REISSUE__Waste_and_Recycling_Svcs_for_MVH_Bemidji.pdf
PDF 28 KB Posted
- Solicitation number
- 2000018535
- Issued by
- Beltrami County, Minnesota
About this file
This is a reissued Request for Proposals (RFP) from the Minnesota Department of Administration for waste disposal and recycling services at the Minnesota Veterans Home in Bemidji, Minnesota. The solicitation seeks qualified contractors to provide rubbish and recycling pickup service at the facility located at 920 Anne Street NW, Bemidji, MN 56601. The anticipated contract term is September 1, 2026, through August 31, 2028, with an option for the State to extend the contract up to an additional three years in increments determined by the State. Responders are encouraged to conduct a site visit at the facility no later than August 6, 2026, by contacting Holly Weeks, the Housekeeping Supervisor, at holly.weeks@state.mn.us or (218) 364-8966 before 12:00 p.m. CT on August 5, 2026. All questions and clarifications must be submitted in writing to Seth Hagen no later than August 7, 2026, at 3:00 p.m. CT. Responses must be submitted electronically no later than August 12, 2026, at 3:00 p.m. CDT.
Responders must submit a completed price schedule (Exhibit D), a sample invoice with itemized detail and line-item pricing, and all required attachments including the Responder Declaration, Exceptions to State's Terms and Conditions, Responder Form with Workforce and Equal Pay Declaration, and Additional Information form. The State is evaluating potential eligibility of responding businesses for the Small Business Procurement Program and requests information regarding whether the business is Minnesota-based, meets small business size standards, and is majority owned and operated by a racial minority, woman, person with a substantial physical disability, veteran, or service-disabled veteran, or is located in an economically disadvantaged county. No pricing information is disclosed in this RFP document, and all responses must be submitted through the electronic bidding system with a unit price entry of $0.01 for the line item utilizing the price schedule.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| W-231_Reissue_Request_for_Proposal_(RFP).pdf | ||
| W-231__Attachments_and_Declarations.pdf | ||
| Exhibit_E_Supplement_1.xlsx | XLSX spreadsheet | |
| W-231_Reissue_Sample_Contract_and_Exhibits.pdf | ||
| Exhibit_E_Supplement_2.xlsx | XLSX spreadsheet | |
| Reissue_Exhbit_D_Price_Schedule_MVH_Bemidji.xlsx | XLSX spreadsheet |
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Text version
Event Description This is a REISSUE from the original RFP Solicitation (Solicitation ID # H7501-2000018395).
PURPOSE. Waste disposal and recycling services for the Minnesota Veterans Home located at located at 920 Anne Street NW Bemidji, MN 56601
ANTICIPATED TERM OF CONTRACT. The term of this contract is anticipated to be from September 1, 2026, through August 31, 2028, with the option to extend up to an additional 3 years in increments determined by the State.
QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response shall be made in writing to Seth Hagen by August 7, 2026, no later than 3:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.
SITE VISIT. Responders are encouraged, but not required, to conduct a site visit at the Minnesota Veterans Home located at 920 Anne Street NW Bemidji, MN 56601., no later than August 6, 2026. To request a site visit, contact the Housekeeping Supervisor, Holly Weeks at: holly.weeks@state.mn.us; (218) 364-8966 no later than 12:00 p.m. CT on August 5, 2026.
If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.
CONTRACT RELEASE: W-231
General Comments
* This is a formal request for proposals. Non-electronic and email responses will not be accepted. The response must be submitted electronically no later than the date and time called for in the finish time of the proposal/event details. Contractors needing help in completing their response to the RFP may contact the Vendor Assistance Help Desk at: 651.201.8100, Option 1, and then Option 1 again.
DOCUMENTS INCLUDED WITH THIS SOLICITION:
1. W-231 Reissue Request for Proposal (RFP)
2. W-231 Attachments and Declarations
3. W-231 Reissue Sample Contract and Exhibits
4. Exhibit D: Reissue Price Schedule MVH Bemidji
5. Exhibit E: Reporting Forms o Supplement 1 "Monthly Reporting Form: Actual Weights" o Supplement 2 "Monthly Reporting Form: Estimated Volume"
DOWNLOAD, COMPLETE, AND SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR RESPONSE:
1. Attachment A: Responder Declaration
2. Attachment B: Exceptions to State's Terms and Conditions
3. Attachment D: Responder Form o Workforce and Equal Pay Declaration Page
4. Attachment E: Additional Information
5. Exhibit D: Price Schedule
6. Sample Invoice
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Fax #:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018535 Sell RFx 1 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time
08/03/2026 08:00:00 CDT 08/12/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Fax #:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018535 Sell RFx 2 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time
08/03/2026 08:00:00 CDT 08/12/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
UPLOAD SAMPLE INVOICE
A sample invoice must be submitted as a part of the response. The sample invoice should include itemized detail and line-item pricing as it will be presented to customers. Elements of the sample invoice will be incorporated into the contract and must be utilized for all business conducted under the contract.
Please review both the terms of the contract and the price schedule detailed in the event prior to attaching your samples.
Attach your sample contract invoice here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
A Price Schedule in Excel® is attached to this Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must ‘upload/attach’ the completed Price Schedule to the Event. Enter a quantity of 1, and a unit price of .01 for the event line(s) where a price schedule is used as the response.
DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’! Selecting this box may cause your response to be rejected. Responses will only be accepted on the Price Schedule included with the Event.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Fax #:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018535 Sell RFx 3 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time
08/03/2026 08:00:00 CDT 08/12/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Fax #:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018535 Sell RFx 4 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time
08/03/2026 08:00:00 CDT 08/12/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: CONTAINER Bid Qty: 1 Required: No Reserve Price: No
Description: RUBBISH AND RECYCLING PICKUP SERVICE
Question Response
PRICE SCHEDULE WORKSHEET:
Please upload Exhibit D Attachment 1 Price Schedule. Note: This event is utilizing a price schedule. However, there is still a requirement, when you submit your proposal, to add a dollar figure for the line-item bid price. Please enter in $.01.
DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’!
Selecting this box may cause your response to be rejected. Responses will only be accepted on the Price Schedule included with the Event. Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file.
If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Fax #:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018535 Sell RFx 5 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time
08/03/2026 08:00:00 CDT 08/12/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Fax #:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018535 Sell RFx 6 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time
08/03/2026 08:00:00 CDT 08/12/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: CONTAINER Description: RUBBISH AND RECYCLING PICKUP SERVICE
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: BEMIDJI VETERANS HOME
920 ANNE ST NW
BEMIDJI MN 56601-9998
United States
Quantity: 1 Due Date: 08/31/2028 Freight Terms:
Ship Via: The Best Way
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Fax #:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018535 Sell RFx 7 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time
08/03/2026 08:00:00 CDT 08/12/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Fax #:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018535 Sell RFx 8 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time
08/03/2026 08:00:00 CDT 08/12/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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