REISSUE__Waste_and_Recycling_Svcs_for_MVH_Bemidji.pdf
PDF 27 KB Posted
- Solicitation number
- 2000018458
- Issued by
- Beltrami County, Minnesota
About this file
This is a reissued Request for Proposal (RFP) from the Minnesota Administration Department for waste disposal and recycling services at the Minnesota Veterans Home in Bemidji, located at 920 Anne Street NW, Bemidji, MN 56601. The solicitation seeks comprehensive rubbish and recycling pickup service for the facility. Prospective bidders are encouraged, though not required, to conduct site visits at the facility no later than July 9, 2026, by contacting Housekeeping Supervisor Holly Weeks at holly.weeks@state.mn.us or (218) 364-8966 by 3:00 p.m. CT on July 8, 2026. Written questions and clarifications must be submitted to Seth Hagen (Seth.Hagen@state.mn.us) by July 10, 2026, at 3:00 p.m. CT. The RFP response deadline is July 17, 2026, at 3:00 p.m. CT. The anticipated contract term is August 1, 2026, through July 31, 2028, with an option to extend for up to an additional three years in increments determined by the State. This is a reissue of the original solicitation (ID # H7501-2000018395).
Bidders must submit a completed Price Schedule (Exhibit D Attachment 1) with itemized detail and line-item pricing, along with a sample invoice formatted as it will be presented to the customer. All required attachments must be uploaded with the proposal response. The solicitation includes questions regarding small business status and diversity and inclusion certification eligibility through Minnesota's Small Business Procurement Program. Bidders meeting small business criteria based on ownership, location, or economically disadvantaged county residence may be eligible for certification and will be contacted by the Office of Equity in Procurement for additional information. Currency is in U.S. dollars, and bids in other currencies are not accepted. Responders must be registered as either a bidder or supplier to participate. Technical assistance is available through the SWIFT Vendor Assistance Helpline at 651-201-8100.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_E_Supplement_2.xlsx | XLSX spreadsheet | |
| Exhbit_D_Price_Schedule_-_Bemidji_Veterans_Home.xlsx | XLSX spreadsheet | |
| Exhibit_E_Supplement_1.xlsx | XLSX spreadsheet | |
| W-231_Request_for_Proposal.pdf | ||
| W-231_Sample_Contract_and_Exhibits.pdf | ||
| W-231__Attachments_and_Declarations.pdf |
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Text version
Event Description This is a REISSUE from the original RFP Solicitation (Solicitation ID # H7501-2000018395).
PURPOSE. Waste disposal and recycling services for the Minnesota Veterans Home located at located at 920 Anne Street NW Bemidji, MN 56601
ANTICIPATED TERM OF CONTRACT. The term of this contract is anticipated to be from August 1, 2026, through July 31, 2028, with the option to extend up to an additional 3 years in increments determined by the State.
QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response shall be made in writing to Seth Hagen by July 10, 2026, no later than 3:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.
SITE VISIT. Responders are encouraged, but not required, to conduct a site visit at the Minnesota Veterans Home located at 920 Anne Street NW Bemidji, MN 56601., no later than July 09, 2026. To request a site visit, contact the Housekeeping Supervisor, Holly Weeks at: holly.weeks@state.mn.us; (218) 364-8966 no later than 3:00 p.m. CT on July 08, 2026.
If you need assistance please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.
CONTRACT RELEASE: W-231
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be
Event Details
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018458 Sell RFx 1 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time 06/30/2026 11:30:00 07/17/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018458 Sell RFx 2 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time 06/30/2026 11:30:00 07/17/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
UPLOAD SAMPLE INVOICE
A sample invoice must be submitted as a part of the response. The sample invoice should include itemized detail and line-item pricing as it will be presented to customers. Elements of the sample invoice will be incorporated into the contract and must be utilized for all business conducted under the contract.
Please review both the terms of the contract and the price schedule detailed in the event prior to attaching your samples.
Attach your sample contract invoice here.
A file attachment is required to satisfy this question.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018458 Sell RFx 3 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time 06/30/2026 11:30:00 07/17/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: CONTAINER Bid Qty: 1
Reserve Price: No
Description: RUBBISH AND RECYCLING PICKUP SERVICE
Question Response
PRICE SCHEDULE WORKSHEET:
Please upload Exhibit D Attachment 1 Price Schedule. Note: This event is utilizing a price schedule. However, there is still a requirement, when you submit your proposal, to add a dollar figure for the line-item bid price. Please enter in $.01.
DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’!
Selecting this box may cause your response to be rejected. Responses will only be accepted on the Price Schedule included with the Event. Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file.
If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018458 Sell RFx 4 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time 06/30/2026 11:30:00 07/17/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018458 Sell RFx 5 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time 06/30/2026 11:30:00 07/17/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: CONTAINER Description: RUBBISH AND RECYCLING PICKUP SERVICE
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: BEMIDJI VETERANS HOME
920 ANNE ST NW
BEMIDJI MN 56601-9998
United States
Quantity: 1 Due Date: 06/30/2028 Freight Terms:
Ship Via: The Best Way
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018458 Sell RFx 6 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time 06/30/2026 11:30:00 07/17/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hagen,Seth Phone:
Email: Seth.Hagen@state.mn.us
Event ID Format Type Page H7501-2000018458 Sell RFx 7 Event Round Version 1 1 Event Name REISSUE: Waste and Recycling Svcs for MVH Bemidji Start Time Finish Time 06/30/2026 11:30:00 07/17/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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