Regular Cab and Chassis, Gasoline Types 19-21 - Amendment 1 - Minutes, Questions, & Responses - approved.pdf

AMENDMENT ONE

TO THE INVITATION FOR BIDS

DATE: JANUARY 30, 2024

eMMA NUMBER: BPM041568

OFFICE OF STATE PROCUREMENT

SOLICITATION TITLE: STATEWIDE REGULAR CAB AND CHASSIS, GASOLINE,

TYPES 19 THROUGH 21

This Amendment is issued to clarify, add to, delete from, correct and/or change the BID documents to the extent indicated and is hereby made a part of the said BID documents on which the contract will be based. This Amendment becomes part of the BID package.

COMAR 21.05.02.08 requires all Amendments issued to be acknowledged.

Issued by:

State of Maryland

Department of General Services

Office of Procurement and Logistics

301 W. Preston Street - Suite M-4

Baltimore, Maryland 21201

Tierra Ali-Said

Tierra Ali-Said

DGS Procurement Officer

Acknowledgment Date

Company Name

AMENDMENT ONE TO THE INVITATION FOR BIDS

EMMA NUMBER: BPM041568

Amendment 1 – Statewide Regular Cab and Chassis, Gasoline, Types 19 through 21

PRE-BID MINUTES

Office of State Procurement

Maryland Department of General Services

Statewide Regular Cab and Chassis, Gasoline, Types 19 through 21

Date: January 16, 2024, Time: 11:00 a.m.

The Procurement Officer greeted everyone and began the meeting promptly at 11:00 a.m.

Thank you for attending the Pre-Bid Conference for the Maryland Department of General

Services’ “Regular Cab and Chassis, Gasoline, Types 19 through 21”. The Procurement

Officer introduced herself as well as additional State Representatives. The Procurement Officer asked that everyone present please confirm their attendance at the meeting by requesting the attendees to type their name in the chat box for record keeping purposes.

The solicitation number for this contract is eMMA# BPM041568

Attendees:

Tierra Ali-Said, Procurement Officer

Allegra Daye, Procurement Manager

Maryland Department of Transportation

Jim Loukas, Fleet Manager

David Sharpless, Fleet Manager

Additional Attendee(s):

Dave Schoennagel, Vendor

Michael Moxley, Vendor

Joe Rothe, Vendor

Pre-Bid Meeting Minutes

The Procurement Officer provided the following minutes:

The purpose of this pre-bid is to clarify any questions or concerns the bidders may have with regard to the specifications of this solicitation prior to the submission of their bid on eMMA.

Changes to the Specifications or to the Scope of Work will be published as an Amendment and will supersede the original published document as per COMAR 21.05.02.07. The Pre-Bid minutes will be published as an Amendment and become part of this solicitation on eMMA.

Nothing stated at the Pre-Bid Conference may change the Invitation for Bids unless a change is made by myself, the DGS Procurement Officer, by written Amendment.

Specifications and other Bid Documents can be examined without charge at the eMaryland

Marketplace Advantage (eMMA) website at https://procurement.maryland.gov/. In addition, you may email the eMMA help desk number at emma.helpdesk@maryland.gov, if you need assistance.

Please take note, in order to receive a contract award, a vendor must be registered on eMMA.

The Procurement Officer instructed that all parties interested in submitting a Bid in response to this Solicitation must print out all forms and attachments and carefully review the entire solicitation.

The Procurement Officer disclosed, by submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not at the time of bid or during the term of the contract become in arrears if selected for a contract award. It will be the bidder's responsibility to timely clear any outstanding issues upon notification. In addition, please note that the company name you submit your bid, must match exactly as your company is registered in the State of Maryland with the Office of the Comptroller and Department of Assessments and Taxation.

If you are an out of State Business please make sure you are registered with the Comptroller’s

Office. Also, if you are an out of State business you must have a State of Maryland business license and a Resident Business office in the State of Maryland.

The references provided by a Bidder in their Company Profile will be contacted and will be considered in the determination of Bidder responsibility. The Procurement Officer is not responsible for incorrect or outdated information, or for references that fail to respond within three

(3) business days. Please ensure that all references can speak on your ability as the Bidder to perform the elements of work described in the Specifications.

The deadline for submitting additional questions, or for informing the Procurement Officer of any possible restrictive elements, is January 30, 2024, by 3:00 PM. If additional questions are submitted after this date, the Procurement Officer will, based on time and availability, attempt to answer the question(s), but a Response cannot be guaranteed. The bids are due February 15, 2024, by 3:00 p.m.

The Procurement Officer explained, by submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer. This provision on Electronic Funds Transfer applies to contracts over $200,000.00 for which payments are made through the State

Comptroller. Electronic funds transfer will be used by the State to pay the Contractor for this

Contract and any other State payments due to the Contractor unless the State Comptroller’s

Office grants the Contractor an exemption.

https://procurement.maryland.gov/ mailto:emma.helpdesk@maryland.gov

The Procurement Officer opened the floor for questions. The Procurement Manager reminded the Bidders to submit their questions in eMMA in addition to asking questions during the

Pre-Bid Meeting, as all questions asked at this Pre-Bid must also be submitted in writing to eMaryland Marketplace Advantage.

Three (3) questions were asked during the Pre-Bid Meeting.

Thank you for attending this Pre-Bid Meeting.

This meeting was not recorded.

The meeting ended at 11:13 AM

Responses to Questions submitted:

QUESTION #1 – Does the backup alarm tone have the same decibel requirements as the front alarm tone?

RESPONSE #1 – Per the Specifications, listed in Section C, page 22 of 43, Item 2(f) OEM

Reverse Vehicle Aid Sensor with audible tones within the vehicle. Unless specified within each vehicle type, if an internal audible tone is not available, a .97 decibel external backup alarm must be installed.

- End of Amendment Number One -