide office facilities which will include a desk, a chair, a telephone with DSN access, and filing and cabinet space. All charges for official Government long distance telephone calls, facsimile service, postal service and Federal Express mail for official use and necessary to the performance of this contract will be paid for by the Government.

3.5. Materials: The Government will provide all communications and information systems (computer hardware and software) required for the performance of this contract, including laptop computers and external hardware (external drives, hard drives, etc.). Contractor will comply with all Government, DoD, and Army regulations and policies governing the use and return of such materials.

3.5.1. Communications and information systems support documentation (plans, programs, base comprehensive blueprints, applicable regulations, specifications, standards, technical manuals, as-installed drawings and other documentation) will be available for support the same as provided to a government employee and as necessary for the performance of this contract.

3.6. A Common Access Card (CAC) shall be issued by the Government for performance of daily tasks and access to the installation.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. The Contractor shall furnish materials, supplies, and equipment to perform work under this contract that are not listed under Section 3 of this PWS.

4.3. Equipment. The Contractor shall furnish equipment not listed under Section 3 of this PWS to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide REM services to identify opportunities and provide workable solutions to reduce utility costs, consumption, and demand. The Contractor shall also provide comprehensive demand-side management energy reduction services to support the mission and the ongoing energy program. Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the basic contract and the PWS. Support services that will be provided are outlined below and provided in the Contract. Contractors are encouraged to identify other opportunities that meet overall REM Program objectives and support Government personnel in the implementation of such other opportunities when appropriate. The REM shall work with the Directorate of Public Works (DPW) to prioritize resources and to ensure that the support services meet the installation requirements.

5.2. Provide a REM. The Contractor shall provide a REM and related technical and management services. The Contractor shall ensure REM candidates meet the education/experience requirements described in Attachment 3, (REM Qualifications) to this PWS. The Contractor will select and manage the REM.

5.3. Specific Tasks. The following REM Scope of Work outlines the tasks required of the REM within three specific areas. These are: (1) Energy Program Support (2) Projects, and (3) Awareness. The tasks may include, but not be limited to the following:

5.3.1. Task 1. Reduce overall utility costs and consumption by reducing energy intensity by at least 3 percent per year and water consumption intensity by at least 2 percent per year. A primary focus of the REM program is to provide support to reduce energy intensity by at least 3 percent per year from a fiscal year 2003 baseline. Of equal importance and focus for the REM is the objective to reduce water consumption intensity by at least 2 percent per year from a fiscal year 2007 baseline. In order to accomplish these goals, the REM shall support repair and construction activities including providing design review; project management support; construction coordination; and other support activities to help ensure that energy efficient measures are incorporated into new construction, repair and renovation projects.

5.3.2. Task 2. Closely coordinate all activities with the COR/installation energy manger. All of the REM’s efforts shall be closely coordinated with the Contracting Officer’s Representative (COR) and/or installation Energy Manager. The REM shall identify any policies, procedures, or other obstacles that may limit the ability to fully achieve the energy and water reduction and sustainability goals for the installation to the COR/installation Energy Manager.

5.3.3. Task 3. Use Spreadsheets, Advanced Meter Data, Utility Billing Databases, and Expertise to Identify and Help Correct Anomalies in Facility Energy Use. The REM shall use information management systems, spreadsheets, advanced meter data, utility billing databases, and expertise to identify and help correct anomalies in facility energy and water use. Where available, the REM shall use the installation’s Energy Management Control System (EMCS) and other information management systems to identify apparent energy anomalies in the installation(s) facilities identified in the task order. The REM shall work with the Energy Manager and shop personnel to field check and diagnose problems. The REM shall provide an economic analysis, as needed, to help justify funding to address complex problems. The REM shall work with the Energy Manager and resource management personnel to identify reimbursable customers to maximize tenant reimbursement. The REM shall work within the DPW organization to update supply databases for equipment purchased under the Energy Star label and/or Federal Energy Management Program (FEMP) designated products and other creditable energy standards. The REM shall provide the installation assistance in energy reporting and planning, to include input to the Army Energy and Water Reporting System (AEWRS) database, the annual energy report, the long- range energy plan, and energy security plans.

5.3.4. Task 4. Develop an Effective Network of Facility Managers and Building Energy Monitors. The REM shall assist the Energy Manager to develop an effective network of facility managers and building energy monitors. As required, the REM shall provide initial and periodic training, maintain communications to provide feedback on building energy performance through EMCS and other information management systems, alert the facility and building Energy Managers to any anomalies noted, and provide appropriate recognition and other incentives to help sustain their active participation. All REM functions, energy awareness seminars, teleconferences, conference calls, etc., shall be provided as information to the COR/installation Energy Manager.

5.3.5. Task 5. Optimize Facility Operations to Minimize Utility Costs. The REM shall identify the facilities with the greatest potential for energy cost savings. The REM shall work with the Installation Energy Manager, Building Managers, and the maintenance personnel to determine how those buildings are operated and provide written recommendations on ways for them to operate more efficiently. Recommendations may include technology and behavioral changes. Recommendations that are beyond the ability of the activity to implement will be referred to the appropriate office with an economic analysis for a possible project. The REM shall provide support services to help to optimize performance of new and existing buildings. Support services shall include design review, commissioning, operations and maintenance, and LEED review. The REM shall develop re-commissioning/retro-commissioning plan for building heating, ventilating, and cooling systems, with input from installation facility staff. This plan shall identify and prioritize buildings needing retro-commissioning, leveraging the latest energy audit information. Implementation of this plan will be upon approval and with the coordination of installation Energy Manager and DPW.

5.3.6. Task 6. Develop and Sustain an Effective Energy Awareness, Incentive, and Suggestion Program. The REM shall assist the Energy Manager to plan and carry out continual energy awareness activities, to provide awareness briefings to the Installation or Facilities Commander, facility managers, installation staff, and others, and to develop and sustain meaningful awards and other incentive programs in compliance with applicable law, Army Regulations, and policies.

5.3.7. Task 7. Support Utility Demand Reduction to Maximize Cost Avoidance. The REM shall identify and support development of energy management initiatives, Operations & Maintenance (O&M) measures, and projects. Measures shall include identifying EMCS loads that can be controlled during load sheds and assisting in the development of agreements with the facilities to do so; training facility managers on how to respond to maintenance; and recommending other ways to reduce demands. Normally high-peak energy storage systems shall be aggressively investigated to determine if load can be shifted to off-peak capacity, such as chilled water storage, ice or other phase-change materials, flywheels, etc.

5.3.8. Task 8. Conduct Energy Audits. In accordance with EISA 2007 requirements that federal facilities must audit at least 25% of the existing facilities annually, the REM shall conduct energy audits in accordance with an audit plan developed by the REM and approved by the COR/installation Energy Manager. Develop a facility and utility system energy and water audit plan, identifying facilities/buildings to be audited by fiscal year for meeting the federal mandate to audit 25% of covered facilities/buildings each year and audit all covered facilities/buildings in four years. Conduct facility energy and water audits IAW this plan.

5.3.9. Task 9. Provide Renewable Energy Support. In accordance with EPACT 2005 and EOs 13834 and 13423 requirements that federal facilities must utilize at least 7.5% of the electrical energy consumed at the installation or federal facility via renewable sources by 2013, the REM shall assist in the development and implementation of renewable energy projects and alternative fuel utilization projects. Within the first year of the contract, in consultation with the installation Energy Manager, the REM shall either develop a new installation renewable energy strategy or supplement the existing installation renewable energy strategy. The COR/installation Energy Manager must approve this strategy.

5.3.10. Task 10. Identify Potential Energy Projects, Programs, and Initiatives. In the course of carrying out tasks under this contract, the REM shall conduct field investigations, preliminary assessments, detailed assessments, technology assessments, life-cycle cost analyses, and feasibility studies to identify and develop technology reports, technology transfer materials, work plans, measurement and verification plans, and other documentation to facilitate the development and implementation of energy projects, programs, and initiatives. The REM shall identify possible funding sources and contracting methods for execution such as ERCIP, ESPC, UESC, Sustainment, Restoration & Modernization (SRM), Enhanced Use Lease (EUL), grants, Power Purchase Agreements (PPA), utility rebates, and others. The REM shall track efforts directed in EOs 13834 and 13423, EPACT 2005, EISA 2007 and other applicable directives, as it applies to the Annual Energy Report to Congress. The REM shall assist energy staff with grant applications and requesting special funding to support energy or water saving programs.

5.3.11. Task 11. Support the Implementation of Energy Projects. The REM shall provide conceptual design and design reviews; provide project or construction management services such as work inspection and project closeout. Coordinate construction activities including demolition projects, equipment installation, maintenance of water and energy conservation, and other facility projects. Projects shall include technology retrofits, operational changes and new installations such as distributed generation, operation and maintenance optimization, and mechanical system upgrades. The REM shall apply for all applicable rebates and grants for energy projects and programs.

5.3.12. Task 12. Installation specific requirements within the scope of work. The REM shall respond to installation specific requirements that are within the scope of their contract, but may not be covered by one of the existing REM metrics listed in Appendix C. These installation specific requirements will be coordinated with the COR (if the installation Energy Manager is not the COR), in full consultation with the installation Energy Manager, prior to submission to the REM to ensure that they are in accordance with the REM PWS and are not construed as personal services.

5.3.13. Task 13. Training, Workshops, and Conferences. The REM shall attend at least one training event, workshop, or conference annually in support of the installation’s energy goals and strategic energy management plans, and to enhance their technical knowledge to fulfill this contract. This training shall be provided to the REM at no additional cost to the Government.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable Federal laws, regulations, Executive Orders, publications, manuals, and local policies and procedures as required for execution of this contract.

6.2. The Army will provide the contractor with applicable copies of Department of the Army (DA), Headquarters, Installation Management Command (HQ IMCOM), Region, and Garrison regulations, instructions, or publications.

6.3. Laws and Regulations.

AR 385-10, Army Safety Program.

AR 385-40, Army Accident Investigation and Reporting and Records AR 420-1, Army Facilities Management Army Energy and Water Reporting System (AEWRS) Contractor Manpower Reporting (CMR) Energy Independence and Security Act of 2007 (EISA 2007) Executive Order (EO) 13834 Executive Order (EO) 13423 Energy Policy Act of 2005 (Public Law 109-58)

PART 7

ATTACHMENT EXHIBIT LISTING

7. Attachment Exhibit List:

7.1. Attachment 1, Performance Requirements Summary

7.2. Attachment 2, Deliverables Schedule

7.3. Attachment 3, REM Qualifications

7.4. Attachment 4, Monthly REM Progress Report format

7.5. Attachment 5, Metrics

7.6. Attachment 6, List of Army Installations

7.7. Attachment 7, Addendum to FAR Part 52.212-1, Instructions to Offerors – Commercial Items

7.8. Attachment 8, Addendum to FAR Part 52.212-2, Evaluations – Commercial items

7.9. Attachment 9, Experience Reference Information

7.10. Attachment 10, Past Performance Questionnaire

7.11 Attachment 11, Price Schedules

7.12. Attachment 12, Service Contract Act (http://www.wdol.gov/sca.aspx)

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ATTACHMENT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.