Summary

This is a Price Schedule document for the Office of the Ombuds for Family Child Care Providers' "2027 Shaping the Future" conference, scheduled for October 22-24, 2027, in Minnesota. The solicitation seeks a venue located in Stearns, Benton, Sherburne, Morrison, or Mille Lacs counties to accommodate approximately 250 attendees. Lodging requirements include 100 rooms for October 21, 2027 (single and double occupancy) and 125 rooms for October 22-23, 2027. The venue must provide specified audio-visual equipment, onsite parking (free or vouchers), and shuttle services if required. Conference facilities must include a registration area, general session room, six breakout session rooms, exhibitor/vendor area, mother's room, and prayer room, all equipped with tables, chairs, electrical access, Wi-Fi, and audio-visual capabilities. Catering services are required for breakfast, lunch, afternoon breaks, all-day beverage service, a Thursday evening reception (150 attendees), and Friday dinner (250 attendees) across two days.

The Price Schedule format requires all charges to be itemized in U.S. currency, with all costs listed on the spreadsheet only—the State will not pay for unlisted services. Respondents must establish cancellation fees for non-appropriation scenarios, with specific windows ranging from 117 to zero days prior for all services except lodging, and separate lodging cancellation fee windows from 30 days to less than 24 hours. The contractor agrees not to seek additional costs beyond those stated and acknowledges that the State agency is responsible for paying any applicable cancellation fees. All charges, including taxes, surcharges, and gratuities, must be explicitly stated on the Price Schedule.