Reintegration_NOFO FINAL.pdf

The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO)

Best Practices for Reintegration Programs for Returning Spouses and Children

NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM. It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at:

http://www.grants.gov/web/grants/register.html. Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO.

Contents A. Program Description

1. Issued By

2. Assistance Listings (formerly Catalog of Federal Domestic Assistance (CFDA) Number)

3. Assistance Listings Title (formerly CFDA Title)

4. Funding Opportunity Title

5. Funding Opportunity Number

6. Authorizing Authority for Program

7. Appropriation Authority for Program

8. Announcement Type

9. Program Category

10. Program Overview, Objectives, and Priorities

B. Federal Award Information

C. Eligibility Information

1. Eligible Applicants

2. Applicant Eligibility Criteria

3. Other Eligibility Criteria

4. Maintenance of Effort (MOE)

5. Cost Share or Match

D. Application and Submission Information

1. Key Dates and Times

2. Agreeing to Terms and Conditions of the Award

3. Address to Request Application Package

4. Steps Required to Submit an Application, Unique Entity Identifier, and System for Award Management (SAM)

5. Electronic Delivery

6. How to Register to Apply through Grants.gov

7. How to Submit an Application to DHS via Grants.gov http://www.grants.gov/web/grants/register.html

8. Submitting the Final Application in [another grant system] (if applicable)

9. Timely Receipt Requirements and Proof of Timely Submission

10. Content and Form of Application Submission

11. Other Submission Requirements

12. Intergovernmental Review (Include if applicable)

13. Funding Restrictions

14. Allowable Costs

E. Application Review Information

1. Application Evaluation Criteria F. Federal Award Administration Information G. DHS Awarding Agency Contact Information H. Additional Information

A. Program Description

1. Issued By U.S. Department of Homeland Security (DHS) Science & Technology Directorate, Mission and Capability Support, Public Safety and Violence Prevention

2. Assistance Listings (formerly Catalog of Federal Domestic Assistance (CFDA) Number) 97.108

3. Assistance Listings Title (formerly CFDA Title)

Homeland Security, Research, Testing, Evaluation, and Demonstration of Technologies

4. Funding Opportunity Title

Best Practices for Reintegration Programming for Returning Spouses and Children

5. Funding Opportunity Number

DHS-ST- 21-108-FR04

6. Authorizing Authority for Program

6 U.S.C. 188(b)(C) Conduct of research, development, demonstration, testing and evaluation

7. Appropriation Authority for Program

P.L. 116-93, Consolidated Appropriations Act, 2020, Division D. – Department of Homeland Security Appropriations Act, 2020, Title IV – Research, Development, Training and Services

8. Announcement Type

Initial

9. Program Category N/A

10. Program Overview, Objectives, and Priorities

The U.S. Department of Homeland Security (DHS) is committed to using cutting-edge technologies and providing scientific expertise in its quest to make America safer. The DHS Science and Technology Directorate (S&T) mission is to enable effective, efficient, and secure operations across all homeland security missions by applying scientific, engineering, analytic, and innovative approaches to deliver timely solutions and support Department acquisitions. To fulfill this mission, the Public Safety and Violence Prevention (PSVP) program within the Office of Mission and Capability Support (MCS) aims to conduct evidence-based research to better understand an evolving threat landscape in an effort to enhance and/or build tools and techniques when it comes to enhancing public safety while preventing act of violence from impacting our communities. The goal of the Public Safety and Violence Prevention program is to develop high quality data and evidence to better inform policy and practice by improving the effectiveness of public safety and violence prevention efforts implemented by federal, state, local, tribal, territorial and non-governmental stakeholders. This research will enable policy makers and operational end-users to make informed decision to divert vulnerable individuals, prevent potential offenders, mitigate vulnerabilities, and enhance community resilience in the face of various social and behavioral threats.

Due to the growing number of threats our nation is combating, the PSVP utilizes the tools available to access a broad set of expertise drawn from the fields of psychology, economics, criminology, political science, sociology, biostatistics, and other social and evaluation disciplines to assist in the development of novel and unique solutions as products are delivered for emerging component capability needs faced by the components, the public, and S/L/T/T partners. Knowledge and findings from this research will be transferred to federal, state, local, and private organizations to enable education and awareness to reinforce a whole-of-society prevention architecture. These prevention efforts will equip and empower local efforts – including peers, teachers, community leaders, and law enforcement—to enhance emergency preparedness, protection, and response.

Through this solicitation, PSVP aims to assist in the development of science-informed policy, programs, and technologies in support of the DHS Strategic Plan 2020-2024:

• Goal 1 (Counter Terrorism and Homeland Security Threats)

• Goal 5 (Strengthen Preparedness and Resilience).

Additionally, this solicitation is also in support of the DHS Strategic Framework for Countering Terrorism And Targeted Violence (CTTV) (2019), and the Strategic Framework For Countering Terrorism And Targeted Violence Implementation Plan (2020), specifically:

• Priority Action 3.4.3: Develop and disseminate best practices for reintegrating returning spouses and children of foreign terrorist fighters

Additionally, this solicitation supports the following objectives and actions within the DHS Countering Terrorism and Targeted Violence Implementation Plan:

• Objective 3.3: Develop Prevention Framework with SLTT Partners to Enhance Their Ability to Identify and Respond to Individuals at Risk of Mobilizing to Violence

• Priority Action 3.3.6: Evaluate Prevention Programming and Expand Research and Training on Threat Assessment, Intervention, Reintegration, and Counter- Recidivism

• Objective 3.4: Working with DOJ and SLTT partners, develop and implement recidivism reduction programming to address individuals convicted of crimes related to terrorism and targeted violence

• Priority Action 3.4.2: Coordinate with and provide support to Federal and SLTT actors and NGOs engaged in recidivism reduction programming

• Priority Action 3.4.4: Support R&D focused on recidivism reduction

Government, in general, and law enforcement while aware of the consequences of committing acts of violence, often overlook the impact of witnessing violence, especially its impact on children and youth, and may be less aware of treatment options and protocols for children. Exposure to extreme violence has both short-term and long-term outcomes, both requiring different levels of care and treatment to mitigate lasting psychological and physical damage. Research into trauma-informed care models for returning families of foreign fighters is still in its infancy and reflects a critical gap in understanding on behalf of the United States and allies abroad. This solicitation seeks to assess the state of the science on reintegration programs both domestically and internationally, to identify gaps in research and practice, and to inform future policy and research objectives. This solicitation also seeks to identify and highlight models of best-practice that have empirically proven records of successful reintegration of returning spouses and children of foreign fighters.

Technical Topic Areas: (9.1.1 – 9.1.2)

9.1.1 TTA #1, Formative Research on Reintegration Programs for Returning

Spouses and Children

Objective 1: The goal of this solicitation is to identify guidelines and best practices for the development of reintegration and repatriation programs for the returning spouses and children of individuals who joined terrorist organizations. This is to be accomplished through an investigation of the research landscape and history of reintegration programs for returning spouses and children, from a social science perspective, collecting data such as current reintegration protocols in use by Non-governmental Organization (NGOs) and government agencies, consultation and input from subject matter experts, relevant practitioners engaged in repatriation and reintegration initiatives, researchers, and other relevant stakeholders to include State, Local, Tribal, and Territorial (SLTT) partners, and the incorporation of peer-reviewed and other scientific outputs. Relevant stakeholders may include professionals and experts from academia, NGOs, other government agencies from Federal, State, or local jurisdictions who possess knowledge, experience, and abilities relevant to the reintegration of returning spouses and children from conflict zones and regions impacted by terrorism.

Objective 2: The goal of the research conducted as part of Objective 1 is to develop documentation detailing the landscape and state of the science of reintegration studies with the intent to fill gaps in the existing research literature and to provide an empirical basis upon which to inform policy and future research on protocols for reintegration programs. Documentation is to be made publicly available and targeted toward subject matter experts, practitioners engaged in repatriation and reintegration initiatives, researchers, and other relevant stakeholders and S/L/T/T partners. Recipient are encouraged to disseminate their research in forums such as academic and industry-specific peer-reviewed journals and conferences.

9.1.2 TTA #2 Recommendations to Discover, Integrate, Deliver, and Disseminate

Evidence-Based Protocols.

Objective 1: Spouses and children of foreign fighters can endure intense psychological and physical trauma requiring a sensitive and tailored approach to reintegration back into society. Successful reintegration is multi-faceted, and addressing needs such as financial assistance, shelter, privacy, vocational and academic assistance, and mental and physical health. This solicitation seeks to gather information on capable domestic and international protocols highlighting trauma-informed care models for the reintegration of family members of foreign fighters. Aims of this objective include the gathering of protocols and identification of best-practices, defining a successful reintegration, identifying areas of future research, developing protocols and tools to fill gaps in either practice or research, and translating research findings into actionable and operational documents for dissemination to NGOs, fusion centers and other government agencies. Dissemination of these findings may include, but is not limited to, outputs such as conference presentations, peer-reviewed journal articles, training curricula, reports, or pamphlets.

11. Performance Measures

Proposed performance measures to be used to evaluate the success of this/these project(s) must be included in the proposal. Final performance measures will be discussed and approved by the S&T Program Manager (PM) and included in the project(s) Project Management Plan (PMP). Performance measures should address all the following:

i. An empirical assessment of the utility and applicability of guidelines and best practices identified in the areas identified under TTA1, as evaluated by Subject Matter Experts (SMEs), stakeholders, and the S&T Program Manager (PM).

ii. The quality and rigor of scientific evidence used to support the design and provision of individualized training and technical assistance to stakeholders to assist in developing partnerships, policies, procedures, goals and objectives, to promote successful reintegration and repatriation of returning spouses and children through objectives identified in TTA1, Objective 2, as evaluated by S&T SMEs and the S&T PM.

iii. Evidence indicating whether awareness has been raised to expand capacity of agencies and local governments seeking to augment their existing protocols for repatriation and reintegration of returning spouses and children.

iv. The number and usefulness of actionable and operational guidance documents produced for stakeholders identified in TTA2, as measured by the metrics proposed by the recipient and approved by the S&T PM.

B. Federal Award Information

1. Available Funding for the NOFO: $850,000

DHS anticipates the overall period of performance for awards issued under this NOFO will be up to 24 months, encompassing two program years. If a continuation is necessary, additional funding will be provided if funding becomes available and if, in DHS’s sole discretion, DHS determines that it will award funding for additional budget periods. Should funding become available for additional program years, applicants will be required to submit an application and proposed budget for approval by DHS before any additional funds are awarded.

2. Projected number of Awards: TBD

3. Maximum Award Amount N/A

4. Period of Performance: Up to 24 months

5. Projected Period of Performance Start Date(s): 06/14/2021

6. Projected Period of Performance End Date(s): 06/13/2022

7. Funding Instrument Type: Grant

C. Eligibility Information

1. Eligible Applicants

a) For-profit organizations other than small businesses

b) Nonprofits with 501(c)(3) IRS status, other than institution of higher education

c) Nonprofits without 501(c)(3) IRS status, other than institution of higher education

d) Private institutions of higher education

e) Public & state-controlled institutions of higher education

f) Small businesses

2. Applicant Eligibility Criteria

To be eligible for this program, must meet the below requirements:

1. Applicants must not be a Government organization.

2. National laboratory employees may participate in planning, conducting, and analyzing the activities directed by the applicant, but may not direct projects on behalf of the applicant organization.

3. The standards organization may provide funds through its assistance agreement with DHS to an FFRDC for project-specific, non-federal research personnel, supplies, equipment, facilities, data, and other expenses directly related to activities under this cooperative agreement.

4. Federal agencies may not apply. Federal employees are not eligible to serve in a principal leadership role on a grant or cooperative agreement and may not receive salaries or in other ways augment their agency's appropriations through awards made by this program.

a. Nonetheless, federal employees may interact substantively with recipients in the form of cooperation.

b. Cooperation involves consulting on the planning, management, and coordination of standards organization and/or information sharing and analysis organization activities, sharing or comparing information, indicators, samples, equipment, facilities, data, models, or other support during the conduct of the standards development and related activities in which the interaction is substantial and requires the award of a cooperative agreement, rather than a grant.

c. Substantial involvement occurs when the collaboration or cooperation of a federal employee or facility is necessary to achieving the overall goals of the activities supported by this cooperative agreement.

3. Other Eligibility Criteria

DHS will not consider applications that do not adhere to one or more of the following requirements:

i. Application relevance. Applications that do not address the purpose of this announcement will not be considered.

ii. Compliance and completeness. Applications must substantially comply with the application submission instructions and requirements in this announcement or they will not be considered.

iii. Funding limits. Applications exceeding the funding limits will not be considered.

iv. Proof of non-profit status. The applicant and any proposed sub- recipient must provide documentation of non-profit and/or public status. Any of the following constitutes acceptable proof of non-profit status:

• A reference to the applicant organization’s listing in the Internal Revenue Service’s (IRS) most recent list of tax-exempt organizations described in section 501(c)(3) of the IRS code.

• A copy of a currently valid IRS tax exemption certificate.

• A statement from a State taxing body, State attorney general, or other appropriate

State official certifying that the applicant organization has a non-profit status and that none of the next earnings accrue to any private stakeholders or individuals.

• A certified copy of the organization’s certificate of incorporation or similar document that clearly establishes non-profit status.

• Any of the items in subparagraphs immediately above for a State or national parent organization and a statement signed by the parent organization that the applicant or organization is a local non-profit affiliate.

• A signed statement on official letterhead by an official authorized to apply for grant funds on behalf of the public entity shall suffice.

In addition, DHS will not consider multiple applications from a single organization serving as the lead. If more than one application is submitted by a single organization as the lead, the later in time will be considered, unless the later application clearly indicates a unique role for that organization, other than as lead for this activity.

4. Maintenance of Effort (MOE)

Not Applicable

5. Cost Share or Match

Not Applicable

D. Application and Submission Information

1. Key Dates and Times

a. Application Start Date: 04/16/2021

b. Application Submission Deadline: 05/28/2021 at 11:59:59 PM

[EDT]

c. Other Key Dates (If applicable)

2. Agreeing to Terms and Conditions of the Award By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award.

3. Address to Request Application Package

Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov.

For a hardcopy of the full NOFO, please write or fax a request to:

Janet Bailey Office of Procurement Operations (MGMT I OPO) 245 Murray Lane SW Mail Stop 0115 Washington, D.C. 20528-0115 Phone: 202-447-0362 Email: janet.bailey@HQ.DHS.GOV

Applications will be processed through the Grants.gov portal.

4. Steps Required to Submit an Application, Unique Entity Identifier, and System for Award Management (SAM)

To apply for an award under this program, all applicants must:

a. Apply for, update, or verify their Data Universal Numbering System (DUNS)

Number from Dun & Bradstreet (D&B) and Employer ID Number (EIN)

b. In the application, provide a valid Data Universal Numbering System DUNS number, which is currently the unique entity identifier;

c. Have an account with login.gov;

d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application;

e. Create a Grants.gov account;

f. Add a profile to a Grants.gov account;

g. Establish an Authorized Organizational Representative (AOR) in Grants.gov;

h. Submit an initial application in Grants.gov;

Event Suggested Deadline for Completion Obtaining DUNS Number Four weeks before actual submission deadline Obtaining a valid EIN Four weeks before actual submission deadline Updating SAM registration Four weeks before actual submission deadline Starting application in Grants.gov One week before actual submission deadline http://www.grants.gov/ https://www.login.gov/

i. Submit the final application in the Grantsolution; and

j. Continue to maintain an active SAM registration with current information, including information on a recipient’s immediate and highest level owner and subsidiaries, as well on all predecessors that have been awarded a Federal contract or grant within the last 3 years, if applicable, at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency.

Applicants are advised that DHS may not make a federal award until the applicant has complied with all applicable DUNS and SAM requirements. Therefore, an applicant’s SAM registration must be active not only at the time of application, but also during the application review period and when DHS is ready to make a federal award. Further, as noted above, an applicant’s or recipient’s SAM registration must remain active for the duration of an active federal award. If an applicant’s SAM registration is expired at the time of application, expires during application review, or expires any other time before award, DHS may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

5. Electronic Delivery

DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires applicants to submit their applications online through Grants.gov, depending on the funding opportunity. If applicable, add: For this funding opportunity, the <DHS FAO> requires applicants to submit applications through Grants.gov.

6. How to Register to Apply through Grants.gov

a. Instructions: Registering in Grants.gov is a multi-step process. Read the instructions below about registering to apply for DHS funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information.

The registration process can take up to four weeks to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required application submission deadlines.

Organizations must have a Data Universal Numbering System (DUNS) Number, active System for Award Management (SAM) registration, and Grants.gov account to apply for grants. If individual applicants are eligible to apply for this grant funding opportunity, then you may begin with step 3, Create a Grants.gov account, listed below.

Creating a Grants.gov account can be completed online in minutes, but DUNS and SAM registrations may take several weeks. Therefore, an organization's registration should be done in sufficient time to ensure it does not impact the entity's ability to meet required application submission deadlines. Complete organization instructions can be found on Grants.gov here:

https://www.grants.gov/web/grants/applicants/organization-registration.html

1) Obtain a DUNS Number: All entities applying for funding, including renewal funding, must have a DUNS number from Dun & Bradstreet (D&B). Applicants must enter the DUNS number in the data entry field labeled "Organizational DUNS" on the SF-424 form.

For more detailed instructions for obtaining a DUNS number, refer to:

https://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html

2) Register with SAM: All organizations applying online through Grants.gov must register with the System for Award Management (SAM). Failure to register with SAM will prevent your organization from applying through Grants.gov. SAM registration must be renewed annually.

For more detailed instructions for registering with SAM, refer to:

https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html

3) Create a Grants.gov Account: The next step is to register an account with Grants.gov. Follow the on-screen instructions or refer to the detailed instructions here: https://www.grants.gov/web/grants/applicants/registration.html

4) Add a Profile to a Grants.gov Account: A profile in Grants.gov corresponds to a single applicant organization the user represents (i.e., an applicant) or an individual applicant. If you work for or consult with multiple organizations and have a profile for each, you may log in to one Grants.gov account to access all of your grant applications. To add an organizational profile to your Grants.gov account, enter the DUNS Number for the organization in the DUNS field while adding a profile.

For more detailed instructions about creating a profile on Grants.gov, refer to:

https://www.grants.gov/web/grants/applicants/registration/add-profile.html

5) EBiz POC Authorized Profile Roles: After you register with Grants.gov and create an Organization Applicant Profile, the organization applicant's request for Grants.gov roles and access is sent to the EBiz POC. The EBiz POC will then log in to Grants.gov and authorize the appropriate roles, which may include the AOR role, thereby giving you permission to complete and submit applications on behalf of the organization. You will be able to submit your application online any time after you have been assigned the AOR role.

https://www.grants.gov/web/grants/applicants/organization-registration.html https://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html https://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html https://www.grants.gov/web/grants/applicants/registration.html https://www.grants.gov/web/grants/applicants/registration/add-profile.html

For more detailed instructions about creating a profile on Grants.gov, refer to:

https://www.grants.gov/web/grants/applicants/registration/authorize-roles.html

6) Track Role Status: To track your role request, refer to:

https://www.grants.gov/web/grants/applicants/registration/track-role-status.html

7) Electronic Signature: When applications are submitted through Grants.gov, the name of the organization applicant with the AOR role that submitted the application is inserted into the signature line of the application, serving as the electronic signature. The EBiz POC must authorize people who are able to make legally binding commitments on behalf of the organization as a user with the AOR role; this step is often missed, and it is crucial for valid and timely submissions.

7. How to Submit an Application to DHS via Grants.gov

Grants.gov applicants can apply online using Workspace. Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different webforms within an application. For each NOFO, you can create individual instances of a workspace.

Below is an overview of applying on Grants.gov. For access to complete instructions on how to apply for opportunities using Workspace, refer to:

https://www.grants.gov/web/grants/applicants/workspace-overview.html

a. Create a Workspace: Creating a workspace allows you to complete it online and route it through your organization for review before submitting.

b. Complete a Workspace: Add participants to the workspace to work on the application together, complete all the required forms online or by downloading PDF versions, and check for errors before submission. The Workspace progress bar will display the state of your application process as you apply. As you apply using Workspace, you may click the blue question mark icon near the upper-right corner of each page to access context-sensitive help.

c. Adobe Reader: If you decide not to apply by filling out webforms you can download individual PDF forms in Workspace. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader.

NOTE: Visit the Adobe Software Compatibility page on Grants.gov to download the appropriate version of the software at:

https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html https://www.grants.gov/web/grants/applicants/registration/authorize-roles.html https://www.grants.gov/web/grants/applicants/registration/track-role-status.html https://www.grants.gov/web/grants/applicants/workspace-overview.html https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html

d. Mandatory Fields in Forms: In the forms, you will note fields marked with an asterisk and a different background color. These fields are mandatory fields that must be completed to successfully submit your application.

e. Complete SF-424 Fields First: The forms are designed to fill in common required fields across other forms, such as the applicant name, address, and DUNS number.

To trigger this feature, an applicant must complete the SF-424 information first.

Once it is completed, the information will transfer to the other forms.

f. Submit a Workspace: An application may be submitted through workspace by clicking the Sign and Submit button on the Manage Workspace page, under the Forms tab. Grants.gov recommends submitting your application package at least 24- 48 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission.

g. Track a Workspace Submission: After successfully submitting a workspace application, a Grants.gov Tracking Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the Confirmation page that is generated after submission. Using the tracking number, access the Track My Application page under the Applicants tab or the Details tab in the submitted workspace.

For additional training resources, including video tutorials, refer to:

https://www.grants.gov/web/grants/applicants/applicant-training.html

Applicant Support: Grants.gov provides applicants 24/7 support via the toll-free number 1-800-518-4726 and email at support@grants.gov. For questions related to the specific grant opportunity, contact the number listed in the application package of the grant you are applying for.

If you are experiencing difficulties with your submission, it is best to call the Grants.gov Support Center and get a ticket number. The Support Center ticket number will assist DHS with tracking your issue and understanding background information on the issue.

8. Submitting the Final Application in [another grant system] (if applicable)

9. Timely Receipt Requirements and Proof of Timely Submission

Online Submission. All applications must be received by 11:59:59 PM Eastern time on the due date established for each program. Proof of timely submission is automatically recorded by Grants.gov. An electronic date/time stamp is generated within the system when the application is successfully received by Grants.gov. The applicant with the AOR role who submitted the application will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of their application. This applicant with the AOR role will also receive the official date/time stamp and Grants.gov Tracking number in an email serving as proof of their timely submission.

https://www.grants.gov/web/grants/applicants/applicant-training.html mailto:support@grants.gov

When DHS successfully retrieves the application from Grants.gov, and acknowledges the download of submissions, Grants.gov will provide an electronic acknowledgment of receipt of the application to the email address of the applicant with the AOR role who submitted the application. Again, proof of timely submission shall be the official date and time that Grants.gov receives your application. Applications received by Grants.gov after the established due date for the program will be considered late and will not be considered for funding by DHS.

Applicants using slow internet, such as dial-up connections, should be aware that transmission can take some time before Grants.gov receives your application. Again, Grants.gov will provide either an error or a successfully received transmission in the form of an email sent to the applicant with the AOR role attempting to submit the application.

The Grants.gov Support Center reports that some applicants end the transmission because they think that nothing is occurring during the transmission process. Please be patient and give the system time to process the application.

10. Content and Form of Application Submission

MANDATORY FILES:

1. SF 424 – Application for Federal Assistance

Applicants must complete an SF 424 application form. This form may be completed while on the Grants.gov Web site or it can be completed offline in its entirety. NOTE: Applications submitted through Grants.gov must use the SF 424 provided by Grants.gov. The SF 424 application form can only be viewed and downloaded once Adobe Reader has been installed. The SF 424 application form on Grants.gov is formatted so applicants are only required to complete fields which are indicated with an asterisk (*) and color coded. Once the application is complete, close the document (you will then be prompted to save changes or not).

2. SF424A Budget

Applicants must complete the budget in its entirety. Applicants must provide budgets by object class (salaries, fringe, travel, indirect, etc.). Funds may be requested as long as the item and amount are necessary to perform the proposed work and are not precluded by the cost principles or program funding restrictions (see Section IV).

3. Budget Narrative (Justification) File(s).

a. Attach your budget narrative and justification files (including separate budgets for each proposed subaward or subcontract) to the form named “Budget-V1.1” in the application package. If you need to add more documents than this form will allow (i.e. subaward budgets), please use the optional “Attachments” form to attach the additional files (see below).

b. Budget detail is required for:

1) PERSONNEL: Costs of employee salaries and wages.

Justification: Identify the project director or principal investigator, if known. For each staff person, provide the title, time commitment to the project (in months), time commitment to the project (as a percentage or full-time equivalent), annual salary, grant salary, wage rates, etc. Do not include the costs of consultants.

2) FRINGE BENEFITS: Costs of employee fringe benefits unless treated as part of an approved indirect cost rate.

Justification: Provide the method used to calculate the proposed rate amount. If a fringe benefit has been negotiated with, or approved by, a Federal government cognizant agency, provide a copy of the agreement.

If no rate agreement exists, provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, FICA, retirement insurance, taxes, etc. Identify the base for allocating these fringe benefit expenses.

3) TRAVEL: Costs of project-related travel by employees of the applicant organization (does not include costs of sub-contractor or consultant travel). All travel shall be in compliance to current Federal Travel Regulations.

Justification: For each proposed trip, provide the purpose, number of travelers, travel origin and destination, number of days and a breakdown of costs for airfare, lodging, meals, car rental and incidentals. The basis for the airfare, lodging, meals, car rental and incidentals must be provided, such as past trips, current quotations, Federal Travel Regulations, etc.

4) EQUIPMENT: Any article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of (a) the capitalization level established by the organization financial statement purposes, or (b) $5,000. Note:

Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments, accessories, calibration and maintenance services, or auxiliary apparatus necessary to make it usable for the purpose for which it is acquired. Ancillary charges, such as taxes, duty, protective in-transit insurance, freight, and installation shall be included in or excluded from acquisition cost in accordance with the organization's regular written accounting practices.

Justification: For each type of equipment requested, provide a description of the equipment, the cost per unit, the number of units, the total cost, and a plan for use on the project, as well as use or disposal of the equipment after the project ends. An applicant organization that uses its own definition for equipment should provide a copy of its policy or section of its policy, which includes the equipment definition.

5) SUPPLIES: Costs of all tangible personal property other than that included under the Equipment category.

Justification: Specify general categories of supplies and their costs. Show computations and provide other information that supports the amount requested.

6) CONTRACTUAL: Costs of all contracts for services and goods except for those that belong under other categories such as equipment, supplies, construction, etc. Include third party evaluation contracts (if applicable) and contracts with secondary Recipient organizations.

Justification: Demonstrate that all procurement transactions will be conducted in a manner to provide, to the maximum extent practical, open and free competition. Identify proposed subaward/sub-contractor work and the cost of each subaward/sub-contractor. Provide a detailed budget for each subawardee that is expected to perform work estimated to be $25,000 or more, or 50% of the total work effort, whichever is less. The subawardee budget(s) should provide the same level of detail as that of the applicant (i.e., by Object Class Category/Cost Classification). In addition, the following information must be provided:

Subcontracts - Identify each planned subcontractor and its total proposed budget. Each subcontractor's budget and supporting detail should be included as part of the applicant's budget narrative. In addition, the applicant shall provide the following information for each planned subcontract: a brief description of the work to be subcontracted; the number of quotes solicited and received, if applicable; the cost or price analysis performed by the applicant; names and addresses of the subcontractors tentatively selected and the basis for their selection; e.g., unique capabilities (for sole source subcontracts), low bidder, delivery schedule, technical competence; type of contract and estimated cost and fee or profit; and affiliation with the applicant, if any.

Recipient may be required to make pre-award review and procurement documents available to DHS, including request for proposals or invitations for bids, independent cost estimates, etc. This may include procurements expected to exceed the simplified acquisition threshold fixed at 41 USC 403(11) (currently set at $100,000) and expected to be awarded without competition or only one bid or offer is received in response to a solicitation.

Sub-awardees – Identify each planned sub-awardee and its total proposed budget. Each sub-awardee’s budget and supporting detail should be separate from the applicant’s budget narrative.

All required flow down provisions in the award must be included in any subcontract or sub-award.

7) OTHER DIRECT COSTS: Any other items proposed as direct costs.

Provide an itemized list with costs and state the basis for each proposed item (e.g., exercises).

8) INDIRECT COSTS: Provide a copy of the latest rate agreement negotiated with a cognizant Federal agency. If the applicant organization is in the process of initially developing or renegotiating a rate, upon notification that an award will be made, it should immediately develop a tentative indirect cost rate proposal based on its most recently completed fiscal year, in accordance with the cognizant agency's guidelines for establishing indirect cost rates, and submit it to the cognizant agency.

Applicants awaiting approval of their indirect cost proposals may also request indirect costs. When an indirect cost rate is requested, those costs included in the indirect cost pool should not also be charged as direct costs to the award. Also, if the applicant is requesting a rate that is less than what is allowed under the program, the authorized representative of the applicant organization must submit a signed acknowledgement that the applicant is accepting a lower rate than allowed. Additional information outlined in Appendix 1, Section F, Eligible Costs.

4. Certifications/Assurances.

Applicants must submit:

1) SF 424B – Assurances – Non-construction Programs.

2) Certification Regarding Lobbying. If paragraph two of the certification applies, then complete and submit the SF-LLL Disclosure of Lobbying, which is provided as an optional form in the application package.

By signing and submitting an application under this announcement, the applicant is providing: Certification Regarding Debarment, Suspension, and Other Responsibility Matters – Primary Covered Transactions; and Certification Regarding Drug-Free Workplace Requirements.

5. Project Abstract.

Provide a summary description, not to exceed one page, of the proposed activity suitable for dissemination to the public. It should be concise and accurate and should contain a statement of objectives. It should be informative to other persons working in the same or related fields and insofar as possible understandable to a technically literate lay reader. This Abstract must not include any proprietary/confidential information.

6. Project Narrative. Attach Project Narrative

The Project Narrative (including the Project Abstract) must not exceed a maximum of twenty (20) single-spaced pages in length. Pages refer to one-side of a single-spaced typed page. Font size should be no smaller than 10 and the proposal must be submitted on 8 ½” x 11" paper. Pages in excess of the 21-page limit will not be considered. Supporting materials, such as resumes, letters of support and/or commitment, and fleet description information can be submitted as attachments and are not included in the 21-page limit.

7. Indirect Cost Rate Agreements.

Applicant with an approved federally recognized and valid Negotiated Indirect Cost Rate from their cognizant agency can charge indirect costs to projects based on their negotiated indirect cost rate. An approved and valid agreement is one in which the rate has been authorized by a cognizant agency and the effective period has not expired. Applicants must provide a copy of their approved and valid agreement with their application in order for indirect cost reimbursements to be considered.

8. Negotiated Fringe Benefit Agreements or, if no agreements exist, the amounts and percentages of all items that comprise the fringe rate, and the basis for allocation if separate from the Indirect Cost Rate Agreement.

9. Optional forms:

A. Attachments Form – use this form to attach other documents if you need another place to electronically attach portions of your application.

B. SF-LLL Disclosure of Lobbying Activities – fill out and submit this form ONLY if Condition 2 in the Lobbying Certification applies.

11. Other Submission Requirements

12. Intergovernmental Review (Include if applicable) An intergovernmental review may be required. Applicants must contact their state’s Single Point of Contact (SPOC) to comply with the state’s process under Executive Order 12372.

(See https://www.archives.gov/federal-register/codification/executive-order/12372.html;

https://www.whitehouse.gov/wp-content/uploads/2019/02/SPOC-February-2019.pdf).

13. Funding Restrictions

14. Allowable Costs

a. Pre-Award Costs

b. Management and Administration (M&A) Costs Discretionary M&A costs are allowable in the event the Recipient does not have an indirect cost rate agreement. The Recipient is allowed a maximum of up to ten (10) percent for M&A costs in these instances.

M&A are not operational costs but are necessary costs incurred in direct support of the grant or as a consequence of it, such as travel, meeting-related expenses, and salaries of full/part-time staff in direct support of the program. As such these can be itemized in financial reports.

An application must provide in the project narrative a detailed description of these expenses.

c. Indirect Facilities & Administrative (F&A) Costs (if applicable)

Indirect costs are allowable. Provide a copy of the latest rate agreement negotiated with a cognizant Federal agency. If the applicant organization is in the process of initially developing or renegotiating a rate, upon notification that an award will be made, it should immediately develop a tentative indirect cost rate proposal based on its most recently completed fiscal year, in accordance with the cognizant agency's guidelines for establishing indirect cost rates, and submit it to the cognizant agency.

https://www.archives.gov/federal-register/codification/executive-order/12372.html https://www.whitehouse.gov/wp-content/uploads/2019/02/SPOC-February-2019.pdf

Applicants awaiting approval of their indirect cost proposals may also request indirect costs. When an indirect cost rate is requested, those costs included in the indirect cost pool should not also be charged as direct costs to the award. Also, if the applicant is requesting a rate that is less than what is allowed under the program, the authorized representative of the applicant’s organization must submit a signed acknowledgement that the applicant is accepting a lower rate than allowed.

E. Application Review Information

1. Application Evaluation Criteria

a. Programmatic Criteria

DHS will use the following criteria to evaluate full proposal submissions. Proposals that do not provide satisfactory responses to these essential criteria will be deemed nonresponsive and returned:

1. Statement of applicant's capabilities/competencies (relevant projects, experience, capacities): The applicant should provide any qualifications and experience of proposed project staff (that is, the principal investigator, any and all co-principal investigators, and all other individuals and organizations identified in the application (regardless of "investigator" status), who will be significantly involved in substantive aspects of the proposal. 0-10, weighted 20%.

2. Quality & Feasibility of Technical Approach: The applicant should demonstrate soundness of methods and analytic and technical approach to addressing the stated aim(s) of the proposed project, feasibility of proposed project, awareness of potential pitfalls of proposed project design and feasibility of proposed actions to minimize and/or mitigate them. For all Technical Topic Areas (section 9.1.1 –

9.1.2 of the NOFO) should be sufficiently addressed. 0-10, weighted 50%.

3. Program Management Approach: Proposals should demonstrate the ability of the applicant organization to manage the effort and should include proposed timeline and project milestones which are feasible based on the proposed work. 0-10, weighted 20%.

4. Cost Effectiveness, relative to anticipated results/products: Proposals should include the total cost of the project relative to the perceived benefit (cost effectiveness), discuss the appropriateness of the budget relative to the level of effort, the use of existing resources to conserve costs, proposed budget alignment with proposed project activities, and that any proposed participant support costs such as stipends, incentives, and/or reimbursements that are reasonable and well-justified. 0-10, weighted 10%.

Three evaluators will independently evaluate and score each application. Evaluators will then participate in the discussion of these applications when the group convenes for the consensus evaluation. All members of the evaluation are permitted to contribute to the group discussions at the consensus evaluation. Discussions may occur virtually.

b. Financial Integrity Criteria

Prior to making a federal award, the <DHS FAO> is required by 31 U.S.C. § 3321 note, 41 U.S.C. § 2313, and 2 C.F.R.§ 200.205 to review information available through any OMB-designated repositories of government wide eligibility qualification or financial integrity information. Therefore, application evaluation criteria may include the following risk-based considerations of the applicant:

1) Financial stability.

2) Quality of management systems and ability to meet management standards.

3) History of performance in managing federal award.

4) Reports and findings from audits.

5) Ability to effectively implement statutory, regulatory, or other requirements.

c. Supplemental Financial Integrity Criteria and Review

Prior to making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold, currently $250,000 (see Section 805 of the National Defense Authorization Act for Fiscal Year 2018, Pub. L. No. 115-91, OMB Memorandum M-18-18 at https://www.whitehouse.gov/wp-content/uploads/2018/06/M-18-18.pdf):

1) Grants Office is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM, which is currently the Federal Awardee Performance and Integrity Information System (FAPIIS) and is accessible through the beta.sam website.

2) An applicant, at its option, may review information in FAPIIS and comment on any information about itself that a federal awarding agency previously entered.

3) GFAD will consider any comments by the applicant, in addition to…